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HomeMy WebLinkAboutItem #04 Approval of New Air Packs for the Fire DepartmentfIoricia AGENDA ITEM COVER SHEET Meeting Date: January 6, 2015 Item # Reviewed By: Contact Name: Tim Hoover, Interim Fire Chief Contact Number: 407 - 905 -3140 Department Director: Y City Manager: Subject: Approval for the Fire Department to purchase new Air Packs . Background Summary: The Ocoee Fire Department has been using Scott Air Packs for the last 11 years without any complaints or problems. These current Air Packs are reaching the end of their life cycle and new editions of NFPA 1981/1982 standards have made these packs obsolete. The Ocoee Fire Department is seeking the approval of the commission to move forward in the acquisition of new Scott X3 Air Packs to replace our current Scott Air Packs in an effort to upgrade to the current edition of NFPA standards and provide additional firefighter safety. Our neighboring fire departments, Winter Garden and Orange County, are also moving toward replacing their current Air Packs with the same Scott Air Pack, so by also making the change to these Air Packs will provide all three departments with uniformity in Air Pack operations and aid in training and /or emergency operations. Issue: The Scott Air Packs currently in use for the Ocoee Fire Department are over 11 years old and are quickly approaching the end of their life cycle. This, along with these air packs not meeting the latest NFPA 1981/1982 compliancy, has led to the need to purchase new replacement air packs. Recommendations Staff recommends the approval of the Commission to purchase the new Scott Air Packs as a single /preferred source for these packs and to waive the bidding requirements, in order to ensure the Ocoee Fire Department continues to meet the latest edition of NFPA standards and provide additional firefighter safety. It is also Staff recommendation to add this purchase to the combined City equipment lease purchase financing, to realize the interest rate savings, once the lease documents have been finalized. Attachments: Attached is a copy of the Scott X3 Air Pack submittal data, along with information pertaining to the 2013 edition of NFPA standards 1981/1982 for air pack compliance. Also attached is our pricing quotation and breakdown of the 4 -year financial impact. Financial Impact: Financial impact is based upon a 4 -year lease option. For fiscal year one (10/01/2014- 09/30/2015) the cost will be $46,714 with years 2, 3, and 4 being the same $46,714 impact for a 4 -year grand total of $186,856. Type of Item: (please mark with an "x') Public Hearing For Clerk's Dept Use: Ordinance First Reading Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda Commission Approval Discussion & Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by () N/A N/A N/A 2 Ocoee Fire Department Airpack Purchase Proposal 2014 Proposal Created by Curtis Love Why we need to purchase new airpacks • Current airpacks are 11 yrs. Old • The airpacks are not NFPA 1981 & 1982 2013 edition compliant. • Would cost more to upgrade than to purchase new packs • The need for better safety features • Newer airpacks are lighter and will reduce firefighter fatigue and injuries What does NFPA 1981 address? Requirements cover certification, labeling, design requirements, performance requirements, and test methods and apply to all open- circuit SCBA and combination SCBA /SARs used during fire fighting, rescue, hazardous materials, terrorist incidents, and similar operations where responders may encounter confined spaces, atmospheres that are unknown, atmospheres that are or could become Immediate Dangerous to Life and Health (IDLH), or atmospheres that are or could become oxygen deficient. What does NFPA 1982 address? Provisions cover design, performance, testing, and certification of PASS that monitor an emergency responder's motion and automatically emit an audible signal to summon aid in the event the user becomes incapacitated or needs assistance. In addition to addressing corrosion, heat, flame, impact, and vibration resistance specific topics include criteria for mode selection and motion sensing, radio system tests, and signal frequency tests. Why Scott Airpacks over other brands • We have 3, Scott certified service technicians that can perform testing, maintenance, and repairs. • We have computer and testing equipment for Scott airpacks. • We have a supply of parts for Scott airpacks • The current air bottles we have will work with the new airpacks. • Other departments around us use Scott airpacks, so training or an actual event such as RIT (Rapid Intervention Team) would be more beneficial. • We have used Scott airpacks for the last 11 yrs with no problems. • Scott Safety is the leading manufacturer of life safety products for firefighting. Scott X3 Ai rpack Advantages • NFPA 1981 and 1982, 2013 edition compliant. • New safety features • New AV -3000 mask have better thermal durability. (longer use in higher heat and flame loads) • New AV -3000 mask allows for better voice communication. • Scott X3 air -pak has a more streamline design, hiding hoses and wires which create less opportunity for snags. • Waist mounted pressure reducer takes stress off of the shoulders and allows for more range of motion. • Low air alarm has changed from 25% bottle pressure to 33% bottle pressure, giving the firefighter more time to evacuate the fire building before running out of air. • New universal PASS alert sound, per NFPA 1982 for all air packs regardless of manufacturer. ( all will sound the same ) • Available PAK Tracker Firefighter Locator System. ( Directs rescue teams to the location of the down personnel ) • Current service techs certifications will continue for the new packs • Computer and testing equipment already in- house. ( only have to purchase new software ) • Orange County Fire Rescue Department and Winter Garden Fire Rescue Department use Scott air packs and would allow for continuity of training. ( Having the same manufacturer of air packs ) 1 0 NFPA 2013 ED fl ArW tf A AAA ITION SCOTT PRODUCTS SCOTT AIR-PAK AND ACCESSORIES r� NFPA 1981 AND 1982, 2013 EDITION When the call comes in, there is one SCBA trusted more than any other by firefighters and emergency responders throughout the world. The Scott Safety Air -Pak is the most trusted, durable and easy -to -use SCBA in the fire service because only Scott Safety uses redundant safety features, has a low cost of ownership and is firefighter- designed and - tested. Plus, the Scott Safety Air -Pak SCBA is the only SCBA to meet the stringent requirements to be labeled "Made in the USA." It is no surprise that for over 80 years, hundreds of thousands of firefighters have relied on the Scott Air -Pak every day. Building on this tradition, Scott is pleased to introduce a new platform of products which meet the requirements established in the 2013 Edition of NFPA 1981 and 1982 Standards. 2013 EDITION NFPA 1981/1982 STANDARDS HIGHLIGHTS • Increased facepiece lens durability requirements through two additional tests to measure facepiece performance against high temperature, flame and radiant heat • New voice intelligibility requirements will eliminate the subjectivity of the testing and enhance overall intelligibility using new test protocols: • Speech Transmissibility Index (STI) for improved repeatability and reproducibility in the test results • Mechanical communication performance test protocol • Amplified communication performance test protocol • End -of- Service Time Indicator (EOSTI), or low air alarm, will move from 25% to 33% of the cylinder's operating pressure • All PASS devices will have a universal sound regardless of the manufacturer • NFPA committee worked with NIOSH to establish minimum performance and approval requirements for Emergency Breathing Support Systems, which were previously not approved for use AV -3000 HT FACEPIECE Driven to meet the rigorous requirements of the 2013 Edition NFPA 1981/1982 Standards, Scott Safety designed the AV -3000 HT facepiece, a platform enhancement to the Scott Safety Air -Pak, the highly durable, comfortable and most trusted SCBA in the industry. The facepiece is based on the industry - leading AV -3000 facepiece with SureSeal platform, and incorporates next - generation material technology to enhance user experience and meet these stringent NFPA 2013 Edition Standards, BUILDING ON TRUST The Scott Safety fire service - proven SureSeal technology is a reverse reflex sealing surface designed for enhanced fit and comfort. The U -shape of the reverse reflex seal maintains a continuous circumferential seal around the user's face, allowing the AV -3000 HT to flex with every move. • THERMAL DURABILITY The AV -3000 HT meets the facepiece requirements set forth in the 2013 Edition of the NFPA 1981 Standard for high heat and flame and radiant heat by utilizing new lens and bezel materials. These new materials provide enhanced thermal durability and enhanced wearer safety by ensuring the facepiece stays under positive pressure when exposed to the heat and flame loads measured under NFPA 2013. • MAXIMUM VOICE INTELLIGIBILITY In response to the voice intelligibility tests —one for mechanical communication and one for electronic, or amplified, communications — included in the 2013 Edition Standards, the AV -3000 HT: • Exceeds the mechanical measurement requirement with the redesigned location of the ducts, nosecup and voicemitter • Uses two voicemitters to provide a sphere of intelligibility to those around the respirator wearer, not just the individuals directly in front of the wearer • Enables right- or left -side mounting for Scott Safety EPIC 3 voice amplifiers, with a robust communications bracket attachment COMPATIBILITY Providing an upgrade path for current Air -Pak SCBA users, AV -3000 HT facepiece is approved on all 2002 and 2007 Edition Scott Safety Air -Pak Fifty, AP75, NxG2 and NxG7 respirators. Current 2002 and 2007 users can utilize the AV -3000 HT with either the EPIC or EPIC 3 voice amplification products, or with mechanical communications only. • ADDITIONAL BENEFITS • High - visibility inhalation valves for easy inspection and added safety • Designed for Top -Down Convertibility, the AV -3000 HT will allow for a single facepiece to be used for all NFPA /CBRN /NIOSH respiratory applications, reducing fit testing, training and inventory for lower total cost of ownership (approvals pending). Redesigned Ducts Open Bracket with robust attachment High - temperature Polycarbonate Lens and High - temperature Nylon Bezel High - visibility Inhalation Valves Dr Left -side rninatinnc Mniint AIR=PAK X3 The new Air -Pak X3 SCBA platform carries forward many of the features and designs of previous Air -Pak models, including the redundant safety features, ease of use and durability Scott Air -Pak users have grown to trust. The Air -Pak X3 was designed with additional emphasis on enhancements to comfort, hose and wire management, weight distribution, fire ground communications and serviceability. Hidden hoses and wires for a streamlined design "Check Console" Indicator when PASS Console requires attention Vibralert at 3S% of Remaining Cylinder Pressure Waist- Mounted Reducer available with either a CGA or Snap- Change Cylinder Connection Articulating Shoulder Strap New Console with Large Sweep Gauge and `External" HUD EPIC 3 COMMUNICATION SYSTEM A voice amplifier that exceeds the challenging NFPA 2013 requirements for Speech Transmission Index (STI), the EPIC 3 communication system delivers never - before -heard voice clarity to fireground communications. Answering the market request for communication and intelligibility improvements, Scott Safety introduces the EPIC 3 —the smartest, most durable and safest voice amplification communication system in the market. The EPIC 3 audible and visual operational indications make this system the safest in the market, earning STI scores above .65 and providing louder, clearer and more effective communication than other voice amplifiers in the market. The EPIC 3 best -in -class battery life, at over 50 hours, more than doubles that of the most popular models in the market. BEST -IN -CLASS FEATURES AND BENEFITS • Automatic Shutoff Amplifier reduces costs of battery replacement and improves equipment readiness • Intrinsically safe for use with commercially available alkaline and NiMH AAA batteries • Durable, rugged design is robust enough to withstand day -to -day rigors, even in the most extreme applications • Ribbed, textured surface establishes more secure handling even with wet - gloved hands • On /Off button with tactile surface and audible on /off tones make it easy to recognize activation with a gloved hand or in a noisy environment • Angled directional speaker projects an amplified voice in the direction the user is facing • Upgradeable to include radio interface and talk- around multi - channel functionality • NFPA- and NIOSH- approved (NFPA approvals 2002 and 2007 with 2013 approvals expected soon) The EPIC 3 family also includes an optional Bluetooth Radio Interface Voice Amp (RI) that allows a user to talk directly over the radio wirelessly with the Scott EPIC 3 console, and team -talk capability is also available, enabling clear, wireless communications between team members. RI and Talk Around communication functionality will be available in Winter 2013. On /Off Switch LED Indicator Amp Spea) (conne Bracket Battery Upgraded compartment Rl Speaker ACCOUNTABILITY �Ir PAK ALERT PASS DEVICE Scott Safety offers a suite of accountability products that begin with the Pak Alert PASS device. NFPA 1982, 2013 - compliant, the Pak Alert monitors and alerts for man -down situations. The 2013 Edition of NFPA 1982 requires a standardized sound for man -down situations, so users will notice a difference in the sounds emitted from the latest PASS devices. All Scott Safety Pak Alert PASS devices that are compliant with 2007 or 2013 Editions of NFPA 1982 may be upgraded to activate the Pak Tracker locator functionality. PAK TRACKER FIREFIGHTER LOCATOR SYSTEMS To complement the Pak Alert, Scott Safety offers Pak Tracker firefighter locator systems. With time - proven technology, the Pak Tracker will notify remote users of a man -down situation via the HHR (hand -held receiver). The HHR is also a directional receiver that assists with directing rescue teams to the down personnel. The Pak Tracker locator utilizes 2.4 GhZ radio transmissions to assist with indicating the best path to the down personnel. SEMS II SEMS II is the latest in SCBA telemetry from Scott Safety. The SEMS II includes all of the Pak Alert PASS and Pak Tracker locator features but also provides a redundant network to provide PASS and low air notifications to command, and sends evacuation requests to interior teams, reducing radio traffic during emergency conditions. The SEMS II utilizes a patented self - healing mesh network and the SEMS II is compatible with the entire Scott Safety accountability suite of products. A High Rise Repeater assists with extending the range of the mesh network as needed in high -rise or long- distance operations. Scott also has a Graphic User Interface (GUI) that may be viewed by command personnel to monitor personnel on the fire ground. Fisher Safety C� Fisher Safely Fire and Emergency Services PRICE QUOTATION (Good until December 31, 2014) DATE 5/29/14 FISHER SAFETY SALES REP Erik Sjoberg PAGE N0. 1 of 1 CUSTOMER NAME Ocoee Fire Department ATTENTION: Curtis Love ADDRESS PHONE CITY, STATE, ZIP CODE FAX ESTIMATED SHIPPING DATE(S) 30 Days QTY UOM PART NUMBER DESCRIPTION LIST PRICE Ocoee Price TOTAL AMOUNT 30 EA X3314021200202 2013 Compliant Scott Air Pack x3, 4.5 pressure, EZ Flo + Reg, Dual EBSS,Standard Belt, standard pass device $6,825.001 $4,231.00 $126,930.00 30 EA 804722 -01 4500 psi 45 Minute Scott Cylinder $1,370.00 $986.00 $29,580.00 10 EA 201215 -04 AV300HT Facepiece Right Comm Bracket - Small $376.00 $271.00 $2,710.00 30 EA 201215 -05 AV300HT Facepiece Right Comm Bracket - Medium $376.00 $271.00 $8,130.00 10 EA 201215 -06 AV300HT Facepiece Right Comm Bracket - Large $376.00 $271.00 $2,710.00 2 EA 201275 -0125 Epic 3 Voice Amps, pack of 25 $11,665.00 $8,398.00 $16,796.00 TOTAL $186,856.00 Notes: Scott X3 ADoroximant Price Breakdown over 4 -Years Year 1 (2014 -2015) $46,714 Year 2 (2015 -2016) $46,714 Year 3 (2016 -2017) $46,714 Year 4 (2017 -2018) $46,714 Total $186,856 • This is an estimate on the length and amounts for lease purchase. This could vary depending upon the City of Ocoee and the Financial Institute's agreement for city -wide combined lease.