HomeMy WebLinkAboutItem #06 Approval to Purchase a New Utility Cart for Park Maintenance Operationsocoee
florida
AGENDA ITEM COVER SHEET
Meeting Date: May 19, 2015
Item # lP
Reviewed By.
Contact Name: Jeffrey Hayes Department Director:
Contact Number: 407 - 877 -5803 City Manager:
Subject: Approval to purchase a new'utility cart for park maintenance oper$ s.
tion
Background Summary:
The Parks and Recreation Department is seeking approval to purchase a new utility cart for the park
maintenance operations. The department had originally identified and included funds totaling $28,000 in the
2014 -15 operating budget for the purchase of a field sprayer for use in the park maintenance operations and
would like to use these same funds to purchase the utility cart.
In December of 2014, the department needed to transfer $7,309.40 from the funds that had originally been
allocated for the purchasing of the field sprayer in order to purchase two pickup trucks. The Public Works
Department had identified two Ford F150 pickup trucks for replacement in the Parks and Recreation
Department and funds were included in the 2014 -15 budget to replace these two vehicle with like vehicles.
However, prior to purchasing the vehicles staff reviewed the recommended industry towing standards and felt
the vehicles needed to be upgraded to a heavy style pickup truck in order to safely transport mowing equipment
on the department's trailers, and therefore two Ford F250 pickup trucks were purchased in place of the F150
trucks.
In upgrading the pickup trucks, it did not leave adequate funds to purchase the field sprayer the department
needed. The department has identified a utility cart for replacement and anticipated including it in the 2015 -16
budget, and would therefore like to purchase the cart in this year's budget, using the remaining funds
($20,690.60) from the field sprayer, and include the purchase of the field sprayer in the 2015 -16. The cost of
the utility cart is $20,634.01, as per State Contract No. 760 - 000 -10 -1 Lawn Equipment.
Issue:
Should the Honorable Mayor and City Commission approve the purchase of the utility cart in the amount of
$20,634.01 using the funds that had previously been identified for the purchase of a field sprayer in the 2014 -15
Park Maintenance Budget?
Recommendations
Parks and Recreation staff recommend that the honorable Mayor and City Commission approve the purchase
of the utility cart in the amount of $20,634.01, using the funds that had previously been identified for the
purchase of a field sprayer in the 2014 -15 Park Maintenance Budget.
Attachments:
WescoTurf Proposal
Financial Impact:
Waiver of revenue totaling $946.40.
Type of Item: (please mark with an "x")
Public Hearing For Clerk's Dept Use:
Ordinance First Reading ) Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion & Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney 6 4 4 1 N/A
Reviewed by Finance Dept. N/A
Reviewed by 0 N/A
2
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Akre (941) 377 -6777 Far: (941) 32Y-9636 Ph— (407) 333 -3600 Far: (407) 732 -5039 Phan: (904) 783 -0500 Far: (904) 783 -3635
May 11, 2015
Jeff Hayes
City of Ocoee
301 Maguire Road
Ocoee, FL 34761
Quote #
Dear Jeff Hayes,
Thank you for your interest in Wesco Turf. Per your request, I am pleased to submit the enclosed quotation. This
quotation meets or exceeds the ANSI Safety Specification. Toro Commercial Equipment carries a two -year or 1500 hour
warranty. Toro Landscape Contractor Equipment carries a one -year limited warranty. Pricing is valid for 30 days.
Time of delivery may vary; please check when placing order.
State Contract Number - 760- 000 -10-1 - Lawn Equipment
Ordering Information
Please make all Purchase orders out to
Wesco Turf, Inc.
Attn: Florida State Contract
300 Technology Park
Lake Mary, FL 32746
Payment Information
Please send checks to
Wesco Turf, Inc.
P.O. Box 300006
Duluth, GA 30096 -0300
Should you have any further questions regarding this proposal, please do not hesitate to contact me or our office.
My direct phone number and email is listed below for your convenience. Once again, thank you for your consideration of
Wesco Turf, Inc.
Best regards,
"Tel- -T Af (Af f
Territory Manager
Sports Fields & Grounds Division
Lake Mary
407 -467 -2067 jerry.adams@wescoturf.com
Wesco Turf, Inc
State Contract Quote Page 1 of 2 °�""`
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2101 Ca& Cary; Sarasota F4ada 34231 -6142 307 Tednokgy Pa*; lake Mary Fbvda 32746 7037- 37CaaanweaM Auaxr Jacfsa AL, R 31220
Phase: (941) 377 -6777 Fax: (941) 379 -9636 Phase: (407) 333 -3600 Fax: (407) 7313039 PYxvr: (904) 783 -0500 Fax: (904) 783 -3935
City of Ocoee
Jeff Hayes
301 Maguire Road
Ocoee, FL 34761
Please note: All pricing is valid for thirty (30) days
REFERENCE: STATE CONTRACT #760- 000 -10-1
Quote #
May 11, 2015
TORO State Cont. Extended
Ot . Model I Description MSRP Disc Price Price
Workman HDX LCG w/ Flat Bed & Sides
07384 Workman HDX LCG w/ Flat Bed & Sides $25,250.00 $19,947.50 $ 19,947.50
07372 Canopy HD Series $601.00 $474.79 $ 474.79
07373 Folding Windshield HD Series $268.00 $211.72 $ 211.72
Total Price for 1 Unit(s) $ 20,634.01
Terms Net 30
Equipment Total $ 20,634.01
State Sales Tax (6 %+ .5% County Surtax) Tax Exempt
Total $ 20,634.01
Please indicate your acceptance of this quote as an order by signing below and returning via
fax to Wesco Turf, Inc. at 866- 348 -9981 or 407 - 732 -5039.
Please include your preference for Height of Cut where applicable.
Jeff Hayes
City of Ocoee
The above quote meets or exceeds ANSI Safety Specification. Toro Commercial Equipment
carries a two -year or 1500 hour warranty. Toro Consumer / Landscape Contractor Equipment
carries a one -year limited warranty.
Date
The preceding pricing is good for 30 days, not including Florida Sales Tax, after which time new pricing
would have to be submitted. Also included in the pricing is training as needed for your Service Technicians.
Time of delivery may vary; please check when placing order. All payments are subject to state and local
taxes, if any.
Thank you for considering Wesco Turf, Inc. for your equipment needs. If I can be of any further
assistance, please do not hesitate to contact me.
Sincerely,
Jerr� dl'�{'ayn!
Jerry Adams
Territory Manager
Sports Fields & Grounds Division
Lake Mary
407 -467 -2067 jerry.adams@wescoturf.com
Wesco Turf, Inc
State Contract Quote Page 2 of 2