HomeMy WebLinkAboutItem #07 Digital Recording System
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AGENDA ITEM COVER SHEET
Meeting Date: September 5, 2006
Item # I
Contact Name:
Contact Number:
Beth Eikenberry
X1022
Reviewed By:
Department Director:
City Manager:
Subject: Approval of Increase in City Clerk Capital Outlay Account to Cover Costs for the Commission
Chambers Digital Recording System over the Budgeted Amount ($3,069.00). Funds will be transferred from a line
item account within the City Clerk Budget.
Background Summary:
The City Commission approved the FY2005/06 budget of the City Clerk which included a capital outlay item for the
Commission Chambers digital recording system in the amount of $5,000. After seeking estimates from the two
companies providing this service, the attached estimate in the amount of $8,069 for the OCR Express system was
found to be best suited to the needs of the City. A slightly different configuration of the OCR System from BIS
Digital and the FTR Gold system required the purchase of a laptop and would have cost more once that cost was
figured in.
Issue:
Should the City Commission approve the increase in the capital outlay expenditure in the amount of $3,069 to
cover the cost of a digital recording system for the Commission Chambers? Funds will be transferred from a line
item account within the City Clerk Budget.
Recommendations
Staff recommends the Honorable Mayor and Commission approve the increased capital outlay expenditure.
Attachments:
Estimates for Digital Recording Equipment
Financial Impact:
$3,069 will be transferred from a line item within the City Clerk budget.
Type of Item: (please mark with an "x')
Public Hearing
_ Ordinance First Reading
_ Ordinance Second Reading
Resolution
_ Commission Approval
Discussion & Direction
For Clerk's DeDt Use:
~ Consent Agenda
_ Public Hearing
_ Regular Agenda
~ Original Document/Contract Attached for Execution by City Clerk
_ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
~131J-
N/A
N/A
N/A
One Touch, One File, One Choice!
BIS DIgital's DCRxpt'flSs is a networkable, touch screen based, two, four or eight-channel digital
recording system. DCRxprea is Ideal for Courts or Councils that want to upgrade from outdated,
analog tape-based or outdated complex tape-like digital recording systems. DCRxpress combines
the simplicity of one touch recording with the single file structure of OCR (audio, video and notes
stored as a single file) to make it a seamless effort.
Ease of use with secured recording:
· One touch recording.
· Industry leading sound quality.
· Up to 80 hours of proceedings
on a single CD.
· Up to 6,500 hours of online audio.
· Up to eight (8) condenser
microphones.
· Up to eight channels of
audio.
· Locking front access door.
· Video recording option.
· Security key option.
· Touch screen controls.
· Multi-Location archive;
NetworklDVDICD.
· Isolated channel playback.
· External DCR clock compatible.
· Network ready.
· Remote Diagnostics and Control enabled.
· Optional Annotation software.
FlUICtiontI/iq:
Call 800-834-7674 X 4525
HIS
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www.bladlgltal.com
ServIng Your RM:onIftCI
NMcIa 8Ince 1.
BIS Digital
Integrating Excellence ™
Quote
Page 1/3
Date Wednesday, August 23,2006
Quote Number Q-8001080-8.23.2006
Sales Consultant Jade Coldren
(954) 681-4516 / jade.co1dren@bisdigita1.com
Primary Contact Beth Eikenberry, City Clerk
150 N. Lake Shore Drive
Ocoee, FL 34761
(407) 905-3105/ (Fax)
beikenberry@ci.ocoee.fl.us (Emai1)
Billing Address City ofOcoee (FL) / A-1002316
150 N. Lake Shore Drive
Ocoee, FL 34761
Shipping Address Same
Users To Train 4
Wiring Required Unknown
Installation Notes BIS to provide SIT of 4 channel DCRxpress.
Item Code Qty Unit Price Total Price
DCRxpress - 4 Channel Digital Recording DCRxpress- I $5,495.00 $5,495.00
System 4
Stereo Headset w/Long Cord DACS-SHLC 4 $59.00 $236.00
BIS Digital 3 Position USB Footpedal BIS-FP 3 $95.00 $285.00
Service Agreement (12 Months-1st Year) NMNT -DCR 1 $1,153.00 $1,153.00
Setup, Installation and Training SIT 1 $900.00 $900.00
Sales Tax Rate 0%
Total (Excludin2 Sales Tax) $8,069.00
1350 NE 56th Street. Suite 300, Fort Lauderdale, Florida 33334-6142 Fax 877-858-5611
BIS Digital
Integrating Excellence TM
Quote
Page 2/3
Minimum Specifications for BIS Digital Recording PC Systems
4-8 Channel Audio and Video (Desktop/Rackmount)
11GB RAM
1 160 GB Hard Drive / 8 MB Cache / 7200 RPM
1 DVD/CD Writer
1 3.0 GHz Intel Pentium 4 / 800 MHz FSB (Not AMD)
2 Ethernet RJ-45 Network Interfaces
2 PCI 32-bit/32 MHz
1 AGP 8x or PCI-Express Video Display Interface for BIS Digital Video Display Adapter
3 USB 2.0 Ports
1 Windows XP Professional Operating System
1 Roxio Easy CD Creator 7
4-Channel Audio Only (Desktop/Rackmount)
1 512 MB RAM
1 120 GB Hard Drive / 8 MB Cache / 7200 RPM
1 DVD/CD Writer
1 2.8 GHz Intel Pentium 4 / 800 MHz FSB (Not AMD)
2 Ethernet RJ-45 Network Interfaces
1 PCI 32-bit/32 MHz
3 USB 2.0 Ports
1 Windows XP Professional Operating System
1 Roxio Easy CD Creator 7
2/4-Channel Audio Only (portable)
1 512 MB RAM
1 80 GB Hard Drive / 8 MB Cache / 7200 RPM
1 DVD/CD Writer
1 2.8 GHz Intel Pentium 4 / 800 MHz FSB (Not AMD)
1 PCMCIA Type II Interface
2 USB 2.0 Ports
1 Windows XP Professional Operating System
1 Roxio Easy CD Creator 7
AudioNideo File Server
11GB RAM
5 250 GB Hard Drives / 16 MB Cache / 7200 RPM / RAID 5
2 DVD/CD Writers
1 3.2 GHz Intel Pentium 4 / 800 MHz FSB (Not AMD)
2 Ethernet RJ-45 Network Interfaces
1 Tape Backup System
1 Windows XP Professional Operating System
1 Roxio Easy CD Creator 7
All specifications are subject to change without notice. All computers sourced from third parties must first be
approved by BIS Digital prior to purchase.
1350 NE 56th Street, Suite 300, Fort Lauderdale, Florida 33334-6142 Fax 877-858-5611
BIS Digital
Integrating Excellence TM
Quote
Page 3/3
Effective Period
Make Order To
Terms and Conditions
Tax Status
Terms
Deposit
Restocking Fee
Installation
Site Preparation
Training
Warranty Period
Warranty
This proposal is a firm offer for 30 days from quote date Wednesday, August 23,2006.
BIS Digital, Inc.
1350 NE 56th Street, Suite 300
Fort Lauderdale, FL 33334-6142
Phone 800-834-7674 x4510 / Fax 877-858-5611
Sales tax will be added to invoice unless Tax Exempt Form is on file with BIS Digital.
Net due on delivery (Receipt of goods at customer site).
50% due with order on orders over $15,000
20% restocking fee will be charged for all cancelled orders
BIS Digital will install all software on existing hardware or supplied hardware. BIS
Digital will provide complete testing of system once onsite and provide customer with
sign-off documents representing installation completion.
Customer to supply all conduit and cable pulls, unless otherwise agreed by both BIS and
customer in writing.
BIS Digital will provide full training of all system users per agreed training schedule.
90 days from installation on all new systems. [Warranty period not applicable on
upgrades due to coverage already in place on maintenance contracts]
Covers all BIS Digital supplied items with 24/7 Technical Support via 800 Hot Line.
This signature and Purchase Order number states acceptance to the above price, terms and
conditions, authorizing BIS Digital, Inc. to order, install and bill for the above equipment.
Accepted by:
Purchase Order:
Accounts Payable:
Signature
Date
Print
Title
Name
Phone
Email
Fax
1350 NE 56th Street, Suite 300, Fort Lauderdale, Florida 33334-6142 Fax 877-858-5611