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Home My WebLink AboutItem #06 Approval of Hach AS950 Refrigerated Auto Sampler Purchase1SY X-Vor Ocoee fIorlda AGENDA ITEM COVER SHEET Meeting Date: June 16, 2015 Item # (Q Reviewed By. �� Contact Name: Charles K. Smith, P.E Department Director: Charle mj PPP' Contact Number: 407 - 905 -3159 City Manager: Robert Fran Subject: Hach AS950 Refrigerated Auto Sampler Purchase Background Summary: The wastewater treatment plant is required to take continuous samples of raw wastewater and treatment plant effluent to comply with FDEP rules and regulations. These samples are collected and stored by refrigerated automatic samplers. Due to the importance of insuring samples are collected and stored properly, a spare sampler is needed for replacement and /or parts should the primary samplers fail. Recently, the primary samplers, purchased in January 2011, failed and had to be replaced with the spare unit, leaving the wastewater treatment plant without a backup. The wastewater plant uses the Hach Refrigerated Auto Samplers. This sampler type is standard due to their reliability, parts availability and programming ease. Replacement of the spare sampler from Hach will cost $5,801.12. The following two additional vendors supplied quotes for the replacement sampler: Paralee Company, Inc. - $6,334.32 and USA Bluebook - $8,013.40. Due to its cost, the sampler is considered a capital item; therefore, this purchase requires city commission approval. Issue: Should the City Commission authorize the City Manager to purchase a new Hach AS950 Refrigerated Auto Sampler from Hach Company, PO Box 608 Loveland, CO 80539, at a total cost of $5,801.12? Recommendations Staff recommends the City Commission authorize the City Manager to purchase a new Hach AS950 Refrigerated Auto Sampler from the lowest cost supplier, Hach Company, PO Box 608 Loveland, CO 80539, at a total cost of $5,801.12. Attachments: Quotes from Hach Company, Paralee Company and USA Bluebook. Financial Impact: In the Fiscal Year 2014 -2015 Budget, $21,000.00 was budgeted for wastewater plant repairs and upgrades. Of that original budget, there is currently $8,287.92 available to be used for this purchase. Type of Item: (please mark with an Y) Public Hearing For Clerk's Dept Use: Ordinance First Reading Ordinance Second Reading Resolution _ Commission Approval Discussion & Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by Q 2 X Consent Agenda Public Hearing Regular Agenda N/A N/A N/A LrCILN �r Quote Number: 100092592v1 Use quote number at time of order to ensure that you receive prices quoted Quote Date: 21- May -2015 CITY OF OCOEE Name: Trent Hopper Phone: 407 -SS4 -7241 Email: Thopper @ocoee.org Quote Expiration: 20 Jul 2015 Sales Contact: Dave McMeans Email: dmcmeans @hach.com Phone: 800 - 227 -4224 Quotati ®n Hach Company PO Box 608 Loveland, CO 80539 -0608 Phone: (800) 227 -4224 Email: quotes @hach.com Website: www.hach.com a 1 JASAXXXXIMIXY, KTO' ASncn AWP , 11W, 5.5GAL POLY , 5,549.1? 5,149.12 2 9501000 ASSY, JUNCTION BOX, A5950 AUXILIARY 1 232,00 232.00 Freight: Ground Prepay and Add Fil Hach's facility All purchases of Hach Company products and /or services are expressly and without limitation subject to Hach Company's Terms & Conditions of Sale ( "Hach TCS "), Incorporated herein by reference and published on Hach Company's website at www.hach.comlterms. Hach TCS are contained directly and /or by reference In Hach's offer, order acknowledgment, and Invoice documents. The first of the following acts constitutes an acceptance of Hach's offer and not a counteroffer and creates a contract of sale "Contract" in accordance with the Hach TCS: (t) Buyer's issuance of a purchase order document against Hach's offer; (ii) acknowledgement of Buyer's order by Hach; or (1111 commencement of any performance by Hach pursuant to Buyer's order. Provisions contained in Buyer's purchase documents (including electronic commerce interfaces) that materially alter, add to or subtract from the provisions of the Hach TCS are not part of the Contract. Due to International regulations, a U.S. Department of Commerce Export License may be required. Hach reserves the right to approve specific shipping agents. Wooden boxes suitable for ocean shipment are extra. Specify final destination to ensure proper documentation and packing suitable for International transport. In addition, Hach may require : 1). A statement of intended end -use; 2).Certification that the intended end -use does not relate to proliferation of weapons of mass destruction (prohibited nuclear end use, chemical ! biological weapons, missile technology); and 3). Certification that the goods will not be diverted contrary to U.S. law. ORDF R TERMS: Terms are Subject to Credit Review Please reference the quotation number on your purchase order. Sales tax is not Included. Applicable sales tax will be added to the Invoice based on the U.S. destination, If applicable provide a resale /exemption certificate. Shipments will be prepaid and added to Invoices unless otherwise specified. Equipment quoted operates with standard U.S. supply voltage. Hach standard terms and conditions apply to all sales. Additional terms and conditions apply to orders for service partnerships. Prices do not Include delivery of product. Reference attached Freight Charge Schedule and Collect Handling Fees. Standard lead time Is 30 days. This Quote is good for a one time purchase. Sales Contact: Prepared By: Pagel of 2 Name: Dave McMeans Title: Regional Sales Manager Phone: 800 -227 -4224 Email: dmcmeans @hach.com Name: Jackie Westover Title: Field Sales Support Specialist Phone: 800 - 227 -4224, x6264 Email: jwestove @hach.com Page 2 of 2 Paralee Company, Inc. 3931 Kiawa Drive Orlando, FL 32837 Phone 407 - 948 -2273 Fax 407 - 850 -0532 Name/Address OCOEE WWTP Tom King 1810 A.D.Mims Road Ocoee, FL 34761 Date Estimate No, Project 05/29/15 1459 Estimate Item Description Quantity Cost Total Parts Hach AS950AWRS SAMPLER, 115 VOLT AC, 5.5 GALLON POLY 1 6,084.32 6,084.32 BOTTLE WITH 4 -20 INPUT AS950 AUXILIARY Truck Freight Freight 1 250.00 250.00 Fla. Sales Tax 6.50% 0.00 Thank you for your business. Total $6,334.32 USABlueBook - Hach AS950 All- Weather Sampler w/ 2.5- Gallon Bottle and Compartme... Page 1 of 1 Login My Account Wish List Cart: 0 USIMMeBool not the Best i�leahnenf'" Products Contact Us Resources Help �_--- - - -__� �J : GoI Now In: Samplingg Equipment / Persistalic/Vacc un Samplers & Accessories / Hach AS950 All-Weather Sampler w/ 2.5- Gallon Bottle and Compartment Heater, 230 VAC, ASA.CXXX4X31XX Hach AS950 All- Weather Sampler w/ 2.5- Gallon Bottle and Compartment Heater, 230 VAC, ASA.CXXX4X31XX ® E -mail this product to a friend Item: 53 / ' Weight; .Olbs catalog �ice: 8, O13A0 - Quanti . L' I Add to C Add to Wish List;> it 0 View larger kmae MSDS Performance Specifications Our Business: Home I About Us I Careers I Catalog Request I Contact Us I Site Map Resources: Terms & Conditions I Return Policy I Se habla espa"nol I World Service My Account: Account Updates I Order Status I Order & Payment I Shipping & Delivery I Wish List I Help Items sold by USABlueBook are Intended for use only by professionals In the water and wastewater treatment Industry. Many items sold by USABlueBook require supplemental training, licenses or permits for proper use and may be harmful if not used properly. All content C copyright 2015 by HD Supply Facilities Maintenance Ltd., d/b /a/ USABluebook. http: / /www.usabluebook.comlp- 373 706- hach- as950- all - weather - sampler -w -25- gallon- bottl... 5/28/2015