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Home My WebLink AboutItem #09 Authorization to Purchase a Quantum DXi4701 Data Backup Appliance from CDW-G at the Cost of $17,229.000 C 0 (? (? florida AGENDA ITEM COVER SHEET Meeting Date: April 21, 2015 Item # 9 Reviewed By Contact Name: Al Butler, Support Services Department Director: Contact Number: 407 - 554 -7063 City Manager: i Subject: Authorization to purchase a Quantum DXi4701 data backup appliancLfbom CDW -G at the cost of $17,229.00. Background Summary: It is vital for the city to be able to recover its data and computer operating software whenever a fatal failure occurs. The city acquired a Quantum DXi4701 Backup Storage Device with City Commission approval in August 2014. This device provides onsite data backup storage at City Hall and contains a copy of all original data located throughout city government. However, having a single backup of static data is not sufficient to ensure continued operation of the city, particularly considering the presence of outside windows and a fire sprinkler protection system in the City Hall server room. As part of the program of building a more robust computing environment, the City Commission authorized the purchase of additional data storage units that could be shared by all computer servers as part of an overall plan to establish an offsite disaster recovery center at the server room in the Police Headquarters Building. (See FY 2015 Adopted Budget, p. 3 -41.) This additional data storage will have a copy of the data located at City Hall and a backup server cluster capable of resuming the operation of critical functions, like accounting, document management, and e-mail, should a fault occur at City Hall. Backup data units will be provided separately for e-mail using a NetApp unit already on hand, a Drobo storage area network for live data operations now on order, and a second Quantum DXi4701 storage unit that will be synchronized with the identical unit at City Hall. The computer servers needed to manage the data storage units and run critical software have already been acquired and installed. Collectively, these devices will ensure that we have a current copy of all data at the disaster recovery site such that operations can be activated at that location in as little as 10 minutes following a failure at City Hall. Issue: The city needs to increase its backup data storage capabilities by acquiring a second Quantum DXi4700- series backup data appliance for use at the disaster recovery center. Recommendations Staff recommends that the City Commission authorize the purchase of a Quantum DXi4701 backup data appliance with deduplication capabilities, an initial storage capacity of 19TB, and technical support services for a total cost of $17,229.00. The type of real -time concurrent data backup operation being established requires the data storage unit at both sites be the same. The Quantum DXi4701 is the final major component to be acquired for the disaster recovery center. Attachments: Price quote from CDW -G for a 19 TB Quantum DK4701 deduplication data backup appliance. Financial Impact: The cost of the unit is $17,229.00 from CDW -G, an established governmental contract provider routinely used by the city. The price to be paid is the same as that offered for the initial unit in 2014, which was competitively selected from among multiple sources at that time. Pricing is based on the U.S. General Services Administration's IT Schedule 70 and Contract No. GS- 35F- 0143R. The purchase is being made through CDW -G as a result of special arrangement by the manufacturer. The cost will be covered by the existing General Government Computer Hardware /Software capital budget line item (Account No. 001 - 516 -00- 6405). If funds in this account are not sufficient to cover the complete purchase price, funds will be re- allocated from the related 001 - 516 -00 -5235 Computer Equipment/Software account. Type of Item: (please mark with an Y) Public Hearing For Clerk's Dept Use Ordinance First Reading Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion & Direction Original Document/Contract Attached for Execution by City Clerk Reviewed by Reviewed by City Attorney Reviewed by Finance Dept. N/A N/A N/A 2 Please remit payment to: CDW Government CDW Government 75 Remittance Drive 230 North Milwaukee Ave. Suite 1515 Vernon Hills, IL 60061 Fax: 312.705.9449 Chicago, IL 60675 -1515 This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at hftp://www.cdwg.com/content/terms-conditions/product-sales.aspx For more information, contact a CDW account manager. CDWG.com 1 800.594,4239 OE400SPS SALES QUOTATION QUOTE DATE GCG P811 0677771 4/13/2015 BILL TO: SHIP TO: CITY OF OCOEE CITY OF OCOEE 150 N LAKESHORE DR Attention To: MARJORIE DILLINGHAM 150 N LAKESHORE DR Accounts Payable OCOEE , FL 34761 -2258 OCOEE , FL 34761 -2258 Contact: JOHN HAAS 407.905.1553 Customer Phone #407.656.2322 Customer P.O. # GCGP811 QUOTE ACCOUNT •• TERMS EXEMPTION JIMMY COSTANTINI 866.224.6103 DROP SHIP - GROUND Net 30 Days -Govt State /Local 858013779974CO QTY ITEM NO. DESCRIPTION UNIT PRICE EXTENDED PRICE 1 3248146 QUANTUM DX14701 DISK DEDUP BACKUP 6,100.00 6,100.00 Mfg #: DDY47- CN01 -005A Contract: SYNNEX GSA SCHEDULE (SLED) GS- 35F -0143R 1 3248150 QUANTUM DX14701 CAP EXP 6TB CAP 3,427.00 3,427.00 Mfg #: DDY47- ACE6 -001A Contract: SYNNEX GSA SCHEDULE (SLED) GS- 35F -0143R 1 3267802 QUANTUM DX14701 CAP EXP 8TB CAP 5,331.00 5,331.00 Mfg #: DDY47 - ACE8-001A Contract: SYNNEX GSA SCHEDULE (SLED) GS- 35F -0143R 1 2083167 QUANTUM DX14500 PHONE -BASED INS TRNG 224.00 224.00 Mfg #: SDY45- NSYS -TB00 Contract: SYNNEX GSA SCHEDULE (SLED) GS- 35F -0143R Electronic distribution - NO MEDIA 1 3250241 QUANTUM BRONZE SUP 5X9XNBD ZONE 1 895.00 895.00 Mfg #: SDY47-LXO 1 -BL1 1 Contract: SYNNEX GSA SCHEDULE (SLED) GS- 35F -0143R 1 3251723 QUANTUM BRONZE SUP 5X9XNBD DX14701 490.00 490.00 Mfg #: SDY47- LCE6 -BL11 Contract: SYNNEX GSA SCHEDULE (SLED) GS- 35F -0143R 1 3267806 QUANTUM DX14701 CAP EXP 8TB CAP 762.00 762.00 Mfg #: SDY47- LCE8 -BL11 Contract: MARKET SUBTOTAL 17,229.00 FREIGHT 0.00 TAX 0.00 Please remit payment to: CDW Government CDW Government 75 Remittance Drive 230 North Milwaukee Ave. Suite 1515 Vernon Hills, IL 60061 Fax: 312.705.9449 Chicago, IL 60675 -1515 This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at hftp://www.cdwg.com/content/terms-conditions/product-sales.aspx For more information, contact a CDW account manager.