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Home My WebLink About05-05-15 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida May 5, 2015 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS Proclamations — May 2015. (Mayor Vandergrift) ➢ Civility Month ➢ National Water Safety Month ➢ Teacher Appreciation Week — May 4 th _ 8 th ➢ Peace Officers Memorial Day — May 15 and National Police Week — May 10 —16 ➢ Women's Lung Health Week — May 11th _ 17 th C. COMMENTS FROM CITIZENS/PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes for the Regular Commission Meeting Held April 21, 2015. (City Clerk Eikenberry) 2. Appointment to the Citizen Advisory Council for Ocoee Police Department (CACOPD). (City Clerk Eikenberry) Members of the Citizen Advisory Council for Ocoee Police Department serve three -year terms. The Resolution creating the Board allows no more than fifteen (15) members. The board currently has eight (8) members. One application was recently submitted by Ms. V. Renee Watson; therefore staff recommends the City Commission consider appointing Ms. V. Renee Watson to the Citizen Advisory Council for Ocoee Police Department with a term ending January 1, 2018. 3. Award of RFQ #1501 Continuing Contracts for Geotechnical Testing Services. (Purchasing Agent Tolbert) The City's continuing contracts for geotechnical testing services have expired. In compliance with the Consultants' Competitive Negotiations Act (CCNA), Florida Statutes Section 287.055 and Chapter 21 of the City's Code of Ordinances, the City solicited statements of qualifications from firms that are interested in providing geotechnical testing services for City projects. As budgeted each fiscal year; it is anticipated the annual expenditures for geotechnical services should be approximately $50,000 to $75,000. Regular City Commission May 5, 2015 The City intends to award continuing contracts to at least three (3) firms deemed to be the most highly qualified to perform the required services. The continuing contracts shall have an initial three (3) year period with two automatic one -year renewable extensions, for a total of five (5) years, plus a one (1) year optional renewal at the City's discretion. The RFQ was advertised on January 25, 2015, and was publicly opened on February 24, 2015. There were eight (8) responses submitted. Staff recommends that the City Commission award RFQ #1501 Continuing Contracts for Geotechnical Testing Services to Geotechnical Environmental Consultants Inc., Professional Services Industries Inc. (PSI), and Tierra Inc. 4. Approval of Modification of the Utility Easement at 345 Enterprise Street. (Utilities Director Smith) The City of Ocoee Utilities Department utilizes numerous easements which overlay private property throughout the City for underground water and sewer mains, lift stations, and miscellaneous related utility system infrastructure. Currently, lift station #10 and its influent gravity main are situated on private land covered by an easement obtained from Seminole Trucking on October 15, 2002. Access to the station is gained by traversing through gates which secure the private owner's endeavors. Both the current owner of the property, K and S Supply, LLC, and City staff would like to establish more optimal access to the station. Therefore, K and S Supply is granting an additional 20' by 20' area located at the northern property line of 345 Enterprise Street, which will allow access to the station from the City's Public Works compound. Due to the new access, a portion of the existing easement is no longer needed. 5. Approval of Purchase of Emergency Power Generator for Lift Station #32. (Utilities Director Smith) The City of Ocoee utilizes "lift stations" throughout the City to collect and pump raw wastewater to the wastewater treatment plant. These lift stations operate on commercial power to energize pumps that automatically come on and pump wastewater at predetermined water levels in the lift station wet well. If commercial power is not available to the lift station, the pumps will not operate and the risk of sewage overflow becomes a possibility. Depending on the amount of population served and critical nature of a lift station, an emergency power generator may be necessary to protect the residents and businesses from sewage backing up during power outages. Lift station #32 provides primary service for the North East portion of the City of Ocoee. This lift station was placed in service in 1995 and flows have steadily increased over the last 20 years. In 2014, this lift station pumped an average approximately 19,200 gallons per day. In recent years, commercial power outages and lightning strikes have caused this lift station to malfunction requiring remediation. The purchase and installation of this generator will eliminate the possibility of raw sewage backing up and causing damage to residential and commercial properties during these power outages. G. PUBLIC HEARINGS - None H. REGULAR AGENDA 6. Request from the Rotary Club of Ocoee to Have the Fees Waived for Use the Tom Ison Seniors and Veterans Center for a Texas Hold'em Fundraising Event on May 29, 2015. (Parks and Recreation Director Hayes) The City of Ocoee, Parks and Recreation Department, has received a Facility Use Permit application from the Rotary Club of Ocoee requesting the use of the Tom Ison Seniors & Veterans Center for a fundraising event to take place on Friday, May 29, 2015. The Rotary Club of Ocoee has requested to have the rental fees associated with the use of the Tom Ison Seniors & Veterans Center be waived for this event. The amount for the aforementioned fees is $696.40. In addition to these fees each renter is required to pay a Security Deposit of $250, which is refundable if there is no damage to the facility. The total costs associated with the event will be $946.40. In the past, the City Commission has waived the user fees for civic and community based organizations. 21Page Regular City Commission May 5, 2015 7. Adoption of the Preliminary Rate Resolution for the Fiscal Year 2016 Fire Protection Assessment. (Support Services Director Butler) Section 2.08 of the city's Fire Protection Assessment Ordinance, adopted as Ordinance No. 2013 -010 on August 6, 2013, established the process for determining the Fire Protection Assessment in each subsequent fiscal year. The initial action required is for the City Commission to publish its intent to adopt an Annual Fire Protection Assessment by considering a Preliminary Rate Resolution. A proposed Preliminary Rate Resolution has been drafted by staff. The Resolution shows the estimated assessment rate to be the Maximum Assessment Rate established in 2013 and continued in 2014, which was $69.50 per Net Fire Protection Unit (FPU). The City Commission can set the Fire Protection Assessment for Fiscal Year 2016 at an amount up to $69.50 per Net Fire Protection Unit (FPU) when it considers the Annual Rate Resolution after the public hearing in August. 8. Potential Code Compliance Amnesty Program to Handle Outstanding Code Enforcement Liens. (Assistant Director of Support Services Gaines) At the request of the City Commission, staff was tasked with looking at different options to handle the 259 total outstanding code enforcement liens that the City currently has on the books dating back to 1998. Working with the City Attorney's office, our research included speaking with twelve different cities, towns and counties throughout the State of Florida. Many had the same process as us where we notify the legal homeowner, the bank, and any possible tenants of code issues. They then wait for the owner or a representative to bring the property into compliance, then hear a lien reduction request by way of our Code Enforcement Board, then the City Commission. Staff and the City Attorney's office determined that Hillsborough County's Code Compliance Amnesty Program is the best option. The benefits of Hillsborough County's Code Compliance Amnesty Program are that eligible property owners could have their outstanding code enforcement fines reduced by 85 %, or pay 15% of the market value of the property in violation, whichever is less. In addition, during this three -month Amnesty Program the property title will be cleared once the balance is paid in full. 9. Discussion and Direction Relating to Ordinance Amendment of Article 1, Chapter 153 of the City of Ocoee Code, Relating to Access Provisions to Gated Communities. (Police Chief Brown) I. STAFF ACTION ITEMS J. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. 3IPage