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HomeMy WebLinkAbout01-17-2006 Agenda " OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida 6:30 P.M. State of the City Address January 17,2006 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum I B. PRESENTATIONS AND PROCLAMATIONS Presentation by American Legion Post 63 and Post 109- James Fleming Sr. State of the Lakes Report - David Hamstra I C. COMMENTS FROM CITIZENS/PUBLIC I D. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE E. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEP ARA TEL Y. 1. Approval and Acceptance of the Regular City Commission Minutes of January 3, 2006 and Special Session Minutes of January 5, 2006. (City Clerk Eikenberry) 2. Reappointments to CACOPD Board. (City Clerk Eikenberry) The terms of Members Amber Hart, Thomas Hendrix, Joel Keller, Robert McKey, Ricky Osborne, Bradley Phillips, and Mark Scalzo have all expired, and all except Mr. Osborne have indicated an interest in being considered for reappointment (Mr. Osborne has not been in contact with the City Clerk's Department and has missed the last 21 meetings of the board). The following reflects the attendance of the board members considering reappointment: Amber Hart attended 18 of 21 meetings, Thomas Hendrix attended 11 of 21 meetings, Joel Keller attended 14 of 21 meetings, Robert McKey attended 15 of 21 meetings, Ricky Osborne attended 0 of 21 meetings, Bradley Phillips attended 16 of 21 meetings, and Mark Scalzo attended 6 of 21 meetings. Staff respectfully recommends that the Honorable Mayor and City Commissioners re-appoint members Amber Hart, Thomas Hendrix, Joel Keller, Robert McKey, Bradley Phillips, and Mark Scalzo to serve on the CACOPD Board for another three-year term ending January 2009. City Commission Regular Meeting January 17,2006 3. Approval of Use of Forfeiture Funds to Purchase a Computerized Voice Stress Analyzer. (Police Chief Goclon) The City of Ocoee employs a Computerized Yo ice Stress Analyzer (CYSA) to help determine applicants' suitability to become police officers. The City currently out-sources this testing. Having the CYSA in- house would allow more applicants to be processed and would also reduce the processing time for each applicant. The CYSA also could be used as an investigative tool for criminal cases and internal investigations. It is recommended that the Honorable Mayor and Board of City Commissioners authorize the use of not more than $15,000 from forfeiture funds to purchase a Computerized Yo ice Stress Analyzer (CYSA) and training. 4. Approval of 4-Year Lease Purchase of New Vehicles and Equipment for FY 05/06. (Purchasing Agent Tolbert) Authorization is needed to piggyback the FSA, City of Ft. Myers, and Lake County contracts for the items listed. The City Commission approved the sole source purchase of the garbage, recycle, and yard waste trucks on December 20, 2005. It is also the intent of Staff to consolidate the fmancing for the vehicles and equipment being purchased, in order to realize a savings on the interest rate. This lease- purchase agreement is for four (4) years, and is the second of two lease agreements needed to fmance the remainder of the budgeted city vehicles and equipment. The total cost for the vehicles and equipment requiring approval is $2,815,112.27. There are two (2) vehicles being purchased with Stormwater and Water Operating funds at a total of $33,186.00. The total for the new 4-year consolidated lease, which includes the remaining vehicles and equipment, is $2,781,926.27. 5. Clarification of Condition of Approval for the Westridge PUD (AKA: Meadow Ridge). (Community Development Director Wagner) The Westridge PUD development has been approved for 152 single-family residential lots and approximately nine (9) acres of commercial and office uses. The PUD is located at the southeast corner of Maguire and Moore Roads. The commercial portion is located in the northwest portion of the PUD. On this commercial portion, conditions of approval were formally approved to restrict undesirable land uses. For example, automobile sales, automobile repair or service stations, and other intense uses were cited as being prohibited within the PUD. The Applicant, Unicorp National Developments, Inc., has requested clarification of one of the restricted land uses cited under Condition of Approval #38 (t). Specifically, the prohibited land use is cited as: "drive-in restaurants with pick-up windows". The Applicant has requested clarification from the City Commission on this matter, since the Applicant is proposing a nationally recognized up-scale (free standing) Coffee House with a drive-thru to be developed on one of the commercial lots. Staff respectfully recommends that the Mayor and City Commissioners affirm Staffs interpretation that an up-scale Coffee House restaurant with a drive-thru is a permitted use within the Westridge PUD. 6. Approval of CIP Purchase of Flatbed Trailer- Request for Increased Funding. (Utilities Director Smith) The Utilities Department obtained three written quotes for the purchase of a flat bed trailer to transport the backhoe to and from the plant to sites that require heavy equipment applications. Walker Miller provided a quote for Econoline line backhoe trailer at $8,995.00; this model is comparatively lighter and shorter that would be needed to transport the backhoe. Nortrax provided cut sheets and general specifications for a trailer that was more in-line with the expected requirements for the backhoe trailer and at a cost of$12,827.00. Briggs Equipment offered an Eager Beaver ModeI12HDB-PT trailer that conforms to the needs of backhoe transportation as established through prior uses and experience at a cost of $12,450.00. This amount ($12,450.00) is $600.00 over the budgeted and approved CIP amount. Staff recommends that the Mayor and City Commissioners increase the CIP funding for a flatbed trailer from $11,850.00 to $12,450.00 and to purchase a flatbed trailer from Briggs Equipment in the amount of$12,450.00. Page 2 of5 City Commission Regular Meeting January 17,2006 7. Denial of Request by Onyx Waste Services to Assign the Commercial & Multi- Family Solid Waste Contract and the Residential Yard & Bulky Waste Contract to Waste Services of Florida, Inc. (Public Works Director Zaitooni) Onyx Waste Services, Inc. has formally requested assignment of the current contracts for commercial franchise and residential yard & bulky waste to Waste Services of Florida, Inc. Both contracts provide for such an assignment only with the expressed approval of the City Commission. Given the poor performance by Waste Services of Florida, Inc. for the residential curbside service, staff recommends denial of this request. Additionally, both the commercial franchise and yard & bulky waste contracts will expire on August 30, 2006, with option of extension for another 2 years or a negotiated shorter period. I F. PUBLIC HEARINGS ORDINANCE SECOND READING 8. Amending Chapter 150 City Codes, Stormwater Management. (Public Hearing Advertised in the Orlando Sentinel Classified Legal Section on January 8, 2006). (Public Works Director Zaitooni) At the November 28, 2005, Stormwater Work Shop, staff recommended amending the existing Stormwater Ordinance to add or modify the category of properties subject to stormwater fee, adopting a new fee structure, and placing the stormwater fees on the Orange County tax roll. As the extended deadline to submit all required information to Orange County is March 1, 2006, staff has prepared the necessary amendments to Chapter 150 of the City's Codes relating to stormwater management. In summary, the Ordinance will amend (1) defmitions, (2) modify and expand property categories, (3) modify fee structure, (4) enable the City to set fees by City Commission resolution, and (5) enables the City to place the stormwater fees on the annual County tax rolls. The property categories subject to a stormwater fee are modified and expanded to include residential category with four (4) distinct classes based upon the gross square footage (Category A), residential condominiums (Category B), developed non-residential properties (Category C), and vacant land (Category D). 9. Amendments to Chapter 143 of the City Codes Relating to Solid Waste. (Public Hearing Advertised in the Orlando Sentinel Classified Legal Section on January 7, 2006). (Public Works Director Zaitooni) Staff has recommended amending the existing Chapter 143 of the City's Code of Ordinances relating to Solid Waste to add a section to the existing ordinance authorizing the utilization of a uniform method of collection of non-advalorem assessments for residential solid waste service fees and charges. The new section 143-9.2 will allow for an alternative method of billing collections of fees through the Orange County Property Appraisers Office should the city so desire as pursuant to Section 197.3632 of the Florida Statutes. The ordinance still allows for the city to retract that method of charging for services and return to our current billing process. I G. REGULAR AGENDA ORDINANCE FIRST READING 10. Approval of Changes to the City of Ocoee Municipal General Employees' Retirement Trust Fund. (Second Reading and Public Hearing Scheduled for February 7, 2006). (Human Resources Director Carnicella) The Pension Board for the City of Ocoee Municipal General Employees' Retirement Trust Fund is governed by ordinance. The General Employees' Pension Board has made recommendations to change the ordinance to allow participation from the City Manager and Assistant City Manager. In addition, it removes reference to Directors by specific title thereby allowing for participation of new director positions as authorized in the yearly budget process. Page 3 of 5 City Commission Regular Meeting January 17,2006 11. Approval of November 2005 Community Merit Awards Grant Cycle. (Assistant Public Works Director Elliott) The Community Merit Awards (CMA) Board met on Wednesday, December 21,2005, to discuss the ten applications received during the November 2005 grant application cycle. There is $10,000 budgeted for the CMA's in FY 2006. The amount requested by the organizations is $5,000, which leaves a remaining $5,000 for the 2nd cycle in April of 2006. The Community Merit Review Board is recommending funding all ten organizations at the maximum grant amount of$500. 12. Approval of MVP Grants for the 2005-2006 Budget Year. (Assistant Public Works Director Elliott) Six applications were received, five from neighborhoods and one from a community service organization located in Ocoee. Staff respectfully recommends funding all six grant projects upon completion of the work and submission of the proper paperwork. 13. Direction re: Potential Police Station Sites and the Feasibility of Selected Sites. (Public Works Director Zaitooni) As the need to provide sufficient space for the Police Department operations becomes more critical, staffhas researched four (4) potential sites for the future City Police Department building. The criteria for selection among other considerations included (1) land size of 3.0 to 3.5 acres, (2) multiple good access roadways, (3) least potential for hazardous spills, and (4) compatibility with the surrounding neighborhoods. The 4 potential sites are: Location 1 - Certi-Fine & Crittenden properties on Kissimmee Avenue, Location 2 - Ivy Property at the northeast corner of Orlando Avenue and Bluford Avenue intersection, Location 3 - Public Works yard at 301 Maguire Road, and Location 4 - Roper property at the southeast corner of Geneva A venue and Maguire Road intersection. Based on analysis of each site, staff recommends Location 1 - Certi-Fine & Crittenden properties as the most suitable location for the future City Police Department. 14. Approval of Purchase of Property at 31 E. Franklin Street (Mailing Address 33 Lakeview Street) for $60,000 with Terms from Park Impact Fees. (Public Works Director Zaitooni) In order to construct the future City Hall Park and the Starke Lake stormwater retention pond, it is necessary to purchase the available properties on the north side of the existing City Hall ditch. The current plan for the park/pond entails construction of continuous sidewalks on the perimeters of the pond, cascaded falls, a lighted fountain, benches, etc. The property at 31 E. Franklin Street is available and staff has conducted preliminary discussion with the property owner; and has obtained a formal appraisal for the property. The purchase price is $60,000 with terms to pay (1) $14,400 in monthly installments of $600 monthly for 24 months, and (2) a payment of $45,600 at the conclusion of the 24- month period. The property appraised at $53,000, however because of the installment terms, staff agreed to an additional $7,000 above the appraised value. 15. Discussion of Proposed Amendment to Reclaim Water Resolution 2003-17, Providing for Payment Plan for Meter and Back Flow Device Charge and Residential Irrigation System Assistance by the City. (Utilities Director Smith) The Utilities staff is requesting a follow up to its' December 20, 2005, reuse update with a presentation of a revised Reuse Resolution, which provides for assistance to customers by providing payment plans for reuse meters, backflow device installations, and on-site irrigation connection to the reuse meter. This Resolution also provides for a minimum volumetric charge based on the costs that the City must pay for wholesale reuse water. 16. Discussion re: Name Change of Professional Parkway and a Portion of Old Winter Garden Road. (City Engineer Wheeler) Old Winter Garden Road is being widened and realigned to facilitate the traffic volumes within the road corridor. It has been envisioned that realignment would also provide for the renaming of Professional Parkway to Old Winter Garden Road and the portion of Old Winter Garden Road from old Professional Parkway to SR 50 would be renamed to South Bluford A venue. There are only two businesses that would be affected with the name changes and staff has been working with them and other agencies on the new road names and street numbers for a smooth transition. Page 4 of5 City Commission Regular Meeting January 17,2006 I H. STAFF REPORTS I I. COMMENTS FROM COMMISSIONERS I ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBA TIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 5 of5