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HomeMy WebLinkAboutItem #01 Approval of Minutes for the Regular Commission Meeting Held January 20, 2015MINUTES January 20, 2015, at 7:15 P.M. REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Mayor Vandergrift called the regular session to order at 7:15 p.m. in the Commission Chambers of City Hall. Commissioner Keller gave the invocation, followed by the Pledge of Allegiance to the Flag, led by Commissioner Wilsen. City Clerk Eikenberry called roll and declared a quorum present. Roll Call: Commissioner Grogan, Commissioner Wilsen, Mayor Vandergrift, Commissioner Johnson, and Commissioner Keller. B. PRESENTATIONS AND PROCLAMATIONS Presentation Highlighting the 2014 Founders' Day Event. (Commissioner Johnson) Commissioner Johnson showed a video presentation of Founder's Day. Additionally, he and Michelle Berkstein, Marketer for Founder's Day, presented an electric guitar donated by Budweiser, signed by all the performers at Founder's Day, to two raffle winners. Christine, an Ocoee resident that was one of the winners was there to accept the guitar. Commissioner Johnson advised that the financial report and some certificates for volunteers will be on the next agenda. C. COMMENTS FROM CITIZENS/PUBLIC- none D. STAFF REPORTS AND AGENDA REVIEW Update on Neighborhood Wildfire Camera Project — Lt. Mike Bryant Lt. Bryant discussed how businesses or subdivisions would purchase their own security system which would link to the police department system and surveillance would now be immediately available. We had to get over some hurdles to get towers for the equipment, and we now have towers at Health Central and Orange County Services center. We have an infrastructure that will work now for the southern part of Ocoee. He has been meeting with HOAs to find who are interested. He noted he has discussed with the city manager that he would like to get cooperation from any structure in the city higher than 3 stories so that they can continue to expand the reach of the system. He explained that Sawmill and other HOAs on the north end may require a vertical tower installed. Commissioner Keller inquired as to the ability to use the internet. Lt. Bryant said it can be done but the playback clarity is not as good as the line of sight cameras that are placed on a tower. It would be a good option until a tower can be installed in the north end. Mayor Vandergrift inquired if the water tower is going to be used, to which Lt. Bryant explained that there have been negotiations however we do not currently have access to that tower. Other options for towers were discussed. Update on the License Plate Reader Camera — Lt. Steve McCosker Lt. McCosker said they are made up of two components; high speed camera (image of license plate) and uses FCIC/NCIC criminal data bases to check the hot list. The data base can be 6 -12 hours old, depending on when it was last updated. We can also upload our own data for the most updated information. When a hit is received, the information is translated Regular Commission Meeting January 20, 2015 and sent to the officer's car, with images of the vehicle and license plate. It is limited in that it only reads Florida License Plates and has 85% accuracy rate due to camera placement, specialty tags, and plate blocking. He showed the mounting options of the camera. He noted the cameras run approximately $7500 and it is recommended one camera per lane. The software box for the camera is an additional $5000. Cost for one intersection would be approximately $24,000. He said the speed trailers are another option, for a new set up with two cameras it would cost approximately $20,000. The third option is not recommended, which is the mobile camera that is installed in vehicles. He discussed other costs such as cell phone service, electricity connections, 16% maintenance fee. He is looking into options other than state roads for these cameras. There was discussion of the necessity of mobile cameras, location of still cameras, etc. Commissioner Grogan asked if the entry /exit streets of the city are the ideal location. Lt. McCosker answered affirmatively, noting that we could make a virtual geo fence around the city if that is what the commission desires. Mayor Vandergrift asked if staff can look into ticketing speeders as well. Lt McCosker said he will look into the legality of that in Florida. He also noted that since the Commission is interested, he will research it further and bring back more information. The commission asked the City Manager to research budget funds and /or grants for this project. E. COMMISSIONERS ANNOUNCEMENTS Commissioner Grogan - none Commissioner Wilsen — advised everyone that the new recycling bins have been distributed as well as handy refrigerator magnets to remind them of their recycling days. Keep recycling! Commissioner Johnson - none Commissioner Keller - none F. CONSENT AGENDA Commissioner Keller, seconded by Commissioner Wilsen moved to approve Consent Agenda Items 1, 2, and 3. Item 4 was pulled from consent agenda for separate consideration. 1. Approval of Minutes for the Tentative Budget and Fire Assessment Public Hearing Held September 8, 2014, and Regular Commission Meeting Held January 6, 2015. (City Clerk Eikenberry) Approved on Consent. Motion carried 5 -0. 2. Approval of Code Enforcement Agreements with Towns of Oakland and Windermere with 3% Adjustment to Cover the City of Ocoee's Costs, Plus an Added Overtime Clause. (Assistant Director of Support Services Gaines) The City of Ocoee is willing to continue to provide part -time Code Enforcement services to the Towns of Oakland and Windermere with a 3% increase to cover the City of Ocoee's increased costs. The City of Ocoee will continue to make available to the Towns of Oakland and Windermere one (1) of the City of Ocoee's Code Enforcement Officers to provide code enforcement services within the Town of Oakland for approximately eight (8) hours a week and the Town of Windermere for approximately eight (8) hours a week. It is anticipated that the Code Enforcement Officer will perform the services over two (2) 4 -hour segments on non - consecutive days in each Town; however, the schedule may change depending upon circumstances. If the Town of Oakland would like to use more than the weekly eight (8) hours per week, the Town will pay an overtime rate of 21Page Regular Commission Meeting January 20, 2015 $44.18 /hour. This is dependent upon the workload of the Code Enforcement Officer. The City of Ocoee is requesting to increase the hourly rate by 3% to keep up with the City's costs. This would raise the hourly rate from $28.59 to $29.45 for both agreements. The time and a half rate for overtime would be $44.18. Approved on Consent. Motion carried 5 -0. 3. Approval of Surplus of City Fire Department Pumper Unit 402F. (Public Works Director Krug) The approved City budget includes replacing Fire Department Unit 402F, a 2003 Pierce Enforcer Pumper truck with over 112,000 miles on the odometer. The proposal for the replacement Pumper incorporates the trade in of Pumper 402F and requires Commission action to declare said Pumper surplus in order to secure financing for the replacement truck. The proposal for the new 2015 Pierce Enforcer Pumper is based on a guaranteed minimum $30,000.00 trade in value on Pumper 402F. Pumper 402F will serve as the City's relief Pumper until delivery of the new unit. Public Works is requesting the Commission approve declaring Fire Pumper Unit 402F surplus for trade in on the new 2015 Pierce Enforcer Pumper incorporated in the current budget. Approved on Consent. Motion carried 5 -0. 4. Health Insurance Fund. (Human Resources Director Williford and Finance Director a) Approval of Emergency Funding for Health Insurance Fund. Unfortunately, as the City's employee population has aged so has the severity of medical conditions. During this past year the City has experienced several present or past employees with major medical conditions that have seriously strained the City's medical financial accounts. These major claims have resulted in an additional $400,000 impact to the health fund. Staff recommends the City Commission approve the action taken by the City Manager for the emergency funding of $125,000 from the General Fund to the Health Fund. Approval of this action will provide funding for the payment of insurance claims. These funds will be reimbursed to the General Fund with proceeds from an internal loan to the Health Fund. b) Approval of Additional Funding for Health Insurance Fund. Staff recommends the commission approve a loan to the health fund of $400,000 from the Road Impact fund. An emergency item on the agenda utilizes $125,000 of this amount for emergency action already taken by the City Manager. The transfer of funds should provide adequate funding for the remainder of the fiscal year if claims do not increase further. Repayment of this loan from the General Fund to the Road Impact Fund will be by a transfer at fiscal year -end if sufficient funds are available or inclusion in the budget for fiscal year 2016. This item was pulled from the Consent Agenda to be discussed and considered separately. Mayor Vandergrift asked for clarification on when bills are received and why there was no money in the fund to cover the bills. Human Resources Director Williford and City Manager Frank explained the billing process and that this year we got hit with some large claims early in the year that exceeded the premiums that have been collected. City Manager Frank said this is not a fund with money in it; we use the premiums to pay the claims. If the claims are lower over the next several months, the money can be paid back. City Manager Frank advised that historically we have saved $6,000,000+ dollars, so we are still way ahead. There was further discussion regarding the cost of funding the self- insurance each year. Mayor Vandergrift noted he would like to see better accounting of the fund in the future. Commissioner Keller, seconded by Commissioner Grogan, moved to approve (a) emergency funding of $125,000 to the Health Insurance Fund and (b) a loan to the Health Insurance Fund of $400,000 from the Road Impact fund. Motion carried 5 -0. G. PUBLIC HEARINGS 3 1I'age Regular Commission Meeting January 20, 2015 5. Kids Community College — Preliminary /Final Site Plan. (Advertised in the West Orange Times on Thursday, December 25, 2014.) (City Planner Rumer) The proposed Kids Community College Charter School is located in the Lake Olympia Square development. The parcel is located on the west end of the commercial plaza. Lake Olympia Square is a seven (7) lot commercial subdivision approved for construction in 1994 with Phase 2 being approved in 1996. The proposed Kids Community College Charter School received Special Exception approval on October 7, 2014. The proposed Kids Community College consists of a two story, 31,055± sq. ft. PreK -5th grade charter school. The campus will consist of a single school building with associated playground, basketball court, and a 100x200 activity field. The recreation fields will not be lighted. Stormwater retention will be located on the property. Access to the site will be provided via the right in /out located on Silver Star Road. The applicant is maintaining two (2) commercial out parcels along Silver Star Road. The subject site does not contain environmental areas such as wetlands or 100 year flood plain. Also, the site does not contain any of the Wekiva Study Area environmental indicators such as "A" soils, karst features or sensitive habitat. City Planner Rumer presented the Preliminary /Final Site Plan. Mayor Pro Tem Johnson opened the Public Hearing. There being no one wishing to speak, the Public Hearing was closed. Commissioner Keller asked about the truck access on the Clarke Road side. Mr. Rumer explained how there was sufficient room for the truck traffic from the pool store. Commissioner Wilsen asked about the water issue at the rear of the property. Mr. Rumer explained what steps were taken to prevent any water seepage that has been causing issues in the properties at the rear. Commissioner Grogan asked how many cars will stack inside the property. Brett Hedstrom, Engineer for the project, advised he does not have the number; however there was a traffic study done by Mike Frazier, Traffic Engineer, which showed there would be no issues with back up. Commissioner Keller said that he would like them to make sure they have plenty of room for the standing traffic that gets there early to pick up kids, and not just the moving traffic. Tim Kilpatrick, representing Kids Community College explained that kids are not allowed to leave the property without being accompanied by a parent. Commissioner Wilsen said her constituents have been very receptive to this Charter School coming to the community. Myla Hall, Director of Kids Community College, introduced the staff for the school that were in the audience and said they are excited to be coming to Ocoee. She said that anyone can go to their website at www.mykidscc.org for enrollment information; it is not limited to a specific school district. Commissioner Wilsen, seconded by Commissioner Johnson, moved to approve the Preliminary /Final Site Plan for Kids Community College. Motion carried 5 -0. H. REGULAR AGENDA None I. STAFF ACTION ITEMS None J. COMMENTS FROM COMMISSIONERS 41 11 e Regular Commission Meeting January 20, 2015 Commissioner Keller asked if Ocoee Middle School could use the Lakeshore Event Center on a Tuesday in May for a teacher recognition event. He acknowledged that they had discussed not giving away the center for no charge, but said he told them he would ask. After discussion, it was determined they would not like to start a precedent of that nature. Commissioner Johnson said he feels we should find out if they allowed us to use their facility every year for the Holiday Dinner at no charge; we may want to return the favor. Commissioner Johnson said we purchased the building on the corner of Kissimmee and McKey, and he thinks it is time to get an appraisal on the property beside it so that we have enough land to do the things we want. This is the old Battaglia Fruit Company, owned by the Phillips family. Also, that corner that we already own needs to be mowed. Commissioner Johnson, seconded by Commissioner Wilsen, made a motion to move forward with an appraisal on the property adjacent to the one we purchased at Kissimmee and McKey Street, cost not to exceed $5000, to be taken from the contingency fund. Motion carried 5 -0. Commissioner Johnson spoke about the passing of J. Lester Dabbs, former Mayor and Commissioner of the City of Ocoee. He discussed what a great educator and man he was and how dearly he will be missed by this community. Mayor Vandergrift directed staff to place the Lester Dabbs proclamation in City Hall lobby. Commissioner Wilsen reminded everyone that the deadline for the Community Grant Awards is January 31, 2015. There are two cycles per year, but applicants can only apply for one cycle per year. Commissioner Grogan stated he would like to add Lester name to the Memorial at the black cemetery since he worked so hard to make that happen. ADJOURNMENT Meeting adjourned at 8:37 p.m. APPROVED: Attest: City of Ocoee Beth Eikenberry, City Clerk S. Scott Vandergrift, Mayor 51Pagc