HomeMy WebLinkAbout02-07-2006 AgendaOCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
February 7, 2006 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
Proclamations — (Mayor Vandergrift)
• Black History Month
• Ocoee High School National FBLA-PBL Week — February 5tn —llrn
• Tommie Carl Sanders Day — February 7cn
State of the Lakes Report — David Hamstra
FC. COMMENTS FROM CITIZENS/PUBLIC
ID. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE
E. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE
ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS
DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT
THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE
CONSIDERED SEPARATELY.
r
1. Approval and Acceptance of the jugular t;iry l,o[nmissiuu ivi■uuiva U1 tyauua=,,
17, 2006. (City Clerk Eikenberry)
2. Appointment to the Human Relations/Diversity Board (HRDB). (City Clerk
Eikenberry)
Members of the Human Relations/Diversity Board (HRDB) serve two-year terms. Currently the board
has fourteen (14) members. The Resolution provides that HRDB membership shall consist of no less
than seven (7) members and no more than fifteen (15) members. One application was recently
submitted for the Human Relations/Diversity Board; therefore, staff recommends the City Commission
consider appointing Fay Alston to the Human Relations/Diversity Board with a term ending May 1,
2008.
3. Approval of School Resource Officer Contract. (Police Chief Goclon)
The police department provides one (1) DARE officer to the four (4) elementary schools, one (1)
School Resource Officer to the one (1) middle school, and two (2) School Resource Officers to the one
(1) high school, all of which are located within the city limits of Ocoee. An annual agreement between
the City and the School Board is required in order for the police department to understand its officers'
responsibilities and for the City to be reimbursed by the School Board for a part of the officers'
salaries. It is recommended that the Honorable Mayor and Board of City Commissioners approve a
renewal of the agreement with the Orange County School Board that reimburses the City for providing
School Resource and DARE officers to the public schools in Ocoee.
City Commission Regular Meeting
February 7, 2006
4. Approval of FDOT Aggressive Enforcement Vehicle Purchase. (Police Chief
Goclon)
The Ocoee Police Department was awarded a grant from the Florida Department of Transportation part
of which specifies the purchase of a fully equipped, unconventional, traffic enforcement vehicle. The
grant will reimburse the City the cost ($26,800.00) of the vehicle after purchase. The vehicle is to be
used for traffic enforcement in high traffic areas including S.R. 50, Clarke Road, Maguire Road and
Silver Star Road. Enforcement will focus on speeding, red light running and aggressive driving. It is
respectfully recommended that the Honorable Mayor and Board of City Commissioners authorize the
Police Department to purchase one fully equipped, unconventional, traffic enforcement vehicle from
Classic Chevrolet in the amount of $26,800.00.
5. Approval of Crestwood Heights — Ocoee Commons PUD Plat. (City Engineer
Wheeler)
Crestwood Heights residential development is located within Ocoee Commons PUD, at the northeast
corner of State Road 50 (Colonial Drive) and Blackwood Avenue. This plat is for 14.44 acres of a 97-
unit multi -family townhouse development and the associated amenities. The storm water management
system was previously constructed as part of Ocoee Commons PUD master development. All required
documentation pertaining to the platting of this development has been reviewed and approved by City
staff.
6. Approval of Ocoee Crown Point PUD Professional Services. (City Engineer
Wheeler)
The City authorized our consultants, Vanasse Hangen Brustlin, Inc. (VHB), to prepare a Master Plan
for the Ocoee Crown Point PUD property, Phase I Infrastructure design and construction services, and
the addition of Phase 1B design and construction services to meet the Lake Apopka Rule requirements.
Specific Scope of Services for each phase were outlined for each of these professional service
contracts. The fees associated with this work have been cost shared with the Orange County Public
School as a partner in this venture.
7. Rejection of Bid #B06-02 Intersection Improvements Bluford Avenue at Orlando
Avenue. (Purchasing Agent Tolbert)
The City intended to award a contract for the Intersection Improvements for Bluford Avenue at
Orlando Avenue. The budgeted amount is approximately $453,000.00. Staff recommends rejecting the
bid from Gibbs & Register, Inc., as it is approximately 48% over the budgeted amount. Staff is re-
evaluating the project details for potential cost savings, and plans to re -bid this project.
8. Approval for Purchase of Ron Turley Associates, Inc. Fleet Maintenance
Software. (Public Works Director Zaitooni)
In Fiscal Year 2006 the Fleet Division of Public Works assumed maintenance responsibilities for the
cities entire fleet of vehicles and equipment. Programmed within the years budget is funding for a
Fleet Management Software program to assist with (1) Vehicle Inventory (vehicle repair history,
warranty tracking, and preventive maintenance tracking), (2) Work Orders (scheduling, tracking,
productivity), (3) Parts Inventory (purchase orders, inventory tracking, barcoding), (4) Fueling
(inventory, accounting, consumption), (5) Tires (inventory, costing, performance). It is imperative to
purchase a system that is user friendly and provides good technical support and software updates. In
researching software programs staff poled several Central Florida municipalities to compare customer
satisfaction results and visited several to demo the programs. Ron Turley Associates, Inc. came highly
recommended by the City of Lake Mary and the City of Maitland as they ranked them highly in
customer service response, software effectiveness, user-friendly format, and ease of system use.
$10,000 was budgeted in the Fleet Division for the purchases of the software. However, the total cost
of the software is $14,515. Evaluation of this product was done by the Information Systems Director
prior to this recommendation for purchase.
9. Approval of Change Order No. 1 to PEC Contract for Maguire Road Phase V.
(Public Works Director Zaitooni)
The design phase of the Maguire Road Phase V, which includes roadway widening from Mercantile
Court to Geneva Street, is now substantially complete by Professional Engineering Consultants (PEC).
In order to assist legal staff with the acquisition of the necessary right-of-way, PEC has submitted a
Page 2 of 4
City Commission Regular Meeting
February 7, 2006
proposal for $37,207.61 to provide analysis and expert assistance for parcels 101, 102, 103, 104, 105,
106, 107, 108, and 109. The scope of work will include the necessary analysis and investigation to
support the legal staff in the eminent domain proceedings.
F. PUBLIC HEARINGS
ORDINANCE SECOND READING
10. Approval of Changes to the City of Ocoee Municipal General Employees'
Retirement Trust Fund. (Human Resources Director Carnicella)
The Pension Board for the City of Ocoee Municipal General Employees' Retirement Trust Fund is
governed by ordinance. The General Employees' Pension Board has made recommendations to change
the ordinance to allow participation from the City Manager and Assistant City Manager. In addition, it
removes reference to Directors by specific title thereby allowing for participation of new director
positions as authorized in the yearly budget process.
G. REGULAR AGENDA
ORDINANCE FIRST READING
11. Lakewood Estates. (Planning Manager Armstrong)
a. Annexation Ordinance. (Second Reading and Public Hearing scheduled for February 21, 2006)
Lakewood Estates is a proposed 15.8-acre affordable housing subdivision located west of the
intersection of Wurst Road and Lakewood Avenue. This proposed annexation is a logical extension of
the City limits, urban services can be provided, and the annexation meets state and local regulations;
therefore, meeting all criteria for annexation as stated in Policy 2.5 of the Future Land Use Element of
the Ocoee Comprehensive Plan.
b. Rezoning Ordinance. (Second Reading and Public Hearing scheduled for February 21, 2006)
Lakewood Estates, a Homes in Partnership, Inc. development is an affordable housing community
developed in cooperation with Orange County. It is proposed to be developed with fifty-four (54)
residential single-family lots with varying sizes, the typical being sixty (60) feet in width and 120 feet
in length. Because the zoning being requested is PUD, specific standards have been requested for the
development of the lots that are unique to the property. The lot sizes are similar in size to R-1
(minimum lot size of 7,000 square feet), however the widths vary and in some cases are less than the
required minimum lot width of 70 feet in the R-i zoning district. An Ordinance to rezone the property
to PUD based upon the approved Land Use Plan is to be considered by the City Commission
simultaneously with the Annexation, Preliminary Subdivision Plan and Development Agreement.
12. Adoption of CRA Interlocal Agreement with Orange County — Attorney David
Cardwell. (Community Development Director Wagner)
On September 21, 2004, the City Council adopted a resolution finding a certain defined area of the
City of Ocoee had conditions of "blight" as that term is defined in the Community Redevelopment Act.
The next steps in the process of redeveloping that area in accordance with the Act are: (i) create a
Community Redevelopment Agency; (ii) adopt a redevelopment plan; and (iii) create a redevelopment
trust fund and provide for the deposit therein of increment revenues attributed to the redevelopment
area. The Redevelopment Act states that in a county that has adopted a home rule charter all
redevelopment powers are vested in the county. A municipality located within such a county may
exercise redevelopment powers under the Act only if the governing body of the county has delegated
those powers to the governing body of the city. § 163.400, Florida Statutes, Orange County had
adopted a home rule charter so the City of Ocoee cannot proceed with the next steps in the
redevelopment process until the County Commission has delegated redevelopment powers to the City.
13. Approval of Stormwater Utility Fee Increase Options. (Public Works Director
Zaitooni)
As outlined in a presentation to the City Commission in a work session on November 18, 2005, in
order to implement a long-range stormwater management program, it is necessary to increase the
stormwater utility fees. Staff outlined a flat fee model, which entails an initial increase of $1.50 and
subsequent $0.50 per year for 4 years. During the work session, staff was directed to investigate a
Page 3 of 4
City Commission Regular Meeting
February 7, 2006
sliding -scale model, which considers a scaled fee distribution for the residential category based on the
gross square footage. Both models are projected to produce an equal sum of revenues. Staff will
present the details of both models and other relevant information to the City Commission on the
meeting date. The recent amendment to Chapter 150 of the City Code modified and expanded the
properties subject to a stormwater fee to include Category A- residential with four (4) distinct classes
based upon the gross square footage, Category B- residential condominiums, Category C- developed
non-residential properties, and Category D- vacant land. Depending on the choice of the fee structure
(flat -rate or sliding -scale), staff will place a resolution to adopt the stormwater utility fees on February
21, 2006 for approval.
14. Approval of Residential Curbside Service Staffmg. (Public Works Director
Zaitooni)
Pursuant to a City Commission Work Shop on October 19, 2005, and a City Commission meeting on
November 15, 2005, the residential curbside service (garbage, recycling, and yard & bulky waste) will
be transitioned to an in-house operation as soon as the collection vehicles are delivered to the City.
City Commission has previously approved the purchase of the vehicles and they have been placed on
order. There are currently two (2) budgeted positions in the solid waste funds, which include a
sanitation coordinator and an administrative assistant. As previously described in detail to the City
Commission, the in-house residential curbside service will require one (1) sanitation manager and
twelve (12) sanitation drivers hired over time, at least 30 days in advance of the truck delivery dates.
The twelve (12) residential sanitation drivers include six (6) drivers for residential garbage, two (2)
drivers for residential recycling, two (2) drivers for residential yard & bulky waste, one (1) claw truck
operator, and one (1) floating driver. An official budget amendment by the Finance Department will
take place at mid -year; however staffing must be approved prior to that date in order to begin the
transition process in March 2006 with a sanitation manager and three (3) drivers. Therefore, staff is
requesting the City Commission to approve addition of one (1) sanitation manager and twelve (12)
sanitation driver positions for the residential curbside service. The tentative plan subject to changes to
the truck delivery schedule entails hiring the sanitation manager and three (3) drivers in March, four
(4) drivers in April, two (2) drivers in May, and three (3) drivers in June to effectively and smoothly
transition the residential curbside service to an in-house operation.
15. Approval of the 3-Year Collective Bargaining Agreement between the City and
IAFF. (Human Resources Director Carnicella)
This Collective Bargaining Agreement governs the terms and conditions of employment for Fire
Department Employees covered under the IAFF Union. The previous Collective Bargaining
Agreement with the IAFF ended September 30, 2005.
H. STAFF REPORTS
I. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY
DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO
ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO
PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N.
LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING.
Page 4 of 4