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Home My WebLink AboutItem #08 Approval of Utilities Vacuum Truck Re-BuildUWee florida AGENDA ITEM COVER SHEET Meeting Date: December 2, 2014 Item # Z Reviewed By: Contact Name: Stephen C. Krug Department Director: Contact Number: 6002 City Manager: Subject: Utilities Vacuum Truck Re- Build. Background Summary: The approved Utilities' Water Field Operations Division's 2014/2015 budget included funding for the re- build of the 2005 VAC -CON truck, unit 815. This scheduled work is due to the normal wear on the equipment from regular use. The authorized VAC -CON dealer in Florida is Southern Sewer Equipment Sales, in Fort Pierce, which provided an estimate of $103,920.80 to complete the work. Southern Sewer Equipment Sales is the sole source dealer for this brand of vacuum truck in Florida, however the pricing is in line with recent rebuild costs for the Stormwater Division's Vactor model. Public Works recommends awarding the work to Southern Sewer Equipment Sales. Issue: Request the City Commission to approve awarding a purchase order to Southern Sewer Equipment Sales for the Utilities VAC -CON truck re- build. Recommendations: Recommend approval to award a purchase order for the re -build of VAC -CON truck, Unit 815, to Southern Sewer Equipment Sales in the amount of $103,920.80, and authorize the City Manager to approve additional work to this purchase order up to the limit of his purchasing authority up to the budgeted $150,000.00 amount for any unforeseen additional repairs that may be discovered during the re -build process. Attachments: Quote - Southern Sewer Equipment Sales. Financial Impact: The work is adequately funded in the Utilities' Waste Water Field Operations Division. Type of Item (please mark with an z') Public Hearing For Clerk's Dept Use: Ordinance First Reading Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion & Direction Original Document/Contract Attached for Execution by City Clerk X Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. N/A rv� Reviewed by ( ) N/A 2 Memorandum To: Debbie Love CC: Steve Krug From: Bill Simmons Date: 09/15/2014 -� p1% Re: PO request VEHICLE REFURBERISHMENT PO REQUEST FOR- WATER FIELD OPS- 401 - 535.10 UNIT 815 2005 STERLING VA `�ON FACTORY REFURBISHMENT PROGRAM LEVEL 3 COST $- 75,000.00 ADDITIONAL 12 YD DEBRIS TANK REPLACEMNT- $28,920.80 TOTAL= $103,920.80 1 11.17.201415:59 CITY OF OCOEE Page 1 of 1 rg16O_pg.php /Job No: 39190 Requisition Print (PW003641) USER: DLOVE Initiator: DLOVE Created By: DLOVE Created: 11.11.2014 Last Action: DLOVE Action On: 11.11.2014 Fiscal Year: 2015 Status: Initial Possesion: DLOVE Req Total: 103,920.80 Line Qty UOM Unit Price Ext Price I Stock # Vendor / O/L Account Date 1 1.00 EA 75,000.00 75,000.00 G /L: 401 - 535 -10 -6401 V: 20230 - SOUTHERN SEWER EQUIPMENT SOLE SOURCE VENDER FOR THIS VEHICLE Date PARTS AND LABOR NEEDED TO 11.11.2014 DLOVE REBURBISH UNIT 815 2005 STERLING VAC CON LEVEL 3 PROGRAM 2 1.00 EA 28,920.80 28,920.80 G /L: 401 - 535 -10 -6401 V: 20230 ITEM 711 -0717 12 YD DEBRIS TANK GROUP WITH REAR DOOR ASSEMBLY 103,920.80 Date By Attach INotes 11.11.2014 DLOVE SOLE SOURCE VENDER FOR THIS VEHICLE Date By Actions 11.11.2014 DLOVE Created By: Debbie Love Southern Sewer Equipment Sales 3409 Industrial 27th Street Fort Pierce, FL 34946 "A CERTIFIED MBE WOMAN OWNED BUSINESS" BILL TO CITY OF OCOEE FINANCE DEPARTMENT 150N. LAKESHORE DRIVE OCOEE, FL 34761 -2258 Q Date S.O. No 10/29/2014 131606 PH. NUMBER 407 - 427 -3067 PLEASE REFER TO QUOTE NUMBER WHEN PLACING ORDER Phone # Fax # E -mail Web Site 800 - 782 -4134 772 - 595 -9171 info @southernsewer.com www.southemsewer.com P.O. No. Terms SHIP VIA CUSTOMER NET 10 DAYS Gary Glecson QTY. PART NUMBER DESCRIPTION EACH TOTAL 0 MILEAGE DATE/TEvIE:01 /14/2014 1.57 0.00 VAC- CON:02053922 MODEL # V312LHA MILEAGE: PONY MOTOR: CHASSIS HOURS: FMC L1614SC #1221040013002 REFERB QUOTE ALSO LEVEL #3 1. WASH AND DEGREASE ENTIRE UNIT 75,000.00 75,000.00 2. DOT INSPECTION 3. VAC -CON SERVICE INSPECTION 4. REPLACE IN-OUT SEALS 5. REPLACE REAR DOOR SEALS 6. REPLACE VACUUM BREAKER DOOR SEALS 7. REPLACE TELESCOPIC BOOM SEALS 8. REPLACE REED VALVE RUBBERS 9. REPLACE REAR DOOR PLATE 10. REPLACE ALL KANAFLEX SUCTION HOSE AND POWER CLAMPS 11. REPLACE MUD FLAPS 12. REPLACE HYDROSTATIC PUMP BELT 13. REPLACE HOSE ENDS 14. REPLACE HYDRAULIC TANK SUCTION STRAINER 15. CHANGE HYDRAULIC OIL 16. CHANGE ALL VAC -CON OIL FILTERS Subtotal CREDIT CARD PAYMENTS WILL NOT BE ACCEPTED ON INVOICES OVER $5000 Sales Tax (0.0 %) A 25% RESTOCK WILL BE CHARGED ON ALL RETURNED ITEMS. QUOTES ARE VALID FOR 30 DAYS Total Page 1 Southern Sewer Equipment Sales 3409 Industrial 27th Street Fort Pierce, FL 34946 "A CERTIFIED MBE WOMAN OWNED BUSINESS" BILL TO CITY OF OCOEE FINANCE DEPARTMENT 150N. LAKESHORE DRIVE OCOEE, FL 34761 -2258 QUOTE Date S.O. No. 10/29/2014 131606 PH. NUMBER 407 - 427 -3067 PLEASE REFER TO QUOTE NUMBER WHEN PLACING ORDER Phone # Fax # E -mail Web Site 800 - 782 -4134 772 - 595 -9171 info @southernsewer.com www.southemsewer.com P.O. No. Terms SHIP VIA CUSTOMER NET 10 DAYS Gary Gleeson QTY, PART NUMBER DESCRIPTION EACH TOTAL 17. CHANGE AUX. ENGINE OIL AND FILTERS 18. LUBRICATE ENTIRE UNIT 19. CHANGE WATER PUMP OIL 20. REPLACE ALL BALL VALVES 21. REPLACE UPPER WATER TANK FACE PLATES 22. INSTALL COMPLETE DECAL PACKAGE 23. REPLACE NEEDED PRESSURE GAUGES 24. OPEN AND CLEAN OUT HYDRAULIC OIL RESERVOIR * ** 25. ADJUST/ LUBRICATE BOOM ROTATION ASSEMBLY 26. TRACE AND REPAIR VAC -CON ELECTRICAL WIRING ISSUES 27. REPLACE HANDGUN RELIEF VALVE 28. REPLACE ROTARY UNION 29. REPLACE HOSE REEL BEARINGS 30. REPLACE AUXILIARY ENGINE/WATER PUMP DRIVE BEARINGS 31. REBUILD HYDRAULIC BANK UNDER BOOM 32. REPLACE LAY FLAT HOSE 33. REPLACE FILL HOSE 34. REPLACE WATER PUMP SUCTION HOSES 35. REPLACE BOOM ELBOW 36. REPLACE INLET ADAPTER TO IN/OUT BOX 37. REPLACE DEBRIS TANK SCREENS AND FLOAT ARM 38. REPLACE THROTTLE CABLES 39. REBUILD HIGH PRESSURE RELIEF VALVE 40. REBUILD THREE STAGE BLOWER Subtotal CREDIT CARD PAYMENTS WILL NOT BE ACCEPTED ON INVOICES OVER $5000 Sales Tax (0.0 %) A 25% RESTOCK WILL BE CHARGED ON ALL RETURNED ITEMS. QUOTES ARE VALID FOR 30 DAYS Total Page 2 Southern Sewer Equipment Sales 3409 Industrial 27th Street Fort Pierce, FL 34946 "A CERTIFIED MBE WOMAN OWNED BUSINESS" BILL TO CITY OF OCOEE FINANCE DEPARTMENT 150N. LAKESHORE DRIVE OCOEE, FL 34761 -2258 Q UOTE Date S.O. No. 10/29/2014 131606 PH. NUMBER 407 - 427 -3067 PLEASE REFER TO QUOTE NUMBER WHEN PLACING ORDER Phone # Fax # E -mail Web Site 800 - 782 -4134 772- 595 -9171 info @southemsewer.com www.southemsewer.com P.O. No. Terms SHIP VIA CUSTOMER NET 10 DAYS Gary Gleeson QTY. PART NUMBER DESCRIPTION EACH TOTAL 41. COMPLETE WATER END WATER PUMP REBUILD 42. REPLACE WATER PUMP BELTS, & DRIVE PARTS (AS NEEDED) 43. REPLACE RODDER HOSE 44. REPLACE BLOWER FLEX COUPLER 45. REPLACE FRONT DRI VELINE 46. REPLACE SOME DETERIORATED SURFACE METAL & PREPARE 47. REPLACE HOSE REEL PIVOT PIN AND BUSHINGS 48. REPLACE ELECTRIC SWITCHES AND GAUGES AS NEEDED 49. REPLACE NEEDED UPPER WATER TANK BRACKETS 50. REPLACE NEEDED LOWER WATER TANK BRACKETS 51. REPLACE NEEDED LOWER WATER TANK SKID WELDMENTS 52. INSTALL NEW FLEX COUPLER ON VAC -CON BLOWER 53, INSTALL REBUILT REXROTH DRIVE MOTOR ON VAC -CON BLOWER NOTE: OTHER PARTS AND REPAIRS MAY BE FOUND WHEN DISMANTLED. IF OTHER NEEDED REPAIRS ARE FOUND ON YOUR EQUIPMENT, YOU WILL BE NOTIFIED AS SOON AS POSSIBLE. THIS IS NOT A COMPREHENSIVE LIST. ADDITIONAL * * ** * * * * ** BELOW ARE ADDITIONAL ITEMS THAT HAVE NOT BEEN 0.00 0.00 INCLUDED BEFORE. * ** 1 711 -0717 12 YD DEBRIS TANK GROUP WITH REAR DOOR ASSEMBLY 28,920.80 28,920.80 GGLEASON @CI.00OEE.FL.US Subtotal CREDIT CARD PAYMENTS WILL NOT BE ACCEPTED ON INVOICES OVER $5000 Sales Tax (0.0 %) A 25% RESTOCK WILL BE CHARGED ON ALL RETURNED ITEMS. QUOTES ARE VALID FOR 30 DAYS Total Page 3 Southern Sewer Equipment Sales 3409 Industrial 27th Street Fort Pierce, FL 34946 "A CERTIFIED MBE WOMAN OWNED BUSINESS" BILL TO CITY OF OCOEE FINANCE DEPARTMENT 150N. LAKESHORE DRIVE OCOEE, FL 34761 -2258 QUOTE Date S.O. No. 10/29/2014 131606 PH. NUMBER 407 - 427 -3067 PLEASE REFER TO QUOTE NUMBER WHEN PLACING ORDER Phone # Fax # E -mail Web Site 800 - 782 -4134 772 -595 -9171 info @southemsewer.com www.southemsewer.com P.O. No. Terms SHIP VIA CUSTOMER NET 10 DAYS Gary Gleeson QTY. PART NUMBER DESCRIPTION EACH TOTAL BSIMMONS @OCOEE.ORG Subtotal $103,920.80 CREDIT CARD PAYMENTS WILL NOT BE ACCEPTED ON INVOICES OVER $5000 A 25% RESTOCK WILL BE CHARGED ON ALL RETURNED ITEMS. QUOTES ARE VALID FOR 30 DAYS Sales Tax (0.0 %) $0.00 Total $103,920.80 Page 4