HomeMy WebLinkAboutItem #04 MVP Neighborhood Match Grant
AGENDA ITEM COVER SHEET
Meeting Date: March 7, 2006
Item # ~
Contact Name:
Contact Number:
Joy P. Wright
407 -905-3100 x1530
Reviewf}d By:
Department Director:
City Manager:
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Background Summary:
The City of Ocoee funds MVP Grants once each year. Cambridge Villas' application received for
this budget year is attached for consideration by the City Commission.
Issue:
Six applications were received, five from neighborhoods and one from a community service
organization located in Ocoee. The Cambridge Villas Homeowners Association's application was
received by the deadline, however it was not included with the six applications.
Recommendations
Staff respectfully recommends fundinq the Cambridge Villas' grant project upon completion of the
work and submission of the proper paperwork.
Attachments:
Grant application from Cambridge Villas Homeowners Association.
Financial Impact:
There are adequate funds available in the MVP Grants line item.
Type of Item:
D Public Hearing
D Ordinance First Reading
D Ordinance First Reading
D Resolution
l8J Commission Approval
D Discussion & Direction
For Clerk's DeDf Use:
l8J Consent Agenda
D Public Hearing
D Regular Agenda
o Original Document/Contract Attached for Execution by City Clerk
o Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
o N/A
o N/A
o N/A
MqYQr.
S. Scott Vandergrift
ceuter of Good L .
<\.~e If'i~
S~Q.nl.PQ.i~$.iQI1~r~
Gary Hood, District 1
Scott Anderson, District 2
Rusty Johnson, District 3
Nancy J. Parker, District 4
City Manager
Robert Frank
STAFF REPORT
TO:
The Honorable Mavor and City Commissioners
FROM:
Joy P. Wright, Community Relations Manager
DATE:
February 27,2006
RE:
2005-2006 MVP Neighborhood Matching Grant Applications
ISSUE
The City of Ocoee funds MVP Grants once each year. The attached application should
be considered for this budget year. It was not included in the applications previously
reviewed and approved by the City Commission.
BACKGROUND/DISCUSSION
The City of Ocoee MVP Grants Program has been in operation for several years. The
Program assists neighborhoods and Ocoee organizations with projects that will
enhance property values, educate the public, provide cultural and recreational
opportunities, or contribute to the safety and security of our residents.
This year the application cycle opened November 15t with applications due November
30th. The attached application from the Cambridge Villas Homeowners Association was
received by the deadline, however it was not forwarded for review and approval.
MVP funding is not given up front, but is reimbursed at the completion of the project,
applicants front the money and then get a portion back, up to a maximum of $2,500,
through the MVP Program. If an applicant does not have a funding source, the City of
Ocoee will purchase the materials and associated services for them. In this way,
applicants can start their projects immediately upon approval by the City Commission at
the January 1 ih meeting, giving them an additional two months to complete their
project.
Below is a summary of the Cambridge Villas Homeowners Association's application
received for the 2005-2006 cycle. Staff has reviewed the application and has requested
and received all necessary supplemental information to support these applications.
City ofOcoee' 150 N Lakeshore Drive' Ocoee. Florida 34761
phone: (407) 905-3100 . fax: (407) 656-8504 . www.ci.ocoee.t1.us
Cambridqe Villas: Add new paving around park and enhance landscaping.
Estimated Amount Requested: $2,500
RECOMMENDATION
Staff respectfully recommends funding the above grant project upon completion of the
work and submission of the proper paperwork. There are adequate funds available in
the MVP Grants line item.
Cc: MVP Grant Application Project Leaders
2005/2006 Application Form and Instructions
(Deadline for Application is 5 p.m. on Wednesday, November 30, 2005)
Applications will be accepted by mail or hand delivery to:
Tonya Elliott, Community Relations, 150 N. Lakeshore Drive, Ocoee, Florida 34761
Date Received:
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By:
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City ofOcoee
Most Valuable Partnerships (MVP) Awards
Ocoee's Neighborhood Matching Grants Program
PLEASE PRINT OR TYPE
Name of Neighborhood or Organization: C Am 8ILI /) l'J1:..
Project Leader: /)j;D f:11~t;/j
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Address for Proj ect Leader:
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Phone Nos. for Project Leader (Day)
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Email Address:
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Describe the neighborhood or proj ect boundaries using streets & landmarks. The boundaries must be
within the City ofOcoee. If the project serves a population without specific physical boundaries, please
describe the population served:
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FOR NEIGHBORHOOD GROUPS, PLEASE ANSWER THE NEXT SECTION ON FORMAL
AND INFORMAL HOMEOWNERS' GROUPS. FOR COMMUNITY ORGANIZATIONS,
PLEASE ANSWER THE SECTION FOLLOWING THAT.
Does your neighborhood have an official homeowners' association (legal entity)?
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UYes: (If No, skip to section on the next page.)
When was it formed? {l/l/!./L t( w~'L How many members are in the association? '20 Ntz/!;6>'
Are the members all homeowners in the neighborhood? &".) b' -- 9',) g i-ICJPfJ; [)i.lJft.JEfl,~
What is the official homeowners' association's organizational structure? (President, V.P., Committees,
etc.):
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How does the association elect its leadership? When and how often are elections held?
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Do you have an active neighborhood group?
How many members are in the group?
How many homes are in your neighborhood?
. What is your group's organizational structure? (President, Vice-President, Committees, etc.)
When was it organized?
How does your neighborhood group elect its leadership? When and how often are elections held?
For community organizations which are not "neighborhoods", please answer the following
questions:
What is the name of your organization?
Is your organization a formal "non-profit", an informal civic group, or other (please explain):
How many people are members or clients of your organization?
Are all members or clients of your organization either businesses or residents of the City ofOcoee? _
If not, how many (either by number or percentage) are?
5
All Applicants Should Complete the Remainder of the Application:
Please list the activities and projects your neighborhood or organization has accomplished in the past two
years.
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Please describe how your homeowners' association/neighborhood group is funded. (Mandatory dues,
volunteer contributions, etc.) What is the percentage of homeowners in the neighborhood who contribute
to the neighborhood group's funds?
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What is the name of the proposed project?
What is the dollar amount being requested? (Remember, all dollar amounts must be matched by the
neighborhood/organization and any partners. The maximum grant award is $2,500.)
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Briefly describe the proposed project: ;/I{. I'l...o;f;st"., (:cIIJSfS 15
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List the project goals:
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List a minimum of ~ homeowners' association/neighborhood group/community organization
members who will serve as the MVP Awards Project Team. Only one signature per household. A
Telephone number or email address must be provided for each person.
Project Leader );;0 !l/~t.
Historian
(photo grapher)
Monthly &
Final Reports
Coordinator
Partner!
Volunteer
Coordinator
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How will the neighborhood residents/community organization members be involved with the project?
Please be specific.
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What is the l(~pation of the proposed project? If the project is not physical in nature, please provide a
desc~n of whom it will serve in what general area.
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If the proposed project is a physical improvement (landscaping, sign, gazebo, etc.), please define the exact
site 10cation(s). Use street names and measurements from the curb, including measurements from
sidewalks, if applicable. Also provide measurements of the project (height, width, length) and attach a
drawinl!. (please be specific with the details of physical improvements.)
Exact Location: (show on attached drawing)
Measurements of the Proposed Improvement: (show on attached drawing)
If the proposed project is a physical improvement, will it be located on:
Public Right-of- Way:
Private Property:
Common Area Owned by the Homeowners' Association: X l!.;-.Jr tl..1J./lJ"G- r fI"'1 t;tJ-cup.;~ ~A-
(You will need to include written permission from the appropriate government agency for the public right-
of-way or the owner ofthe private property or common area.)
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Please complete the Project Plan and Timeline, the Volunteer Hours Pledge Sheet(s), the Project Budget,
and Partner's Letter(s) of Intent. Instructions for completing these forms are listed on the page after each
form. You must attach the meeting minutes reflecting the membership vote of approval for the proposed
grant project. (See below if you don't have a formal association.)
We certify that our membership voted and approved this 2005/2006 MVP Awards application on
NlJeJi;n115 U. J-o . 2--oe s- (date), and attached are the minutes reflecting this vote.
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Print name of person preparing application
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Print Nam~ of Neighborhood/Organization President
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Signature of Neighborhood/Organization President
Signature of person preparing application
Date:
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If your neighborhood does not have a formal association, please attach a petition with names,
addresses, and signatures of at least two-thirds of the people who live in or own property in your
neighborhood stating they are in favor of the project. The petition should be accompanied by a list
of all addresses within your neighborhood.
Completed MVP Awards applications must be received by 5 p.m. on Wednesday, November 30,2005.
Deliver in person or mail to: Tonya Elliott, Community Relations, 150 North Lakeshore Drive, Ocoee,
Florida 34761. Please call Tonya Elliott at (407) 905-3109 if you have any questions.
CITY STAPF USE ONLY
Has the applicant left any questions unanswered?
Has the association listed the Project Team names, their full addresses and phone numbers? (7 minimum)
Are all the Partner Letters of Intent attached?
Have all the association's cash and in-kind donations been documented?
YES NO
Did the association attach the completed Plan and Timeline?
Did the association attach the completed Volunteer Hours Pledge Sheets?
Did the association attach the completed Budget?
If the project is a physical improvement, has a description and drawing been provided?
If the project is a physical improvement, is the written permission from the property owner attached?
Has the application been approved by the members and are minutes attached reflecting the vote?
Is the application signed by the person preparing the application and the association president?
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(List all expenses separately. Any expense over $250 must be supported by two written quotes.
Please attach the written quotes to this project budget)
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MOST VALUABLE PARTNERSHIP (MVP) AWARDS
The City of Ocoee's Neighborhood Matching Grants Program
2005/2006 Proposed MVP Awards Proiect Bud!!et
Neighborhood/Organization: LA ml3l2.;b9B.
Project Name: f!:.JlfArX-t.'MS)r,)'/ OJE-~
PROJECT REVENUES:
Cash from the City:
Cash from the Neighborhood/Organization:
Cash from Partners (List of Partners and Cash Contributions):
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TOTAL CASH REVENUES:
PROJECT EXPENSES:
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TOTAL OF PROJECT EXPENSES:
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$ If. !.Jl ')0
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Estimated Value
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EXISTING GRASS
PRESSURE WASH WOOD TREATMENT
TO EXISTING MONKEE BARS, SUDER
AND SWING
EW PAVED AREA
EXISTING GRASS
EXISTING
SIDEWALK
GRAPHIC SCALE -
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20
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NEUMANN VILLAGES PARK ENHANCEMENT
DESIGN BY:
DRAW BY:
SCALE:
DATE:
PAGE:
MARIA I PEREZ
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11-20-2005
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Under penalties of perjury. I certlfy that:
1. The number Shewn on this form 15 my correct taxpayer IdentiflC8tlOn number lor I am waiting for a number to be lSSood to me). and
2. I am not StJbject to bacJwp wlthtloIdJng beca/,jSW, c.) I am exempt from backup wlttIhoIdlng. or Cb) I have not been notified bylt1e Internal
Revenue ServIce (IRS) that I am SUbject to backup withholding as a rO!IU1t of a fallUl1l to report aU Interest or dIVIdends. or (c)1tle IRS hall
notIIled me that I am no longer subject to backup WlthhoIding. end
J. I am s U.S. person (lnclucllng II US. reslclent Illlen).
Certlfk:ation InstructloM. You mu!!!t cr055 out item 2 above if you have been notJrled by the IRS that you are etlrrently sul:!iect to backup
withholding becau5e you haw fallect to report aN lntere5t and dividends on your tax rewm. For reel estate transactions. Item Z does not apply.
For mortgage Intere!t paid. acqui!ltlon or abandonment of secured property. cancellation of debt. contributlons to an individual retirement
arrangement (IRA). and generally, peyment5 other then Interest and diVidends, you are not requir9Cl to 9Ign the Certification. but you must
provide your correct TIN. (See the In!tructlons on page 4.)
Sign I s~
H.... u.s. .
Purpose of Form
A perSOfl who 15 required to file an Informatlon return with
the IRS, must obtain your correct taxpayer identification
number (T1N) to report, for example. Income paid to you, real
estate transactlons, mortgage Interest you paid, acquisition
or abandonment of secured ~, canceUatlon of debt, or
contributions you made to an IRA.
U.S. purson. Use FormW.g only if you are a U.S. person
Oncludlng a resident allen). to provide your correct TIN to the
person requesting It (the requester) and, when applicable, to:
1. Certify that the TIN you are gIvlng is correct (or you are
waiting for a number to be ISsueCl),
2. Cartify that you are not subject to backup withholding,
or
3. Claim exemption from backup Withholding if you are a
U.S. exempt payee.
Note: If a requester glv8s you IJ form other than Form W-9
to request your TIN, you must use the requester's form If it Is
substantially similar to this Form W~9.
Foreign person. If you are a foreign person, use the
appropriate Form W.8 (see Pub. 515, Withholding of Tax on
Nonresident Aliens and Foreign Entities).
0Inlt .
Nonresldent alien who becomes a resident IUtn.
Generally, only a nonresident alien individual may use the
terms of 8 tax treaty to reduce or eliminate U.S. tax on
certain types of Income. However. most tax treaties contain a
proviSion known 8S 8 "saving d8U~, H Exceptions specified
In the saving clause may permit an exemption from tax to
continue for certain types of income even after the recipient
has othenMse become a U.S. resident alien for tax purposes.
If you are a U.S. resident alien who is relying on an
exception contained In the savlngclause of a tax treaty ta
claim an exemption from U.S. tax on certain types af income.
~ou must attach a statement that specifies the follOWing live
items:
1. The treaty country. Generally. this must be the same
treaty under which you claimed exemption from tax as a
nonresident alien.
2. The treaty article addressing the income.
3. The article number (or location) in the tax treaty that
contains the saving clause and Its exceptions.
4. The type and amount of income that qualifies for the
exemption from tax.
5. Sufficient facts to justify the exemption from tax under
the terms of the treaty article.
eM. No. I0231X
F~m W.9 (RI!V 1.20CH)
N~~~:':H.OA
CAMBRIDGE VIlLAGESHOA
SPECIAL MEETING
November, 14 2005
AGENDA
A. Management Company
World of Homes (resignation letter)
Back up plan
B. MVP Grand Project
Project definition
Team selection
C. House keeping
Secretary resignation
Lawn Contract
Christmas Decoration
2. ADJOURNMENT
A. Next meeting -----------------------------------------------December 5, 2005
N~~~~:a:H.aA
CAMBRIDGE VILLAGE flOl\f~OWNERS ASSOCIATION, INC.
Minutes of the Special Meeting of Board of Directors
November 14, 2005
CAlL TO ORDER/ESTABLISH QUORUM
The President, Maria I Perez at 7:10 p.m. at 722 Neumann Villages Court, called the regular meeting
of the Board of Director of Cambridge Village Homeowners Association, Inc. to order.
Directors Present: Maria Perez, Stanley Moms, Neville Dewdney and Ronny Olliveira.
A quorum of the Board was established. Angela Dotson was absent in this meeting. Deo Sing and
Athia were present as community members.
AGENDA
Approval of the minutes
Management Company
MVP Grant Project
Miscellaneous
Approval of the minutes - Motion made by Maria I Perez and seconded by Ronny Olliveira.
Motion accepted the minutes as writing and submitted by the World of Homes.
Man(1~ement Company - World of Homes had been send to the president and copy to all board
member of the cancellation of the cO:Q.tract. Th~ board members feel that is going to be an
overwhelming situation especially at this time of the year, but it ffels a sense of relief. The Board of
Directors was unhappy as well as the corpmunity in. general with the way that the CAM was handling
every aspect of its job. Since the enforcement qf the bylaws until the finance report. The Board has a
back up plan, which is ran the Association by themselves, at least for the next year while the finance
will be better. Hire an attorney to get legal advice as needed. A PO Box had been already, acquired at
the Post office, the Bank account is already open in Crown Bank at Clark Rd, and at the end of next
week a bill w / the collections is going to be mail out to every owner.
(MVP) Grant- Ms. Perez express that the idea will be apply for Grand money to enhance our
Park. Deo Sign is going to take the lead to helping the Board with fill up the application with the
help of Stanley Morris and Maria Perez. All the board members are in favor of the idea. The
application will be drop in the City .not lather than November 30,2005.
Miscellaneous- Angela Dotson pass on Maria Peres the news that she is going to resign to her
Secretary position in the Board due to special family situation. Stanley Morris is going to look if
there is anybody in the community that wants to fill up the secretary position.
The lawn contractor is not filling the expectation of the board in performing his job, even
after several conversations for call his attention.
Maria Perez is going to get at least three quotes and see if we can get somebody that make a better
job for the same money.
Christmas' Decoration. Maria Perez with the help of Stanley Morris is going to plant some
poinsettias in the sign and put some decoration and Christmas' lights, too. Maria is going to find out
at the City if there will be a Christmas ~ontest this year.
ADJOURNMpNT
The me~ting adjourned at 8:30 p.tp.
R~spel:tfully s-q.bmitteQ,
From /:l1e Boatq. of pirectors,
A1~rifl ~s~pel Perez.
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