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HomeMy WebLinkAbout12-09-14 MINUTES OF THE PLANNING AND ZONING COMMISSION ACTING AS THE LOCAL PLANNING AGENCY MEETING HELD TUESDAY, DECEMBER 9, 2014 CALL TO ORDER Chairman Campbell called the meeting to order at 7:01 p.m. Following a moment of silent meditation and the Pledge of Allegiance to the Flag, a quorum was declared present. PRESENT: Chairman Campbell, Vice - Chairman McKey, Members de la Portilla, Keethler, Marcotte, and West. Also present were City Planner Rumer, Assistant City Attorney Drage and Recording Clerk Turner. ABSENT: Member(s): Dillard (A /E), Dunn (A /E), and Sills (A /U). CONSENT AGENDA Minutes of the Planning and Zoning Commission Meeting held on Tuesday, October 14, 2014. Member de la Portilla, seconded by Member West moved to accept the minutes of the October 14, 2014, Planning and Zoning Commission meeting. Motion carried unanimously. OLD BUSINESS - none NEW BUSINESS Kids Community College — Preliminary /Final Site Plan City Planner Rumer gave a brief presentation with exhibits on the proposed project. The subject property is located west of the intersection of East Silver Star Road and Clarke Road. The proposed Kids Community College Charter School is located in the Lake Olympia Square development. The parcel is located on the west end of the commercial plaza. The proposed Kids Community College Charter School received Special Exception approval on October 7, 2014; the zoning for the site is C -2 (Community Commercial). The proposed Kids Community College consists of a two story, 31,055 +/- square foot PreK -s grade charter school, with a maximum allotment of 350 students. The campus will consist of a single school building with associated playground, basketball court, and a 100x200 activity field. The recreation fields will not be lighted. Stormwater retention will be located on the west side of the property. The wall along Olympus Drive will be extended to the north. Access to the site will be provided via the right in /out located on Silver Star Road, and from Clarke Road through the commercial strip center; there is not an access from Olympus Drive. The applicant is maintaining two commercial out parcels along Silver Star Road. Planning and Zoning Commission Meeting December 9, 2014 As the school is on a tight timeline, the City has allowed the project to be presented to the Planning and Zoning Commission prior to the plan being 90 %. The remaining comments are: • The ponds are currently 4 -1, and are required to be fenced. The developer is deciding whether to keep the ponds 4 -1, or create a 5 -1 slope and then allow the commercial parcel to change the configuration at a later time. • The City is working with the developer on the fence and the drainage aspect. Discussion Member Marcotte inquired if there is a pedestrian access to the school from Olympus Drive. Mr. Rumer explained that a pedestrian access has not been proposed. Member Keethler inquired if the increase in traffic will be manageable. Mr. Rumer explained the traffic analysis only indicated a concern with the amount of left turns into the project site at the school's release hour; however, the turn lane can handle some stacking of cars. The analysis did not show any negative effects or unsafe conditions. Vice - Chairman McKey opined the only way to exit the site is to turn right. Mr. Rumer explained that initially there was an ingress /egress through Olympus Drive, but is now closed via an Easement Agreement and also by plat. Vice - Chairman McKey inquired the restrictions in the Land Development Code (LDC) relating to alcohol sales. Mr. Rumer explained the alcohol separation only applies to stand alone bars, restaurants do not fall into that category. Vice- Chairman McKey inquired regarding the drainage system in the Lake Olympia Club Subdivision. Mr. Rumer stated he is unaware of any corrective measure the City is taking to address the issue. Further discussion ensued regarding the drainage issues in the area. Mr. Rumer did indicate the City is looking into different aspects. Vice - Chairman McKey inquired regarding drainage for the dumpster area. Mr. Rumer stated he would look into the issue. Vice - Chairman McKey inquired regarding the retention area. Mr. Rumer requested the project's engineer to address the question. The public hearing was opened. Jason Kendall, with Brad Design & Engineering, Inc., gave a brief explanation of the proposed project. Brett Hedstrom, project engineer with Brad Design & Engineering, Inc., reported that the retention pond will be relocated to the west side of the site. The firm conducted an extensive analysis on how the infiltration may affect the parcels to the south. The analysis showed that the infiltration does not have any additional influence to the properties to the south. The project proposes to directly connect to the inlet by Olympus Drive. 2 Planning and Zoning Commission Meeting December 9, 2014 Vice - Chairman Mckey inquired regarding the location of drainage of the dumpster. Mr. Hedstrom explained the dumpster currently drains into the existing pond; however, feels it will not be an issue to separate the drain and redirect the flow into the project's pond. Resident John Finger, 1513 Acropolis Circle, inquired if the subdivision sign easement for Olympia Club is still standing. Mr. Rumer answered in the affirmative. Mr. Finger inquired the distance of the proposed fence from the sidewalk. Mr. Ruiner stated approximately 10 -12 feet. The public hearing was closed, Vice - Chairman McKey, seconded by Member Keethler, moved that the Planning and Zoning Commission recommend to the Ocoee City Commission approval of the Preliminar /Final Site Plan for Kids Community College Charter School as it complies with the approved Special Exception, subject to resolving the remaining staff comments before the Cit Commission meetin.. Motion carried unanimous/ Ins • ired Livin • Assisted Livin • Facilit & Memor Care — Preliminar Site Plan City Planner Rumer gave a brief presentation with exhibits on the proposed project. The subject property is approximately 8.76 acres in size located on the east side of Tomyn Boulevard approximately 255 feet south of Patriots Point Drive. The subject site is undeveloped with a variety of trees, wetlands and 100 -year floodplain areas. The site was originally approved for Chateau Reserve, a 22 lot single family subdivision. The Future Land Use designation is "Low Density Residential" which allows up to four dwelling units per acre. The Preliminary Site Plan will consist of a three -story 102,729 square feet 150 beds Memory Care /Assisted Living Facility. The memory care will consist of a single -story with the assisted living being located in a three story portion. The facility will have two access points on Tomyn Boulevard. An eight foot sidewalk will be installed along Tomyn Boulevard. A proposed trail will connect to the existing trail. There will be a 15 foot landscape buffer with landscaping above the code requirements along the entire frontage of Tomyn Boulevard. Water and wastewater, reclaimed water (when available), solid waste, police and fire protection will all be provided by the City of Ocoee. Consistent with City policy, the wetlands /flood zones and associated upland buffers will not be developed and will be dedicated to the City. The Applicant has not requested any waivers from the Land Development Code for this project. Planning and Zoning Commission Meeting December 9, 2014 Discussion Chairman Campbell stated that an e -mail [available upon request from the City Clerk's Office] regarding consideration to ensure proper drainage on the proposed site was received by the commission. Mr. Rumer explained there is a creek that runs between the proposed project site and the Wesmere Subdivision. The amount of impervious is less than the previously approved Chateau Reserve. The proposed project site is in its preliminary phase, and will be developed with more rigid drainage requirements than the Wesmere Subdivision. The plan is to move the water to the south, and the City and applicant will address any issues. Member Keethler inquired the visual affect the project will have on the area. Mr. Rumer explained the project's tallest building will meet the LDC's maximum height requirement of 35 feet. The properties are heavily divided by trees; therefore, only the roof line will be visible to the surrounding residents. Vice- Chairman McKey inquired if there will be a buffer or berm between the projects. Mr. Rumer explained that there will not be a berm; however, the wetlands will serve as a buffer. Vice - Chairman McKey inquired the distance of the building to the property line. Mr. Rumer responded, "57 feet." Vice - Chairman McKey inquired if the proposed mulch trail will meet the Americans with Disabilities Act (ADA) requirements. Mr. Rumer explained the trail is not subject to ADA requirements as it is a private trail. Vice - Chairman McKey inquired if the proposed trail would lead via crosswalk to the Brookestone Subdivision. Discussion ensued regarding the crosswalk and the vice - chairman requested staff research the implementation of a crosswalk that connects to that area. Vice - Chairman McKey inquired if the project would retain most of the trees. Mr. Rumer stated the next step of the process will better address the removal of the trees; however, many trees will be retained. Member West inquired the direction of the water -flow of the creek between the properties. A member of the audience responded the water flows south. The public hearing was opened. The applicant's representative, Civil Engineer Jean Abi -Aoun with Florida Engineering Group, addressed the commission's questions and concerns: ® The adjacent properties will abut the one -story aspect of the project. ® The wetlands and trees provide a buffer between the properties. ® The landscaping for the facility will surpass the standard landscaping for projects. • The developer will preserve as many trees as possible on the east side of the property. 4 Planning and Zoning Commission Meeting December 9, 2014 • The R -1AA Zoning allows for 51 percent impervious; however, the project proposes only 35% impervious. ® The project will push the outflow of water to the southeast corner, which will alleviate drainage concerns. • The trail is private and does not fall under the ADA requirements. Member Keethler inquired if the property would be fenced. Mr. Abi -Aoun stated there will not be a fence around the entire property, but the internal courtyard will be fenced. Member Keethler expressed his concern with the property not being fenced; the member fears the residents may wander out into the road. Mr. Abi -Aoun stated there are security features for the memory care facility; however, the entire compound is not fenced. The member again shared his concern with the proximity of the property to the road. Mr. Abi- Aoun explained that his firm has designed many facilities and they too are not fenced. Member de la Portilla inquired if the applicant had other facilities in the area. Cliff Davis, Senior Care Living representative explained there are currently six facilities under construction, with the Melbourne facility being the closest. The following residents voiced their concerns and questions regarding the Inspired Living Assisted Living Facility & Memory Care project: • Bill and Tracey Ferrara, 962 Patriots Point Drive • Gerald Gaestel, 2214 Blackjack Oak Street • Bill Berg, 2165 Blackjack Oat Street Some of the shared concerns and requests from the residents included: • The close proximity of the proposed project to the Brookestone Subdivision. A request was made to extend the existing brick wall from the Brookestone Subdivision to cap off the north end of the property. • The close proximity of the proposed trail to the pool of a resident. • The impact the proposed project may have on the drainage issues for local residents. • The installation of a traffic light to alleviate traffic during peak hours. O Residents requested an increased buffer between the properties to maintain privacy. • To ensure the creek remains a viable way to carry out storm water. • The proximity of the proposed project's pool to the home of the residents. • Encroachment of the project onto the wetlands. 5 Planning and Zoning Commission Meeting December 9, 2014 Mr. Rumer explained that a traffic light is not warranted as the project has a low use and is not near capacity; the facility does not have a peak time. Member Keethler inquired if there is a soil issue causing the drainage issues. Mr. Rumer stated he was unaware of the issue until today, but believes the soil may be similar to that in the Westyn Bay Subdivision. Board discussion ensued regarding the drainage issues in the area and the elevation of the properties. Civil Engineer Jean Abi -Aoun addressed the concerns and suggestions by offering the information below. • The wetlands only occupy approximately 3/10 of an acre on the northeast corner of their property. They will only develop the uplands. • The project will improve the drainage as it will push the water south. • The applicant does not intend to extend the brick wall of the Brookstone Subdivision. • The properties are divided by natural vegetation, and the applicant also intends to provide a buffer. Chairman Campbell requested Mr. Abi -Aoun address the issue with the facility's pool. Mr. Abi -Aoun explained the distance from the deck of the pool to the property line is approximately 15 feet. Chairman Campbell requested the applicant look into relocating the pool. Mr. Abi -Aoun stated they can look at a different design options. Member de la Portilla inquired if the pool is screened. Mr. Abi -Aoun responded, "No ". The member recommended screening the pool for safety reasons. Member de la Portilla inquired the height of the trees dividing the properties. Mr. Abi -Aoun stated the trees are approximately 40 -50 feet tall. He continued by saying local residents may only be able to see the structure's roof line. Member Keethler inquired if the intent is to clear the foliage up to the property line and then landscape. Mr. Abi -Aoun responded, "Yes, with the exception of the wetlands ". The public hearing was closed. Member West, seconded by Vice - Chairman McKey, moved that the Planning and Zoning Commission recommend to the Ocoee City Commission approval of the Preliminary Large -Scale Site Plan for Inspired Living Assisted Living Facility & Memory Care. Member Marcotte requested clarification of the City's Code as it relates to the maximum height of a structure. Mr. Rumer stated the maximum height of a structure is 35 feet; 6 Planning and Zoning Commission Meeting December 9, 2014 however, the LDC defines the maximum height of a building as the middle point between the peak of the roof and the eave, and allows for appurtenances to extend above that. After discussion: The motion carried unanimously. MISCELLANEOUS Project Status Report City Planner Rumer informed the Board of the possibility of a second meeting in January for a proposed charter school looking to purchase City land. Mr. Rumer shared that per MetroPlan, the City of Ocoee has the greatest population growth out of all local counties. Mr. Rumer reported that a quasi -urban apartment application for Target Area 2 is currently under review, and that the City is anticipating a large amount of residential growth. Also, Pulte Homes purchased the WestynBay Commercial PUD lots. Member West inquired regarding the contract with Mattamy Homes for the Crown Point Property. Assistant City Attorney Drage stated to her knowledge, a contract has not been received by the City. Vice - Chairman McKey inquired regarding the status of the property behind the Hammocks Subdivision. Mr. Rumer explained that the preliminary test on the school concurrency capacity failed for the middle school. Chairman Campbell wished everyone a Happy Holiday Season! ADJOURNMENT The meeting adjourned at 8:23 p.m. ATTEST: APP::• D: / I ✓c A71,._ _ , d , ana Turner, Recording Clerk • ey Campbell, Chairman