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Home My WebLink About02-03-15 AgendaOCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida February 3, 2015 6:00 P.M. EXECUTIVE SESSION — IAFF CONTRACT 7:15 P.M. AGENDA REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS Proclamations — February 2015. (Mayor Vandergrift) ➢ Black History Month ➢ Crossing Guard Appreciation Week — February 6th — February 13 Presentation of Check to BASE Camp from the Ocoee Professional Fire Fighters Local 3623 — Fire Lt. James Kelley Presentation for 2014 Ocoee Tennis Players of the Year - Jack Vinson Presentation of Financial Report for Founders' Day Event and Awarding of Certificates to Founders' Day Event Volunteers. (Commissioner Johnson) C. COMMENTS FROM CITIZENS/PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL, MATTERS LISTED UNDER THE CONSI;N "T AGENDA ARE CONSIDERED TO I3E ROUTINE AND WILL BE ACTED UPON 13Y ONE MOTION. THERE WILL BE NO SF,PARATF, DISCUSSION OF 'THESE ITEMS UNLESS DISCUSSION IS DESIRED 13Y A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL 13E CONSIDERED SEPARATELY. 1. Approval of Minutes for the Regular Commission Meeting Held January 20, 2015. (City Clerk Eikenberry) 2. Approval of Reappointment to the Community Grant Review Board. (City Clerk Eikenberry) Members of the Community Grant Review Board serve two -year terms. Keith Carrington has a term expiring March 2015 and has stated his interest in being reappointed for another term ending March 2017. There are currently no applications on file of interested persons for this board. Regular Commission Meeting February 3, 2015 3. Approval of Reappointments to the Planning and Zoning Commission. (City Clerk Eikenberry) Three members have terms expiring February 2015, and only two wish to be reappointed. Jim Sills and Don Marcotte have stated their interest in being reappointed for another term; however, Glenda Dunn declined reappointment, hence leaving one vacant position on the board. There are currently no applications on file of interested persons for this board. 4. Approval to Increase the Project Budget in Order to Implement Needed Equipment Purchases and Installation Services to Upgrade the City Commission Chambers Broadcast System. (Support Services Director Butler) The City Commission established a capital construction project to rebuild and upgrade the audiovisual and broadcast equipment in the City Commission Chambers, Job No. 30611, at its October 7, 2014, regular meeting with a budget of $30,000. The related agenda item also included a price proposal from Infinity AV & Security for replacement of the podium electronics and the addition of large HDTV monitors on the side walls of the Commission Chambers for viewing by City Commissioners and others on the dais. Toward that objective, the city issued a purchase order for $17,721.00 to the company that was subsequently increased by $1,423.72 to cover the cost of revisions to microphone wiring. With $19,144.72 encumbered to Infinity AV & Security, funding of $10,855.28 remains in the project budget for the balance of the work, which is to put the broadcast booth into a sustainable condition. Staff seeks City Commission authority to allocate up to $15,000 from Account No. 001 - 516 -00 -5235 (Computer Equipment /Software) for Job No. 30611 (Audiovisual Equipment for City Commission Chambers) and to accept the January 21, 2015, price proposal from Enlighten Digital (Quote No. BRIQI 181) in the amount of $23,352.60. 5. Approval of Fuel Monitoring System Upgrade. (Public Works Director Krug) The existing fuel monitoring system utilized by the City has been in use for over ten (10) years. The system is a necessary accounting auditing tool for tracking fuel deliveries and usage by Departments at the Public Works Complex and City Fire Stations. Public Works has been satisfied with the current TRAK Engineering system, however it utilizes obsolete technology and can no longer be supported by the manufacturer, nor the new IP phone system being implemented City wide. Public Works investigated the options available to upgrade the monitoring system and determined other vendors offer similar updated technology. Other vendors have provided estimates for over $100,000.00 to install their new systems. TRAK estimates the cost to install a totally new system would be $64,788.97; however TRAK can provide the upgrade for $33,707.00, a substantial savings due to having their proprietary infrastructure already in place. Public Works is requesting the City Commission waive the bid process and award the fuel monitoring system upgrade to TRAK Engineering, manufacturer of our current system, in order maintain a continuity of service at a substantial savings to the City. G. FIRST READING OF ORDINANCE 6. First Reading of Ordinance for Amendment to Article 1, Chapter 153 of the City of Ocoee Code, Relating to Access Provisions to Gated Communities. (Second Reading and Public Hearing schedided for February 17, 2015, Regular Commission Meeting at 7:15 p.m. or soon ]hereafter). (Police Chief Brown) The City of Ocoee desires to ensure the safety of the citizens and provided the most expedient and effective response to emergencies and calls for service in gated communities. This ordinance change is proposed to ensure that new subdivisions and those with existing emergency vehicle access system shall have those systems updated, modified, or replaced in light of changes in technology, policy, or change in equipment used by the police department or fire department for gated subdivision entry. H. PUBLIC HEARINGS - None 21Page Regular Commission Meeting February 3, 2015 I. REGULAR AGENDA F J. STAFF ACTION ITEMS K. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. 3 1I1�igc