HomeMy WebLinkAbout09-05-06 Agenda
OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
September 5, 2006
AGENDA
7:15 P.M.
REGULAR CITY COMMISSION MEETING
I A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
I B. PRESENTATIONS AND PROCLAMATIONS
Proclamations. (Mayor Vandergrift)
. September 11th
. Constitution Week - September 17th - September 23rd
Presentation - Ocoee High School Issue. (Commissioner Johnson)
Presentation - First Baptist Church of Central Florida - Senior Pastor Clayton
Cloer. (Mayor Vandergrift)
I C. COMMENTS FROM CITIZENS/PUBLIC
I D. COMMISSIONERS ANNOUNCEMENTS
E. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE
ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS
DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT
THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE
CONSIDERED SEPARATELY.
1. Approval and Acceptance of the Regular City Commission Minutes of August
15, 2006. (City Clerk Eikenberry)
2. Approval to Cancel RFQ #06-02 and Reject All Qualification Packages for the
Security Systems Installation, Maintenance, and Monitoring Services for City
Water Treatment Plants. (purchasing Agent Tolbert)
A Request for Qualifications (RFQ) was advertised with the intention of soliciting statements of
qualifications from qualified security systems providers to provide installation, maintenance, and
monitoring services for the City of Ocoee Water Treatment Plants. The City Commission short-listed
four (4) service providers for proposals at the June 6, 2006, City Commission meeting. The Police
Department has advised they will be evaluating the overall security needs of all City properties.
Therefore, it would be in the best interest of the City to include the security systems at the water
treatment plants in that plan.
3. Approval to Reject All Bids for Bid #06-02-R Intersection Improvements for
Bluford Avenue at Orlando Avenue. (purchasing Agent Tolbert)
The City intended to award a contract for the Intersection Improvements for Bluford A venue at
Orlando A venue. This project was re-bid and came in approximately 56% over the budgeted amount of
$450,000.00. Staff intends to add the work contemplated by this project to the proposed Bluford
Avenue Phase II Project.
City Commission Regular
September 5, 2006
4. Award Bid #B06-04 Silver Glen Reclaimed Water Distribution System to
Young's Communications Co., Inc. for $787,637.05. (purchasing Agent Tolbert)
The Engineering Department and Finance Department have reviewed all bids. Staff recommends
awarding the bid to Young's Communications Co., Inc. as the most responsive and responsible bidder
per recommendation from David Wheeler, City Engineer. The total bid amount for the Silver Glen
project is $19,946.05 above the original project budget. Staff additionally recommends that this
amount be allocated to the Silver Glen project from budget currently allocated to the
Reserve/Reflections reclaimed water distribution system project, which is still under design.
5. Approval to Authorize Contracts and Expenditures with MCCi for the
Document Management Project. (Information Systems Director Ross)
On June 21, 2005, the City Commission approved the expense of funds in the current and subsequent
budgets for the Document Management project to R&S Integrated as the most responsive vendor. The
City has worked with R&S Integrated for the last 12 months for the initial installation of the document
imaging system. Now, as the project moves towards records retention, staff would like to contract
with MCCi which specializes in working with City Clerk Offices.
6. Approval of Community Merit Awards Recommendations to Award Grants.
(Community Relations Manager Wright)
The Community Merit Awards (CMA) Board met on August 2,2006, to discuss the 13 applications
received during the April 2006 grant application cycle. The CMA Board expressed that they would like
to award various amounts to the 13 organizations. The amounts total the $5,000 allocated for the
Community Merit Awards.
7. Approval of Increase in City Clerk Capital Outlay Account to Cover Costs for
the Commission Chambers Digital Recording System over the Budgeted Amount
($3,069.00). Funds will be transferred from a Line Item Account within the City
Clerk Budget. (City Clerk Eikenberry)
The City Commission approved the FY2005/06 budget of the City Clerk which included a capital
outlay item for the Commission Chambers digital recording system in the amount of $5,000. After
seeking estimates from the two companies providing this service, the estimate in the amount of $8,069
for the DCR Express system was found to be best suited to the needs of the City. A slightly different
configuration of the DCR System from BIS Digital and the FTR Gold system required the purchase of
a laptop and would have cost more once that cost was figured in.
I F. PUBLIC HEARINGS
8. Approval for Purchase of Property for Police Headquarters. (Advertised in the
Orlando Sentinel Legal Classified on Friday, August 25, 2006). (Assistant City Manager
Croteau)
On July 26, 2006, a work session was held to review potential sites for the new Police Headquarters.
Four sites were reviewed for possible acquisition. The four sites were: (1) the Roper property at the
comer of Maguire and Story Roads; price: $392,749/acre (2) the Certi-Fine & Crittenden properties at
the comer of McKee and Kissimmee; price: $567,000/acre (3) the Silvestri property located at A.D.
Mims and Clarke; price: $250,000/acre (4) property adjacent to the City owned property on Bluford
between McKee and Oakland; price: unknown. The fourth site would require the City to purchase at
least three separate parcels, possibly through the condemnation process. Staff recommended the
approximately 14 acre site located at the comer of A.D. Mims and Clarke Road. This site is located
next to the Fire Station on Clarke Road and is zoned commercially. In discussions with the owner of
the property only 12 acres are currently available for purchase. The owner has expressed a desire to
retain 2 acres for future development. The price for the 12 acres is $3.5 million or $291,667/acre.
Based on the consensus of the Commission, staff has pursued this option. An outline of the purchase
contract is attached. It is anticipated that the new Police facility will need approximately 4 acres of the
12 acres available. The City could use the remainder of the site for a park, city facility or other city
need. Or the additional acreage could be sold at a later date to offset some of the facility costs. The
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City Commission Regular
September 5, 2006
property will be purchased through a combination of general fund dollars, impact fees, and bond
funding.
SECOND READING
9. Proposed Ordinance Chapter 136 - Sexual Offenders and Sexual Predators -
Child Protection Recommendation Committee. (Advertised in the Orlando Sentinel
Orange Extra on Thursday, August 24, 2006). (Deputy Police Chief Goclon)
The Child Protection Recommendation Committee (CPRC - a citizen board authorized by the City
Commission to make recommendations to help keep children in the community safe) is deeply
concerned about recent occurrences in our state and elsewhere, whereby convicted sexual offenders
and sexual predators who have been released from custody repeat the unlawful acts for which they had
originally been convicted. The CPRC recommends City adoption of an ordinance that provides
heightened protection of the lives and persons in the City of Ocoee and would prohibit sexual
offenders and sexual predators from establishing a residence within two thousand five hundred (2,500)
feet of certain locations within the City. The Child Protection Recommendation Committee
recommends that the Honorable Mayor and Board of City Commissioners adopt the proposed City
Ordinance Chapter 136 - Sexual Offenders and Sexual Predators and that the City implement a
background check application for people who volunteer for City boards and who help with City
programs. The ordinance allows for a $1000.00 a day penalty for violations of the ordinance. As
violations could result in imprisonment, the cases have to be heard by a criminal court judge. Nominal
court fees may be assessed to the City if the violator is found "not guilty."
FIRST READING
10. Ordinance for Residential Front Yard Regulations. (Advertised in the Orlando Sentinel
Orange Extra on Thursday, August 24, 2006. Public Hearing Second Reading Scheduled for
September 19,2006). (Community Development Director Wagner)
In 2005, several members of the City Commission brought to staffs attention concerns regarding fence
and front yard parking problems in residential areas. Staff researched these issues and conducted an
inventory of the Land Development Code and City Code of Ordinances to determine if future
amendments were necessary to correct these problems. On August 16, 2005, staff presented a summary
of findings to the City Commission for recommended action. That presentation related to canopy
covered parking structures, boats, RVs, and campers parked in front yards, parked vehicles
overhanging sidewalks in residential neighborhoods, parallel street parking in the grassed easement
between the street and sidewalk, the placement of mechanical equipment on comer lots, front yard
parking, conversions of garages to living space, and fences in front and side yards. Staff has drafted an
ordinance proposing amendments to the Land Development Code and the Code of Ordinances per the
direction of the City Commission regarding issues of concern in residential areas. On August 8, 2006,
the Planning & Zoning Commission voted unanimously to recommend approval of the proposed
amendments to the Land Development Code and City Code of Ordinances.
I G. REGULAR AGENDA I
11. Approval for Purchase of Property at 17 E. Oakland Avenue. (Assistant City
Manager Croteau)
Staff has been approached by Kim Crews, a City employee, regarding whether or not the City would
be interested in purchasing her property located at 17 E. Oakland Avenue. This property is adjacent to
the City property on Bluford between Mckey and Oakland. Map attached. The property would be
purchased for future use due to its proximity to the City Hall complex. Ms. Crews is asking $330,000
for the property. She has also requested to remain on the property until July of 2007. Ms. Crews has
an appraisal on the property from November of 2005 valuing the property at $280,000. In March,
Public Works requested a new appraisal. This appraisal showed the value at $262,000. However, the
square footage used for this appraisal is 300sf lower then the Property Appraisers data and the 2005
appraisal. Therefore, staff believes the $262,000 is much lower then the actual market value of the
property. Using the Property Appraiser's square footage, and the square footage value from the most
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City Commission Regular
September 5, 2006
recent appraisal, would give a property value of approximately $312,561. Although the $330,000
asking price is higher then the calculated value, if the City waits to purchase the property or pursues
the property through condemnation the cost would most likely be higher then the current value.
Therefore, Staff recommends purchasing the property for $325,000 and allowing Ms. Crews to
continue to occupy the property through the end of June 2006. Funds for the purchase could be
assembled from a variety of general fund sources including the $98,000 set aside in this year's budget
for the expansion of parking in downtown Ocoee.
12. Approval of Mowing and Landscape Maintenance Contract. (Public Works
Director Krug)
a. City Wide Right-of-Way Mowing and General Mowing Contract with
Groundtek.
The City has terminated the mowing and landscape maintenance contract with the previous
contractor due to nonperformance. Due to the emergency nature of securing reliable continued
service, the mowing portion of the contract has been separated out for pricing by a contractor
specializing in this type of maintenance. The contractor requested a one-year contract to provide
the emergency work at the best possible price. The City will begin the re-bid process for this work
in six months. This work is adequately funded in the 06/07 budget.
b. Landscape Maintenance Contract with Valley Crest.
The City has terminated the mowing and landscape maintenance contract with the previous
contractor due to nonperformance. Due to the emergency nature of securing reliable continued
service, the landscaping portion of the contract has been separated out for pricing by a contractor
specializing in this type of high profile maintenance. The contractor requested a one-year contract
to provide the emergency work at the best possible price. The City will begin the re-bid process
for this work in six months. Part of this process will involve Public Works developing a
competitive cost to perform the maintenance in house and determine if out sourcing is still the best
option for the City. This work will be funded by the unfilled Public Works positions that were
proposed for a landscape maintenance crew in the 06/07 budget. The positions will remain vacant
until such time as it is determined that Public Works can provide the same or better services at a
financial benefit to the City.
13. Richard T. Crotty Annual Scholarship and Volunteers Award Dinner. (Mayor'
Vandergrift)
I H. STAFF REPORTS
I I. COMMENTS FROM COMMISSIONERS
I ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT TIDS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR TIDS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WIDCH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKE SHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
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