HomeMy WebLinkAboutItem #13 Founder’s Day Program SummaryI q Wk4 t I Y %/�
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AGENDA ITEM COVER SHEET
Meeting Date: June 2, 2015
Item # I 'j
Contact Name:
Contact Number:
Wanda Horton
Reviewed By
Department Director:
City Manager:
1520
Subject: Founder's Day Program Summary
Background Summary:
Annually for the past twenty plus years, the City has held the two -day signature event honoring the founding of the
City. Over that period, the event was offered free to the public, with outside sponsorships, contributions, and other
program fees being collected to offset the costs of the annual event. These outside contributions help to recover
the majority of event costs. However, the program is presently in a negative cash position of approximately
$83,560. This amount applies to the last two years. The majority of the overage is attributed to City labor costs
charged back to the Founder's Day program.
The increasing costs of the program, as well as the deficit position must be addressed. During the 2015 budget
approval process, the City Commission had begun to address the program's increasing costs by increasing its
contribution by $20,000 to $95,000. Properly funding the event remains a challenge due to numerous sponsorship
checks being received after the event has ended. Finance will address any remaining deficits related to Founder's
Day in the budget for the following fiscal year.
Issue:
Proposing a sustainable financial solution to address the existing deficit as well as assuring adequate policies and
controls in place to ensure the event operates at a balanced budget level.
Recommendations:
The Commission has addressed as part of the current year's budget increased funding for the 2015 event. Staff
recommends further: 1) $44,153 be transferred from department's overtime, or salaries per the attached
spreadsheet; and 2) the remaining shortfall ($39,407) be funded from general fund contingency. These actions
will result in a balanced program.
Attachments:
1. Labor costs by City Department
Financial Impact:
Contingency will be reduced by $39,407 as well as the personnel services budgets of Maintenance Operations,
Police, Building, Fleet, Parks, Recreation, Water Operations, Sewer Operations and Solid Waste by their
respective amounts.
Type of Item: (please mark with an `x')
Public Hearing
Ordinance First Reading
Ordinance Second Reading
Resolution
X Commission Approval
Discussion & Direction
For Clerk's Dept Use:
Consent Agenda
Public Hearing
Regular Agenda
unginal Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
N/A
N/A
N/A
2
CITY OF OCOEE
2014 FOUNDERS DAY EVENT
SUMMARY OF PROGRAM STAFF LABOR EXPENSES
NOVEMBER 2014
Department Totals
Maintenance Operations
001 -519
$ 791
Police
001 -521
24,287
Building
001 -524
1,119
Street Operations
001 - 541 -10
1,201
Fleet
001 - 541 -40
906
Parks
001 - 572 -00
8,014
Recreation
001 - 572 -10
3,244
Water Operations
401 - 533 -10
756
Sewer Operations
401 - 535 -10
1,307
Solid Waste
402 - 534 -10
2,528
Totals
$ 44,153
O:\Accounts Payable \Reports \Founder's Day Report 20141-abor Summary 2013 & 2014