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Home My WebLink About04-07-15 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee,Florida April 7,2015 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS Proclamations—April 2015. (Mayor Vandergrift) ➢ National Child Abuse and Neglect Prevention Month ➢ Arbor Day—April 16,2015 C. COMMENTS FROM CITIZENS/PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes for the Regular Commission Meeting Held March 17, 2015. (City Clerk Eikenberry) 2. New Appointment to the Citizen Advisory Council for Ocoee Fire Department. (City Clerk Eikenberry) Members of the Citizen Advisory Council for Ocoee Fire Department serve three-year terms. The Resolution creating the Board allows no more than fifteen (15) members. The board currently has seven (7) members. One application has been received to serve on the Board from Robert Carter; therefore, staff recommends the City Commission consider appointing Robert Carter to the Citizen Advisory Council for Ocoee Fire Department with a term ending November 1,2018. 3. Approval of Agreement with Orange County Property Appraiser for Administration of the Non-Ad Valorem Assessments. (City Clerk Eikenberry) This annual agreement between the City and the Orange County Property Appraiser details the terms for the administration of the City of Ocoee non-ad valorem assessment fees and delivery to the Orange County Tax Collector for inclusion on the tax bills mailed out to property owners in November. Orange County began giving the option of a flat-fee based administration fee, as opposed to a percentage, which staff determined would be less costly. Assistant City Attorney Crosby-Collier has requested that going forward the City would like to have them consider an automatic renewal agreement. The fees for the 2014-15 year have been paid,however the agreement needs to be signed. 4. Approval to Utilize Fausnight Stripe & Line, Inc. for Road Striping. (Public Works Director Krug) The Streets Division Capital Outlay budget for Fiscal Year 2014/2015 includes road striping for roads that will not require resurfacing in the near future and the existing striping has faded significantly. The City has researched pricing and found Fausnight Stripe & Line, Inc., provides the lowest pricing available through the Seminole County Contract IFB-601738-13/GMG, Term Contract for Roadway Markings and Striping. The roads to be striped are; Maguire Road from the southern City limit north Regular City Commission April 7,2015 to Franklin, Ingram Road, Blackwood Ave from Old winter Garden Rd. to Montgomery Ave. and stop bars in Admirals Point. Fausnight Stripe & Line, Inc., has satisfactorily performed striping work for the City on previous projects. Public Works recommends awarding a purchase order to Fausnight Stripe & Line, Inc. in the amount of $134,666.97 for the striping based on pricing from the Seminole County Contract IFB-601738- 13/GMG,Term Contract for Roadway Markings and Striping. 5. Approval of Vehicle Purchase for Fire Chief. (Public Works Director Krug) The new City Fire Chief has opted to utilize a City provided response vehicle over a vehicle stipend. The previous Chief had elected the stipend option,thus there is not a vehicle for the new Chief's use in his position. The Fire Department budget incorporated four(4)Capital Outlay lease payments for the replacement Pumper Truck, Brush Truck and new Cab/Chassis for an Ambulance. Due to a delayed release of the new Florida Sheriff's Association Bid (FSAB), and subsequently delayed quotes from vendors, the City will only be making two (2) lease payments on the Fire Department vehicles in this budget year. The reduced number of lease payments provides sufficient remaining funds to outright purchase the Fire Chief's vehicle. Public Works was able to locate an untitled 2015 Chevy Tahoe Special Service 4WD vehicle that had been ordered, yet not accepted, by a municipality due to budget cuts. Public Works recommends approval to purchase the 2015 Chevy Tahoe Special Service 4WD vehicle at $32,255.50 from the Florida Sheriffs Association annual contract based on the 2014/2015 published pricing. 6. Award of B15-04 Effluent Transfer Pumps #2 and #3 Replacement Project. (Purchasing Agent Tolbert) In conformance with the policies and procedures of the City of Ocoee(City), bids were solicited from qualified contractors to perform the Effluent Transfer Pumps#2 and#3 Replacement Project(Project). The City of Ocoee's wastewater treatment plant utilizes four reclaimed water transfer pumps to transfer treated wastewater effluent from the wastewater treatment process to ground storage tanks for storage and distribution as irrigation to the public. Effluent Transfer pumps#2 and #3 are the original transfer pumps installed with the WWTP Phase 2 Upgrades and have reached their useful efficient lifespan. The bid was publicly advertised on March 1, 2015, and opened on March 17, 2015. A pre-bid conference/site visit was held on March 10, 2015. The City received seven (7) bids for this project, ranging from $65,327.00 to $95,500.00. The Utilities and Finance Departments reviewed the bids and all were considered responsive. Staff recommends awarding the bid to L7 Construction Inc. as the most responsive and responsible bidder, per recommendation from Charles Smith, P.E., Utilities Director. L7 Construction is currently performing the Lift Station #10 Replacement project for the City. G. SECOND READING OF ORDINANCES—PUBLIC HEARINGS 7. Second Reading of Ordinance — Change in Chapter 75, False Alarm Response Fees. (Advertised in the Orlando Sentinel on Sunday, March 22, 2015). (Police Chief Brown) Chapter 75 of the City Code provides procedures and fines/fees for City Police and Fire Department responses to false alarms or the activation of an alarm system due to reasons including,but not limited to, mechanical failure, malfunction, improper maintenance, or other negligent or intentional acts. Responding to a false alarm is a poor use of resources, resulting in unnecessary costs to the City and presenting a risk to public safety due to the unnecessary diversion of critical public safety resources. For this reason,staff believes the ordinance should be updated and clarified. Currently, enforcement of alleged false alarm violations are heard by the City's Code Enforcement Board. However,under the proposed changes, alleged violations will be heard by the City's Violations Hearing Board. Additionally, the proposed changes include establishing a flat fine of $100.00 for fourth and any subsequent violations occurring in a six month period. 8. Second Reading of Code of Ordinances Amendment — Road Impact Fee Reduction. (Advertised in the Orlando Sentinel on Sunday, March 8, 2015, and West Orange Times on Thursday, March 26, 2015). (City Planner Rumer) The road impact fee ordinance was adopted in 1989, and then amended in its entirety in 1999 and 2005. The ordinance update in 2005 increased the impact fees by as much as 113%. The City 2jPage Regular City Commission April 7, 2015 Commission requested a study of the City's transportation impact fees back in 2013 which was provided by CDM Smith consultants. This ordinance is a result of an update to the City of Ocoee Road Impact Fee. The update retains the standard methodology that was used in previous impact fee calculations but applies updated trip generation characteristics,trip lengths, and roadway improvement cost and credits. The update includes new data sources such as the 9th Edition ITE Trip Generation Report from 2012 and The Orlando Urban Area Transportation Study (OUATS) study released in October 2014. Based on the updated calculation to Cost per Vehicle Mile of Travel, Motor Fuel Tax Rebate, County 6 Cent Gas Tax credits, and trip lengths; this ordinance decreases most impact fees by roughly 25%with a few land uses receiving less of a decrease due to the expansion of the City's limits. This ordinance does not provide amendments to the other impact fees and capital charges. Police,Fire, and Recreation impact fees will go back to their full rates as of April 30, 2015. Water and Sewer Capital charges are adjusted yearly by the CCI index. H. PUBLIC HEARINGS 9. McCormick Reserve PUD — Preliminary/Final Subdivision Plan. (Advertised in the West Orange Times on Thursday, March 26, 2015). (Principal Planner Fabre) The McCormick Reserve Preliminary/Final Subdivision Plan is a residential subdivision that proposes a total of 134 single-family residential lots with a resulting density of 2.97 units per acre. The residential streets (50' wide) are planned to be designated as public right-of-ways. The residential lots will be approximately(105)50 feet by 120 feet and(29)60 feet by 120 feet. The PUD has a minimum living area set at 1,500 square feet. The development is proposed to be constructed in two(2)phases. The Preliminary/Final Subdivision Plan is consistent with the approved McCormick Reserve PUD. Potable water and sewer services will be provided by Orange County. The City of Ocoee will provide solid waste services,reuse water,police and fire protection. I. REGULAR AGENDA J. STAFF ACTION ITEMS K. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N.LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105 48 HOURS IN ADVANCE OF THE MEETING. 3IPage