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Home My WebLink AboutItem #07 Approval to Partner with Maguire Roberson, LLC to Construct the Roberson Road Improvements at the Intersection of Maguire and Roberson Road`` '! OCOPP florida AGENDA ITEM COVER SHEET Meeting Date: June 2, X015 Item # r Reviewed By Contact Name: David A. Wheeler, P.E. Department Director: Contact Number: 407 - 905 -3100, ext. 1504 City Manager: Subject: Approval to Partner with Maguire Roberson, LLC to construct the Roberson Road Improvements at the intersection of Maguire and Roberson Roads (District 3 — Commissioner Rustv Johnson) Background Summary: At the April 1, 2008, City Commission Meeting, the Annexation and Development Agreement (Agreement) between the City and Maguire Shoppes II, LLC and Maguire Roberson LLC (Developer) was approved. This Agreement allowed for the annexation of the remainder of the Belmere Planned Development into the City and the development of the commercial and residential tracts that have become the CVS Commercial Center, My Kids Academy, and the Casa Mirella Apartment complex. These developments are located at the southwest corner of Maguire Road and Roberson Road. As part of that Agreement, the City and the Developer agreed to construct a widened section of Roberson Road west of the intersection with Maguire Road. This project would add turn lanes at the intersection to improve traffic, add a left turn lane into the Casa Mirella complex, taper back to the two lane section on to the west, provide some additional stormwater collection, and extend the City's reuse system west along Roberson Road. The City contracted with the Developer to design, permit and to ultimately construct this project. It was anticipated at that time that the total project would cost approximately $1,300,000, with the Developer's share at approximately 22% of that overall cost to cover the left turn lane into the Casa Mirella complex and the extension of the reuse system. After many design iterations to reduce the scope to keep the road improvements within the existing right -of -way and to not have to go to costly eminent domain for condemnation of additional right -of -way, the Developer has secured bids for the Roberson Road Improvements Project. The Developer was only able to secure two qualified bids with many companies declining to bid because of the size of the project or scheduling issues. The bids are from Red Fox Trucking, Inc. at $559,711.36 and WLW, Inc. at $947,665.00. WLW, Inc. is the site contractor for the Casa Mirella Apartment Complex. City Engineering staff has reviewed the low bid and determined that it is reasonable and responsive. This overall development will have paid the City $674,455.54 in Road Impact Funds for My Kid's Academy and the Casa Mirella Apartments by the time the Certificate of Occupancy has been issued for the final apartment building later this month. The City also secured Road Impact Funds, in the amount of $346,376.43, from Orange County as a part of the Road Transfer Agreement approved and executed by the City and the County in June of 2012, which had been previously paid by the Developer when the property was still in the County. Therefore the city will collect $1,020,831.97 in Road Impact Funds for this portion of the Belmere Planned Development. The Belmere Annexation and Development Agreement discussed the funding options of Road Impact Fee Credits or for the City to reimburse the Developer for the construction project. This project has been in the City's 5 -Year Capital Improvements Plan since the Agreement was approved. It was placed in the "later" years of the CIP Budget because of the timing uncertainty. The project was moved forward in this fiscal year's budget because of the monies collected from the initial phases of the development. City legal staff has been securing Temporary Construction Easements from the four affected property owners along the north side of the right -of -way to reconnect their existing driveways to the new road. The Developer is requesting project administration funds to manage the project. That additional funding would cover bonding and insurance, upfront financing, and general administration of the project. The total project cost is $626,876.72 and it is broken into the Developer's share of $128,866.67 and the portion that the City will need to fund of $498,010.06. The Developer's share is a little less than 21% of the overall project. The Agreement required the Developer to begin and complete the construction of the project prior to the completion of all of the planned development. Because of the length of time that has past since the execution of the Agreement and the past economic issues, the overall development and the construction of the Roberson Road Improvements did not occur according to how all parties involved envisioned in 2008. Additionally, the Developer possibly has a buyer for the Casa Mirella Apartment complex and would not want the conditions of the Agreement on the completion of the Roberson Road Improvements prior to the issuance of the final Certificate of Occupancy to delay that transaction. The Developer has agreed to construct the Roberson Road Improvements to completion and he wants to start that work upon the issuance of the purchase order from the City. Issue: Should the City partner with Maguire Roberson, LLC for the construction of the Roberson Road Improvements at the intersection of Maguire and Roberson Road. Recommendations: 1) Staff recommends that the City Commission authorize the partnering with Maguire Roberson, LLC for the construction of the Roberson Road Improvements at the intersection of Maguire and Roberson Road and award a purchase order in the amount of $498,010.06 to Maguire Roberson, LLC for the City's portion of the overall project. 2) Staff recommends that the City Commission approve the payment of $250 each for temporary construction easement to reconstruct the driveways for the four affected properties on the north side of Roberson Road. 3) Staff further recommends that the City Commission only require the Developer to start construction of the Roberson Road Improvements and not have the project completed prior to the issuance of a Certificate of Occupancy for the final apartment building. Attachments: Proposal from Maguire Roberson, LLC for the construction of the Roberson Road Improvements at the intersection of Maguire and Roberson Road dated May 14, 2015. Financial Impact: The City will fund the Roberson Road Improvements project from the Road Impact Fund. Type of Item: (please mark with an 'Y') Public Hearing For Cleric's Dept Use: F) Ordinance Second Reading Resolution Commission Approval Discussion & Direction Public Hearing Regular Agenda Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by () N/A N/A N/A 3 Maguire Roberson, LLC 7940 Via Dellagio Way, Suite 200 Orlando, FL 3i8 May 14, 2015 Mr. David Wheeler City of Ocoee, Building Division 150 N. Lakeshore Drive Ocoee, FL 34761 RE: Roberson Road Offsite Work Dear Mr. Wheeler; As requested, Ur icorp National Developments, Inc. solicited four bids for the offsite work on Roberson Rd. Two of the bidders declined to bid, Sitek and Blue Ox Excavating. Of the other two bids received WLW was high, $917,665 excluding the administration fee for Unicorp. Red Fox Trucking is the loxv bidder. Below is a breakdown of the overall project including Unicorp's project administration costs: Red Fox Bid: $559,711.36 Developer Ins 2 %: $ 11,194.23 Developer Overhead 5 %: $ 27,985.57 Project Administration 5%: $ 27,985.57 Total: $626,876.73 In addition, below is the cost breakdown for the developer's scope: Reclaimed Water Line (per bid): $ 31,345.00 Preliminaries on Reclaimed: $ 5,246.55 Left Turn Lane (15% of road) $ 67,217.11 Preliminaries on Left Turn: $ 11,250.86 Contractor Total: $115,059.52 Developers Ins 2 %: $ 1,455.40 Developer Overhead 5 %: $ 5,752.98 Project Administration 5 %: $ 5,752.98 Developers Scope Total: $128,866.67 Attached you will find both bids. The costs for the reclaimed water line were pulled straight off the bid, item 400. Please contact me directiv with any questions. Sincereh Brett Alulliga � Project Manager Unicorp National Developments, Inc. CC File BID TABULATION ROBERSON ROAD IMPROVEMENTS 2/11/2015 CONTRACTOR NAME: Red Fox Trucking DATE: 4129/2015 ITEM I DESCRIPTION QUANTITY I UNIT UNIT PRICE AMOUNT 100 PRELIMINARIES 101 Overhead, Profit and Gen Cond (@ 15 %) 1 LS 39,000.00 39,000.00 102 Bonding & Insurance (@ 3 %) 1 LS N/A 16,302.27 103 Construction Stakeout 1 LS 4,700.00 4,700.00 104 Maintenance of Traffic 1 LS 16,500.00 16,500.00 105 Staked Silt Fence 2,500 LF 1.50 3,750.00 Subtotal $80,252.27 200 SITE PREPARATION/EARTHWORK 201 Clearing & Grubbing 1 LS 21,000.00 21,000.00 202 Regular Excavation /fine grading 1 LS 25,000.00 25,000.00 203 Sod 3,400 SY 2.50 8,500.00 Subtotal $54,500.00 300 STORM DRAINAGE (ON-SITE) 301 Type P -5 Inlet 4 EA 3,800.00 15,200.00 302 Type P-6 Inlet 3 EA 3,800.00 11,400.00 303 Type P-8 Manhole, Partial 15 EA 2,300.00 34,500.00 304 Mitered End Section 2 EA 900.00 1,800.00 305 Pipe Culvert, Eliptical, 14 "x23" 54 LF 41.00 2,214.00 306 Pipe Culvert, Round, 18" 208 LF 33.00 6,864.00 Subtotal $71,978.00 400 RECLAIMED WATER DI IBUTI N 401 12" Reclaim Pipe (PVC) 855 LF 13.00 11,115.00 402 Utility Fittings 1 LS 10,000.00 10,000.00 403 12" Gate Valve 2 EA 3,000.00 6,000.00 404 Connect to Existing Reuse Water Main 1 LS 4,230.00 4,230.00 Subtotal $31,345.00 500 PAVING 501 2.5 " Type S -1 Asphalt 3,566 SY 14.00 49,924.00 502 1" FC -3 Asphalt 7,918 SY 11.00 87,098.00 503 10" Base Group 07 3,566 SY 16.00 57,056.00 504 12" Stabilization Type B 3,600 SY 4.50 16,200.00 505 Type F Curb 1,877 LF 12.00 22,524.00 506 Type A Curb 488 LF 12.00 5,856.00 507 6" Vertical Curb 0 LF 9.00 0.00 508 Traffic Separator Type 1 5801 LF 22.00 12,760.00 509 4" Thick Concrete Sidewalk 580 SY 27.00 15,660.00 510 Mill Existing Asphalt 654 SY 16.00 10,464.00 511 6" Thick Concrete Driveways 297 SY 34.00 10,094.22 512 Handicap Ramps 6 EA 300.00 1,800.00 513 Pavement Markings 1 LS 20,000.00 20,000.00 514 Signage Per Plan 1 LS 5,000.00 5,000.00 Subtotal $314,436.22 C:\Users\bmulligan \Documents \Red Fox Revised 042815 BID TABULATION ROBERSON ROAD IMPROVEMENTS 2/11/2015 CONTRACTOR NAME: Red Fox Trucking DATE: 4/29/2015 ITEM DESCRIPTION QUANTITY I UNIT UNIT PRICE AMOUNT 100 IFRELIMINARIES 101 Overhead, Profit and Gen Cond (@ 15 %) 1 LS 39,000.00 39,000.00 102 Bonding & Insurance (@ 3 %) 1 LS N/A 16,302.27 103 Construction Stakeout 1 LS 4,700.00 4,700.00 104 Maintenance of Traffic 1 LS 16,500.00 16,500.00 105 Staked Silt Fence 2,500 LF 1.50 3,750.00 600 MISCELLANEOUS 601 Relocate Existing Mail Box 4 EA 100.00 400.00 602 Relocate Existing Hydrant 1 EA 2,800.00 2,800.00 603 Survey & Asbuilts 1 LS 3,999.87 3,999.87 604 Loop Assy, Type xx By Others EA By Others By Others Subtotal $7,199.87 TOTAL (items 200 -600) $479,459.09 TOTAL (Items 100) $80,252.27 GRAND TOTAL $559,711.36 C : \Users\bmulligan \DocumentslRed Fox Revised 042815 WLW CONSTRUCTION, INC. COMPLETE SITE DEVELOPMENT April 8, 2015 Unicorp National Developments Inc. 7940 Via Dellagio Way Suite 200 Orlando, FL 32819 ATTN: Mr. Brett Mulligan RE: ROBERSON ROAD IMPROVEMENTS Clarifications & Exclusions 1 Bond is included in pricing 2 No permits included 3 Control Points provided by others. 4 All existing utility relocations by utility owners. 5 Proposal based on plans by McIntosh & Associates, revised 2/2/2015 6 No Barrier wall is included 7 No off duty law officer costs included. 8 Preconstruction video is included. 9 Propsal is valid for 90 days. 10 Signalization by others. Respectfully Submitted, Z"IM"W& Richard G. Machnic Estimator i)uE Tb tA4 +'SnLS Of Site Work Underground Utilities Fire Lines Mass Excavation Location: 24234 S.R. 46, Sorrento Mail: P.O. Box 377 - Mount Dora, Fl, 32756 -0377 Phone; (352) 383-7305 - Fax: (352) 383-8320 BID TABULATION ROBERSON ROAD IMPROVEMENTS 2/11/2015 CONTRACTOR NAME: WLW CONSTRUCTION, INC. DATE: 4/8/2015 ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT 100 PRELIMINARIES 101 Overhead, Profit and Gen Cond (Ca) 15 %) 1 LS 141,700.00 141,700.00 102 Bonding & Insurance (@ 3 %) 1 LS 29,000.00 29,000.00 103 Construction Stakeout 1 LS 9,000.00 9,000.00 104 iMaintenance of Traffic 1 LS 18,000.00 18,000.00 105 IStaked Silt Fence 2,200 LF 2.00 4,400.00 Subtotal $202,100.00 200 SITE PREPARATION/EARTHWORK 201 Clearing & Grubbing 1 LS 50,000.00 50,000.00 202 Regular Excavation/fine grading 1 LS 17,000.00 17,000.00 203 Sod 4,000 Sy 3.00 12,000.00 Subtotal $79,000.00 300 STORM DRAINAGE (ON -SITE) 301 Type P -5 Inlet 2 EA 6,000.00 12,000.00 302 IType P -6 Inlet 5 EA 7,000.00 35,000.00 303 IType P -8 Manhole, Partial 5 EA 3,000.00 15,000.00 304 Mitered End Section 2 EA 1,200.00 2,400.00 305 Pipe Culvert, Eliptical, 14 "x23" 50 LF 105.00 5,250.00 306 Pipe Culvert, Round, 18" 244 LF 105.00 25,620.00 Subtotal $95,270.00 400 IRECLAIMED WATER DISTRIBUTION 401 12" Reclaim Pipe (PVC) 850 LF 1 80.00 68,000.00 402 Utility Fittings 1 LS 7,000.00 7,000.00 403 12" Gate Valve 1 EA 6,000.00 6,000.00 404 Connect to Existing Reuse Water Main 1 LS 9,000.00 9,000.00 Subtotal $90,000.00 500 PAVING 501 2.5 "Type S -1 Asphalt 2,550 Sy 23.25 59,287.50 502 1" FC -3 Asphalt 7,725 Sy 18.50 142,912.50 503 10" Base Group 07 2,550 Sy 31.00 79,050.00 504 12" Stabilization Type B 2,830 Sy 7.00 19,810.00 505 IType F Curb 1,780 LF 1 21.00 37,380.00 506 Type A Curb 95 LF 21.00 1,995.00 507 6" Vertical Curb 120 LF 21.00 2,520.00 508 Traffic Separator Type 1 610 LF 50.00 30,500.00 509 4" Thick Concrete Sidewalk 600 Sy 45.00 27,000.00 510 Mill Existing Asphalt 620 Sy 12.00 7,440.00 511 6" Thick Concrete Driveways 260 Sy 55.00 14,300.00 512 Handicap Ramps 8 EA 1,500.00 12,000.00 513 Pavement Markings 1 LS 27,500.00 27,500.00 514 Signage Per Plan 1 LS 4,000.00 4,000.00 Subtotal $465,695.00 SAEstimating Files \BIDDING \BIDS 2015 \1512 Roberson Rd Improvements\12 Bid Forms & Proposals \WLW Const - Roberson Road Improvements Bid Tabulation 04 -08 -15 BID TABULATION ROBERSON ROAD IMPROVEMENTS 2/11/2015 CONTRACTOR NAME: WLW CONSTRUCTION, INC. DATE: 4/8/2015 ITEM DESCRIPTION QUANTITY I UNIT UNIT PRICE AMOUNT 100 PRELIMINARIES 101 Overhead, Profit and Gen Cond (Ca 15 %) 1 LS 141,700.00 141,700.00 102 Bonding & Insurance (@a 3 1 /6) 1 LS 29,000.00 29,000.00 103 Construction Stakeout 1 LS 9,000.00 9,000.00 104 Maintenance of Traffic 1 LS 18,000.00 18,000.00 105 Staked Silt Fence 2,200 LF 2.00 4,400.00 600 MISCELLANEOUS 601 Relocate Existing Mail Box 3 EA 200.00 600.00 602 Relocate Existing Hydrant 1 EA 3,000.00 3,000.00 603 Survey & Asbuilts 1 LS 6,000.00 6,000.00 604 Loop Assy, Type xx 31 EA 2,000.00 6,000.00 Subtotal $15,600.00 TOTAL (Items 200 -600) $745,565.00 TOTAL (Items 100) $202,100.00 GRAND TOTAL $947,665.00 700 ALLOWANCE Relocate Existing WC II ARV per Note Sht 5 1 LS 5,000.00 5,000.00 SAEstimating Files \BIDDING \BIDS 2015\1512 Roberson Rd Improvements \12 Bid Forms & Proposals\WLW Const - Roberson Road Improvements Bid Tabulation 04 -08 -15 Brett Mulligan From: Nevin Fard <NFard @sitekusa.com> Sent: Wednesday, April 15, 2015 4:36 PM To: Brett Mulligan Cc: Joseph Fard Subject: Roberson Road Brett Sitek will not be able to quote this over haul roadway work called Roberson Road. We greatly appreciate the invite from Unicorp. Thank you for that. A"40V Aar Sitek Design Group -Civil Engineering Consultants Sitek Corporation -Total Site Development "Partners in your project" 11501 South Orange Avenue Orlando, Florida 32824 Office: 407.898.9706 Fax: 407.898.9732 Cell: 321.848.5503 Nfard(&sitekusa.com SitekUSA. com