HomeMy WebLinkAboutPZ 06-12-1990 MINUTES OF THE PLANNING AND ZONING COMMISSION MEETING
HELD ON TUESDAY, JUNE 12, 1990
CALL TO ORDER: The meeting was called to order by Chairman Sims at 7:35 p.m.
PRESENT: Chairman Sims; Vice Chairman Linebarier; Planning and Zoning
Commission members Weeks, Bond, and Shiver; Alternate Commission
member Rhodus; Director of Planning Behrens and Deputy Clerk
Resnik. (City Manager Shapiro, Finance Supervisor Batts, City
Engineer /Utilities Director Shira, Buyer Swilley, and Public
Works Secretary Henry were in attendance for the Capital
Improvements Program item on the agenda.)
ABSENT: Planning and Zoning Commission members Swickerath and Switzer,
and Alternate Commission member Carroll.
CONSENT AGENDA
Planning and Zoning Commission Regular Meeting Minutes of May 8, 1990
Planning and Zoning Commission member Weeks moved to approve the May 8, 1990
Planning and Zoning Commission minutes, Commission member Bond seconded, and
approval was unanimous.
rr Spring Lake Subdivision - Final Engineering
Johio Bay Subdivision - Final Engineering
Director of Planning Behrens read the staff report on Spring Lake subdivision
and noted that all the issues had been satisfied. Alternate Commission member
Rhodus asked what the price range would be for the homes and Jerry Feinstein,
Developer, said that the lots without improvement costs figured into it would
sell for probably around $20,000 and that the improvement costs would probably
add another $8,000- $10,000 per lot. Mr. Feinstein said he would estimate the
homes selling in the neighborhood of $110,000- $120,000.
Director of Planning Behrens read the staff report on Johio Bay subdivision and
noted that there was a letter attached from the City's consulting engineer on
the project, Jeff Herr. Director of Planning Behrens said there was a problem
with the lift station. City Engineer /Utilities Director Shira said it was not
really a problem but that Richfield, Candlewood, and Johio Bay would all be
sharing the same lift station but that the lift station was originally built for
only Richfield and Candlewood. Engineer Shira said Johio Bay was a small
subdivision and that they would monitor the situation and that in the event it
was determined that it could not handle the third subdivision, a bond has been
posted which could be used for that purpose.
Chairman Sims asked for a vote on both Spring Lake and Johio Bay Final
Engineering plans. Vice Chairman Linebarier moved to approve the Final
Engineering Plan for Spring Lake subdivision and the Final Engineering Plan for
Johio Bay subdivision subject to the lift station conditions, Commission member
Bond seconded, and approval was unanimous.
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Planning and Zoning Commission Meeting
June 12, 1990
OTHER BUSINESS
Capital Improvements Program - Priority Rankings by Planning and Zoning
Commission
City Manager Shapiro said the Comprehensive Plan's Capital Improvements Program
(CIP) spans more years and will not be as detailed as this CIP, and that this
was a portion of the Comprehensive Plan's CIP. City Manager Shapiro explained
the priority rankings that the items could be given and indicated that a "0"
meant the item was already under contract and was therefore given the highest
priority, a "1" meant the item was needed and should be given a high priority,
a "2" meant that there was a need for the item but that the City probably could
not afford it at this time, and a "3" was an item that the department would like
to have but was not considered a necessity and therefore was not given a high
priority.
The first department reviewed was the City Clerk's. City Manager Shapiro
explained that this was a new department (the City Clerk has been considered part
of the Finance Department in the past). Manager Shapiro said the department
would be adding a deputy clerk and that he would eventually like to see all
meetings of all boards covered by the City Clerk's office. Commission member
Shiver moved to approve Page 2 of the CIP (City Clerk Department) as prioritized
110► by the City Manager, Commission member Weeks seconded, and approval was
unanimous.
City Manager Shapiro said Page 3 outlined General Government /Finance Department
projects and pointed out that the City was currently considering the Piggly
Wiggly building on Silver Star Road as a possible location for Project #2, the
additional City Hall building. He said the City was considering the options of
leasing the space or perhaps purchasing the entire shopping center. He said the
square footage of the Piggly Wiggly store was approximately 20,000 square feet
which is about four times the size of the current City Hall, and that the City
would need that much space considering the growth occurring.
City Manager Shapiro said staff first considered leasing the building and then
started looking at the possibility of buying the whole shopping center and
leasing out other space for other government offices once the current leases
expire. He said the other option would be to add on to the current City Hall
building. City Manager Shapiro said that there was an image concern with
building on the present site and that the citizens might look at it as the
bureaucrats building themselves a Taj Mahal but that if the City Hall were to
relocate to the Piggly Wiggly shopping center, it would improve the economic
conditions in that area significantly.
City Manager Shapiro said this was given the highest priority because there was
no more room to expand in the current City Hall and that the Public Works
Department was currently occupying space that the City wants for recreational
facilities. City Manager Shapiro said the Piggly Wiggly site has an area behind
the center that would be perfectly suited for the Public Works Department. He
also pointed out that the site includes the property currently occupied by the
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Planning and Zoning Commission Meeting
June 12, 1990
Oseola Bank and the gas station. City Manager Shapiro said there have been no
decisions made on anything at this time and that the initial price the owner is
asking for would necessitate some serious negotiating, but that if the City could
get the shopping center at a good price, it would be beneficial for both the City
and that neighborhood. City Manager Shapiro said the $2,250,000 includes the
costs associated with remodeling the building.
Planning and Zoning Commission member Bond asked City Manager Shapiro about
renting the other store locations to other governments and Manager Shapiro said
the leases on most of the building will expire in the next three to five years
and then the City could try to get other government agencies to establish offices
there. City Manager Shapiro said he did not believe the trailer park would
remain once the beltway was constructed since the property will be worth more
by using it for other purposes.
Chairman Sims asked City Manager Shapiro if the $2,250,000 was adequate to do
whatever the City needed to expand on its present site in the event the Piggly
Wiggly building did not become a reality and Manager Shapiro said it was
adequate. Vice Chairman Linebarier moved to approve the items on Page 3 of the
CIP as prioritized by the City Manager, Commission member Shiver seconded, and
Sow approval was unanimous.
City Manager Shapiro said Page 4 was another new department (Purchasing) that
was currently budgeted under the Finance Department. He said the current plan
was to put the Purchasing Department at the Public Works building in order to
create a space for warehousing. City Manager Shapiro said the idea was to
computerize the department and to buy in larger quantities in order to save the
City money.
Commission member Shiver asked why the copier was so inexpensive and City Manager
Shapiro explained that it was only a desk top copier since there would not be
all that much volume of copying but that it would save the Purchasing Department
and the Public Works Department from having to go to City Hall to make copies.
City Manager Shapiro said Page 5 was a continuation of this department and that
in the event the City purchased the Piggly Wiggly site, many of these items would
not be needed. Commission member Shiver moved to approve Page 4 of the CIP as
prioritized by the City Manager, Alternate Commission member Rhodus seconded,
and approval was unanimous. Commission member Bond moved to approve Pages 5 and
6 of the CIP (the remainder of the Purchasing Department items) as prioritized
by the City Manager, Vice Chairman Linebarier seconded, and approval was
unanimous.
City Manager Shapiro said the next items under consideration were for the
Planning Department. Commission member Shiver said he felt the desk top
publishing could be purchased for less money than was proposed. City Manager
Shapiro said the reason it may seem somewhat high is that the departments were
told to figure in inflation for those items that would not be purchased until
a later year. Vice Chairman Linebarier moved to approve the Planning
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Planning and Zoning Commission
June 12, 1990
Department's items as prioritized by the City Manager, Commission member Bond
seconded, and approval was unanimous.
Commission member Shiver asked City Manager Shapiro about Item #5 on Page 8 and
City Manager Shapiro said the software was needed in order to better maintain
the City's vehicles on a regular schedule. Commission member Shiver asked about
whether the City had a specific vehicle replacement schedule and City Manager
Shapiro said at the present time the City was replacing vehicles as it could
afford to do so and not by a set criteria such as the age of the vehicle or
number of miles on the vehicle. City Manager Shapiro did add however that patrol
officers had now been assigned a specific vehicle and that this would help in
that the officers would be more apt to keep the vehicle in good shape. City
Manager Shapiro said the City had also cut back the number of City vehicles
required by giving car allowances to certain employees rather than actual
vehicles.
Chairman Sims asked why Item #6 on Page 8 was given such a low priority and City
Manager Shapiro explained that the department would be getting a PC and printer
that was being transferred from another department. Commission member Bond moved
to approve the items on Pages 8 and 9 of the CIP as prioritized by the City
r Manager, Alternate Commission member Rhodus seconded, and approval was unanimous.
City Manager Shapiro explained that the Building Maintenance Department outlined
on Pages 10 -13 would not actually come into being until 1991 -92 because of the
necessity to cut items to balance the budget. He said that although the majority
of the items received a #1 priority rating, they had already been cut in the
process of balancing the budget. City Manager Shapiro said these items may be
looked at again at mid -year in the upcoming budget. Chairman Sims asked if they
needed to vote on these items considering they would not be part of this year's
budget and City Manager Shapiro said they should still give them priorities and
then they can see at mid -year if they can afford any of them. Commission member
Bond asked about getting restroom facilities for the Starke Lake boat ramp area.
City Manager Shapiro said the boaters could use the Community Center facilities
if it was available or the City could look into the possibility of obtaining boat
fees from the County to fund some restrooms. Commission member Bond said she
felt strongly about the need for restrooms since many families use the area for
boating or picnics. She asked whether the City could at least get portable
facilities and City Manager Shapiro said he would look into it. Commission
member Shiver moved to approve the Building Maintenance items (Pages 11 -13) as
prioritized by the City Manager, Alternate Commission member Rhodus seconded,
and approval was unanimous.
City Manager Shapiro said the important thing to consider with the Police
Department items was the method of funding and that many of the items would be
funded through impact fees. For example, he said, the six patrol cars for next
r year would be funded by impact fees as would the detectives' vehicles.
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Planning and Zoning Commission Meeting
June 12, 1990
City Manager Shapiro noted that Item #3 on Page 14 (motorcycles) had been changed
to a #2 priority due to funding levels and the costs associated with liability
insurance.
Commission member Shiver asked if the department would still need the radios
listed as Item #4 if the City was to get 800 megahertz radios. City Manager
Shapiro said they would not, but that they still needed to pay for the existing
radios.
Commission member Bond asked what a CAD system was (Item #8 on Page 14) and City
Manager Shapiro said it was a Computer Aided Dispatch system used for tracking,
reporting, and dispatching. He said it was given a #2 priority because the City
could not afford it this year but that he hoped within the next two years they
would be able to purchase it because most modern police departments are equipped
with them. Commission member Shiver said that there are lap top CAD systems that
may save the City some money and City Manager Shapiro said he would call
Commission member Shiver to get more information on that.
Commission member Shiver asked City Manager Shapiro to reconsider his priority
rating for Item #12 on Page 14 (Spell checker) and asked if this would be
available to the patrol officers. City Manager Shapiro said there was already
�rrw a spell check feature on the wordprocessing system and that was why it was not
given a high priority.
Vice Chairman Linebarier asked why the decible meter (Item #20 on Page 15) was
given a #2 priority and City Manager Shapiro explained that it was because this
equipment was not acceptable to the courts and therefore was not justified.
Chairman Sims questioned the amount for K -9 school (Item #21, Page 15) and City
Manager Shapiro explained that that amount also included a dog.
Commission member Shiver moved to approve the Police Department items on Pages
14 -18 as prioritized by the City Manager, Commission member Bond seconded, and
approval was unanimous.
City Manager Shapiro said a large amount of the Fire Department items would also
be funded by impact fees, especially the big ticket items such as additional
stations and fire engines.
Commission member Shiver asked why the City was not going to ALS (Advanced Life
Support) and City Manager Shapiro said it was because ALS would be coming to the
City (West Orange Hospital). Commission member Shiver also asked if the City
had considered PASS (Personal Alert Safety System), where an alarm is sounded
that is part of a firefighter's suit if that firefighter remains motionless for
a specific period of time. City Manager Shapiro said this is already part of
the City's firefighter suits.
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Planning and Zoning Commission Meeting
June 12, 1990
Commission member Shiver said he wanted to discuss some of the other items
further but that he would call Fire Chief Strosnider to discuss it with him
directly.
Vice Chairman Linebarier moved to approve the Fire Department items listed on
Pages 19 -23 as prioritized by the City Manager, Commission member Shiver
seconded, and approval was unanimous.
City Manager Shapiro asked if there were any questions on any of the items listed
under the Protective Inspections Department. There being no questions,
Commission member Shiver moved to approve the items as prioritized by the City
Manager, Vice Chairman Linebarier seconded, and approval was unanimous.
City Manager Shapiro explained that the Engineering Department item on Page 25
(City Wide Drainage Study) was a #1 priority, not a #2 priority, and that the
$170,000 would cover the rate study and a Master Drainage Plan. He said the
method of financing was also listed incorrectly and that it should read "F" for
other since it will be paid for through the customers through a monthly charge
of probably $3 or $4 (there are approximately 5000 customers). Commission member
Shiver moved to approve the #1 priority rating given by the City Manager,
Alternate Commission member Rhodus seconded, and the motion passed 5 -1 with
Chairman Sims, Vice Chairman Linebarier, Commission members Weeks and Shiver,
and Alternate member Rhodus voting in favor and Commission member Bond opposing.
City Manager Shapiro said he wanted the City to get out of the Cemetery business
but that he wanted to start putting aside money into a holding fund and to use
the interest from that account to ensure perpetual care of the cemetery.
Alternate Commission member Rhodus moved to approve the items as prioritized by
the City Manager, Commission member Bond seconded, and approval was unanimous.
City Manager Shapiro explained that the first four pages of P.P.T.D. Department
items dealt with street paving and that he intended to put $25,000- $30,000 a year
in the budget for paving existing streets and to do what they could with that
amount of money. City Manager Shapiro explained that the "F" method of funding
on Page 31 for the intersection /drainage /signalization items was either through
bonds or state funds.
City Manager Shapiro noted that Clark Road was listed on Page 32 and that it was
proposed at this time to be built as a four -lane road with closed drainage and
a 22 foot median. He said the $7 million figure includes construction costs as
well as costs associated with condemnation and attorney fees. City Manager
Shapiro said the plan was to build the road from Highway 50 to A.D. Mims Road
which is a distance of about 2.8 miles and then the developer of Prairie Lake
PUD would work with the City to continue the roadway to Clarcona -Ocoee Road and
that the entire distance from Highway 50 to Clarcona -Ocoee Road was about 4.1
miles. He explained that the bond issue would also be used to do some other
intersection improvements depending on how much money is left over and that some
'`.r
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Planning and Zoning Commission Meeting
June 12, 1990
of the #2 priorities may be able to be changed to #1 priorities if the money is
available. Commission member Weeks asked about the rumor he had heard that the
City would be changing the name of Clark Road to something else. City Manager
Shapiro said that was true but that it would not be considered at this point in
time.
R.P. Mohnacky, 1820 Prairie Lake Boulevard, asked what was involved in the road
repair for existing roadways and City Manager Shapiro said in some instances,
reconstruction was needed and in other cases, roads just need to be repaved.
Vice Chairman Linebarier moved to approve the items listed on Pages 27 -38 as
prioritized by the City Manager, Commission member Shiver seconded, and approval
was unanimous.
City Manager Shapiro asked if there were any questions on the Maintenance Garage
Department items listed on Pages 39 -41. He said that the department had become
much more efficient since being under the direction of Ray Brenner, Public Works
Director. It was also noted that Items #23 and #24 were required under state
law to be upgraded within a certain period and that was why they were given #1
priority for the year 1993 -94. Vice Chairman Linebarier moved to approve the
Maintenance Garage items on Pages 39 -41 as prioritized by the City Manager,
Niftw Commission member Bond seconded, and approval was unanimous.
City Manager Shapiro asked for any questions on the Recreation Department items.
He noted that Item #1 would be handled through private funding. He also pointed
out that the recreational impact fees would soon start to build up and allow the
City to put in some facilities at the various parks. City Manager Shapiro said
the money for Item #2 (Renovation /Expansion of the Youth Center) was to be used
to put in air conditioning and to build offices for the Recreation Department.
He also noted that the money allotted for Item #6 included the cost of some of
the land, for a field complex, and for a concession stand.
City Manager Shapiro explained that Item #13 was given a #2 priority because a
significant amount of the monies ($16,000) would need to come from private
contributions and that he felt the work could be done in -house for that amount
of money.
Commission member Bond asked about the renovation of the boat dock on Starke Lake
and felt this should be given a #1 priority. City Manager Shapiro explained that
the funding method outlined as "E" was for state grant monies or that possibly
something could be worked out to get money from boat registration funds but that
until the City found out that there was adequate funding from either of these
areas, he could not give it a #1 priority. Commission member Bond also asked
why restrooms were given a #1 priority at Vignetti Park yet there were none
listed for the Starke Lake boat launch area. City Manager Shapiro said he felt
that there was not as great a need for the facilities at the boat ramp and that
there were not as many citizens in Ocoee who owned boats as there were with
children who used the general park areas around the City.
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Planning and Zoning Commission Meeting
June 12, 1990
Vice Chairman Linebarier moved to approve the Recreation Department items on
Pages 42 and 43 as prioritized by the City Manager and Commission member Shiver
seconded. The motion passed in favor by a vote of 5 -1 with Commission member
Bond opposing because of the lack of restroom facilities at Starke Lake.
The Utilities Administration Department items on Page 44 and the Water Department
items on Pages 45 -48 were voted on in a single motion. It was explained that
the items marked as "1/2" were because it was an item to be cost shared with the
Wastewater Department. Chairman Sims asked why impact fees were not listed as
a method of funding. City Manager Shapiro said it was a general revenue bond
and that entailed pledging all revenues of which impact fees are a portion of
those revenues. Commission member Bond moved to approve the items as prioritized
by the City Manager, Vice Chairman Linebarier seconded, and approval was
unanimous.
City Manager Shapiro asked if there were any questions regarding the Sanitation
Department items. There being no questions, Commission member Shiver moved to
approve the items listed on Pages 49 -51 as prioritized by the City Manager,
Commission member Bond seconded, and approval was unanimous.
City Manager Shapiro explained that many of the items listed on Pages 52 -56 were
the same as listed earlier under the Water Department since they were sharing
a lot of the same equipment. Vice Chairman Linebarier moved to approve the items
for the Wastewater Department as prioritized by the City Manager, Alternate
Commission member Rhodus seconded, and approval was unanimous.
OLD BUSINESS
Whitehill Subdivision - Preliminary Engineering
Director of Planning Behrens said that this plan was brought back before the
Planning and Zoning Commission because there were many questions raised at the
May meeting that could not be answered since the developer was not in attendance.
Director Behrens said the City Commission had also tabled its hearing until it
received a recommendation from the Planning and Zoning Commission.
Ed Mizo, Project Engineer, said the acceleration and deceleration lanes will be
built to DOT standards and that the details will be on the Final Engineering
Plans. City Engineer /Utilities Director Shira said the City currently had no
details on Clark Road but that the developer would be responsible for turn lanes
and median cuts, etc. and that these should be finalized by the time Final
Engineering Plans are ready.
Ed Mizo explained that the development was being phased and that the first phase
included 57 lots that would be accessed from White Road. It being a County road,
Orange County will approve the acceleration and deceleration lanes on White Road.
Mr. Mizo said Final Engineering Plans would handle a lot of the Clark Road issues
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Planning and Zoning Commission Meeting
June 12, 1990
but that they did not have any information to go on for this set of plans. City
Engineer Shira said by the time of Final Engineering for this project, the City
will have plans on Clark Road.
Vice Chairman Linebarier asked if the entrance to the subdivision on White Road
had two lanes going out so that cars wanting to turn right out of the subdivision
will not have to wait for cars turning left onto White Road. It was decided that
some of the median in the entrance would be taken out in order to leave room for
a turn lane out. City Engineer Shira concurred that it was a good idea and Mr.
Mizo agreed to incorporate this on the Final Engineering Plans.
Alternate Commission member Rhodus asked if there would be a median cut on Clark
Road to allow access to the subdivision for cars heading south on Clark Road and
Director of Planning Behrens said there would be and that it was only fair to
allow this developer access from Clark Road to the subdivision since the City
had given access to all other developers along Clark Road.
Commission member Shiver asked about the sidewalk along White Road and pointed
out the fact that it would not connect to anything. Director of Planning Behrens
said it may only be pieces of the sidewalk at first, but that the City wanted
to require the developers to do their part and then the City could always go back
at a later date and fill in where needed.
Commission member Shiver moved to recommend approval of the Whitehill subdivision
Preliminary Engineering Plan subject to the phasing of the project being such
that Phase One only had a paved access from White Road and that no connection
would be made to Clark Road until it is paved, Vice Chairman Linebarier seconded,
and approval was given 5 -1 with Chairman Sims abstaining from the vote because
of a conflict of interest.
ADJOURNMENT: 10 p.m.
AIRMAN SI S
ATTEST:
(JEPUTY CLERK RESNIK