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Home My WebLink About04-21-15 AgendaOCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida April 21, 2015 6:00 P.M. EXECUTIVE SESSION 7:15 P.M. AGENDA REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS Proclamation — May 2015 - Building Safety Month. (Mayor Vandergrift) Presentation - Development Services Department Permit Review Fees. (City Planner Rumer) C. COMMENTS FROM CITIZENS/PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes for the Regular Commission Meeting Held April 7, 2015. (City Clerk Eikenberry) 2. Appointment to the Citizen Advisory Council for Ocoee Fire Department. (City Clerk Eikenberry) Members of the Citizen Advisory Council for Ocoee Fire Department serve three -year terms. The Resolution creating the Board allows no more than fifteen (15) members. The board currently has eight (8) members. One application has been received to serve on the Board from Mark Scalzo; therefore, staff recommends the City Commission consider appointing Mark Scalzo to the Citizen Advisory Council for Ocoee Fire Department with a term ending November 1, 2018. 3. Appointment to the Human Relations Diversity Board. (City Clerk Eikenberry) Members of the Human Relations Diversity Board serve three -year terms. Currently the Human Relations Diversity Board has ten (10) members and their resolution allows no less than seven (7) members and no more than thirteen (13) members. One (1) application has been submitted to serve on the board; Nathaniel Briggs has expressed his interest in serving on the board. Staff recommends that the City Commission consider appointing Mr. Briggs to the Human Relations Diversity Board with a term ending May 2018. Regular City Commission April 21, 2015 4. Appointment to the Planning & Zoning Commission. (City Clerk Eikenberry) On February 9, 1999, Ordinance No. 99 -09, was adopted requiring nine (9) members that must be City residents for the Planning and Zoning Commission. Currently, the board has (8) members and there is one (1) application on file for this board. Nathanial Briggs has expressed his interest in serving on the Planning & Zoning Commission. Staff recommends that the Honorable Mayor and City Commissioners consider appointing Nathanial Briggs to the Planning & Zoning Commission with term ending February 2018. 5. Award of B15 -05 Asphalt Paving Projects for FY 2015. (Purchasing Agent Tolbert) The City of Ocoee, Florida (City) solicited bids from qualified contractors to furnish labor, supervision, materials, equipment, supplies and incidentals for the asphalt paving projects for fiscal year 2015 for approximately four (4) miles of roads within the Sawmill Subdivision (Log Jam Ct., Woodridge Ct., Millstream Rd., Water Wheel Ct., Woodgrain Ct.); Meadows Subdivision (Little Aspen Ct., New Meadows Ct., Fort Collins Ct., Meadows Sweet Ct.); Bay St.; West Ohio St.; Floral St.; Lake Olympia Club Subdivision (Olympia Dr., Acropolis Dr., Adriatic Dr.); Ocoee Hills Rd.; Ridgefield Ave.; Ocoee Lakeshore Center Parking Areas; and Bluford Avenue (Columbus St. to Maine St.). The bid was publicly advertised on March 8, 2015, and opened on April 7, 2015. There was a total of six (6) bids received ranging from $426,526.15 to $630,353.50. The Public Works and Finance Departments reviewed all bids received and all were considered responsive. Staff recommends awarding the bid to The Middlesex Corporation for $426,526.15 as the most responsive and responsible bidder, per the recommendation from Steve Krug, Public Works Director. 6. Authorization for Use of County Solid Waste Management System. (Public Works Director Krug) The City has historically utilized the County solid waste management system to dispose of residential and commercial solid waste. The interlocal agreement between the City and Orange County expired in September, 2011. On October 18, 2011, the City Commission ratified a letter of intent from the County to continue to receive County solid waste management services under the terms of the expired interlocal agreement until a new agreement was reached. The County Commission re- evaluated their rate structure ultimately lowering the tipping fees to the City's benefit from $37.10 to $33.60 per ton. The City continues to negotiate towards a new agreement and is currently awaiting County input on the incentives to be offered for entering into a new contract. The City Commission previously authorized use of the County solid waste management system through April 30, 2015. While interlocal agreement negotiations continue, Public Works seeks City Commission authorization to continue to use the County solid waste management system to dispose of residential and commercial solid waste until a new agreement is reached or April 30, 2016. 7. Approval of 2015 Annual Major Water Line Replacement & Upgrade Program — Nay Avenue & Whittier Avenue Water Main Project. (Utilities Director Smith) Annually, staff requests funding to make repairs and upgrades, and to extend the City's potable water distribution system, which ensures continued and/or improved service to the City's customers. This year, to extend water service and provide redundant (looping) backup, staff recommends the Nay Avenue & Whittier Avenue Water Main Project. This project provides looping from 1st Street to 2nd Street and extends south on to Nay Avenue for 445 feet. A later project will pick -up from the end of the Nay Avenue main extending south to Silver Star Road. The second project will include a looping element and provide service to properties on the north side of Silver Star Road. Proposals (bids) for the construction of the project were requested from the City's prequalified Small Construction Project — Continuing Term Contract list with four proposals received. Staff recommends contracting with Barracuda Construction in the amount of $99,847.97, with the listed special conditions, and approval of $5,000 for associated construction administration costs for a total project amount of $104, 847.97. Staff also recommends that the City Manager be authorized to approve change orders to this contract up to the limit of his purchasing authority for each change order, and up to the budgeted amount for this project for all change orders. 21Page Regular City Commission April 21, 2015 8. Approval of Emergency Purchase for Replacement of the Broadcast Booth Air Conditioner. (Support Services Director Butler) Staff was required to replace the air conditioner in the City Hall Broadcast Booth as a result of failure of the original unit. Temperatures in the room exceeded 85 degrees, which presented a danger to the equipment and an adverse working environment for city staff. Upon investigation, it was determined that the original unit was seriously undersized for the application, which resulted in its failure through excessive runtime. The city's competitively chosen AC repair firm, Apple Air Conditioning & Heating, Inc., did the work at a total cost of $6,888.00. The replacement was undertaken as an emergency action authorized by the City Manager. Since the cost of the unit exceeds $5,000, the city's purchasing rules require the City Commission to create a new capital budget item for the work and to move funds budgeted for other purposes to cover the cost. 9. Approval to Purchase a Quantum DXi4701 Data Backup Appliance from CDW- G at the Cost of $17,229.00. (Support Services Director Butler) It is vital for the city to be able to recover its data and computer operating software whenever a fatal failure occurs. The city acquired a Quantum DXi4701 Backup Storage Device with City Commission approval in August 2014. This device provides onsite data backup storage at City Hall and contains a copy of all original data located throughout city government. However, having a single backup of static data is not sufficient to ensure continued operation of the city, particularly considering the presence of outside windows and a fire sprinkler protection system in the City Hall server room. Staff recommends that the City Commission authorize the purchase of a Quantum DXi4701 backup data appliance with deduplication capabilities, an initial storage capacity of 19TB, and technical support services for a total cost of $17,229.00. G. PUBLIC HEARINGS 10. City Center West Orange — Preliminary Site & Subdivision Plan. (Advertised in the West Orange Times on Thursday, April 9, 2015). (Principal Planner Fabre) The City Center West Orange project is generally located south of Maine Street east of Bluford Avenue and north of W. Colonial Drive (SR 50) adjoining Lake Bennet. This project is proposing to construct a 2,401,204 square foot mixed use commercial, office, and multi - family development on approximately (Parcel 2) 15.84 acres. The rest of the project parcels (Parcels 1, 3 and 4) will be for right -of -way, open space, stormwater abatement and possible future development. The total site area is approximately 54.74 acres of which 15.2 acres are designated as wetlands. The site is currently undeveloped and covered with a mixture of pine trees, oak trees and other varieties of trees scattered around the property. The Developer is requesting four (4) waivers from the Land Development Code. All of the requested waivers are consistent with the CRA Target Areas Special Development Plan for Target Area 2; therefore, staff supports all the waivers as requested. 11. Ocoee Crown Point Property Sale to Mattamy Homes. (Advertised in the Orlando Sentinel on Tuesday, April 14, 2015). (City Attorney Cookson) The City Commission previously selected Mattamy Homes as the preferred purchaser of the Ocoee Crown Point residential property owned by the City and directed City Staff to negotiate a purchase and sale agreement with Mattamy Homes. Pursuant to Section C- 8(B)(1) of the City Charter, the City Commission must approve the sale at an advertised public hearing. The purchase and sale agreement does not become effective until approved by the City Commission. 31Page Regular City Commission April 21, 2015 H. REGULAR AGENDA 12. Resolution Establishing a Policy for Citizen Appointment to Certain City Advisory or Volunteer Boards. (City Attorney Cookson) The City of Ocoee encourages citizen participation in City government. Based on the needs of the City and requirements of Florida law, the City has established a number of advisory boards to which citizens can apply. Because of the unique nature of service on certain citizen boards, and to avoid any inadvertent violation of the Florida Constitutional requirement that prohibits dual office holding by certain volunteer officeholders, staff recommends that no person shall serve on more than one of the following boards: - Code Enforcement Board - Board of Adjustment - Violations Hearing Board - Planning and Zoning Commission/Local Planning Agency - Police Officers and Firefighters' Retirement Trust Fund Board of Trustees - General Employees' Retirement Trust Fund Board of Trustees 13. Appraisal Report on Property Available Adjacent to City -owned Property on Kissimmee Ave. (Support Services Director Butler) Staff was asked to compile information regarding property located on South Kissimmee Avenue north and south of West Floral Street. This block of property is located adjacent to and immediately to the south of property the city recently purchased from Crittenden Langley at the intersection of South Kissimmee Avenue and West McKey Street. The property consists of four parcels, all currently owned by Certi -Fine Fruit Co., Inc. Staff hired Property Valuation & Consulting, Inc. (Winter Garden, FL) to provide a fee appraisal of the subject property. For the purposes of the appraisal, the two contiguous industrial properties were treated as a single unit. The appraised market value for the entire property was $247,000, with individual appraised values being: - $191,000 for Parcels A & B (2.0 ac. Industrial) - $19,000 for Parcel C (0.19 ac. Residential) - $37,000 for Parcel D (0.37 ac. Residential) I. STAFF ACTION ITEMS J. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. 41Page