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HomeMy WebLinkAbout07-09-2015 Minutes CITY OF OCOEE Minutes of the Human Relations Diversity Board Regular Meeting Held July 9th, 2015 I: CALL TO ORDER HRBD meeting was called to order by Chair Calloway at 7:02 pm in Room 109 at Ocoee City Hall located at 150 North Lakeshore Drive, Ocoee, Florida. Agenda Item I: A: Pledge of Allegiance and Moment of Personal Reflection: Chair Calloway asked Member Maxwell to lead the board in the pledge of allegiance to the U.S. flag; followed by Chair Calloway asking that we each take a moment for personal reflection. Agenda Item I: B: Roll Call and Determination of Quorum:, Past Chair Dawkins performed roll call and determined that a quorum was not present (5 of 12). In attendance at the time meeting was called to order and roll call taken were: Chair Calloway, Past Chair Dawkins, Member Odom, Member Briggs, and Member Maxwell. However, a Quorum was reached at approximately 7:10. Members that joined were: Member Hopkins, Member Ruiz, and Member Daly. Also present: Commissioner Keller and Joy Wright, Community Relations Manager Absent were: Member Foster (AE), Member Freeman (AE), and Member Padilla (AU). Agenda Item II: A: Comments from Citizens /Public: Chair Calloway invited Public Comments: No citizens or members of the public present. Introduction of New Member: Introduction of new member, Valerie Odom by Chair Calloway. Member Odom shared with the Board a brief history of her past and current rolls within the community. Agenda Item I: C: Review Agenda for Tonight Meeting: Chair Calloway reviewed the agenda for the night. Agenda Item I: D: Review of Minutes from March 5th: Discussion of minutes for month of February, March, and May. Past Chair Dawkins explained that she did not have the minutes for June 4 but will submit them. Minutes accepted and approved with a correction made on the Feb minutes changing the voted expenditure of $0.00 to $100. II: BUSINESS FOR DISCUSSION Budget Report: Joy Wright reported that the Board had a current fund balance of $15,049.74. This amount does not include invoice for ICE inserts that were distributed with the utility bills for the month of June. The total cost came to $700. This amount is lower than what the normal cost would have been. Actual cost for future notice is $900. Discussion was held on ways to cut down and /or request that the City pay for the cost. However, Ms. Wright explained that that would be the final cost. Cemetery: Discussion regarding the visit by Pastor Brian Stamper at the June meeting. It was discussed that he has agreed to spear head the celebratory activities once the final resting place of the memorial is chosen. Board discussion regarding the current spot of the memorial in the cul de sac, concerns with assesiblility and security. Member Maxwell shared his concerns with possible damage and /or defamation that can be done to the memorial in its current location. Board unanimously agreed that the memorial should be secured by the City until the final spot is chosen. Commissioner Keller agreed. He would send emails to the City with the Board's recommendations International Cultural Exposition Day: Member Maxwell (ICE Chair) presented an update on ICE. Residents from Ocoee have filled 5 of 6 key positions that are needed in the infrastructure of the committee. The following positions have been filled: Planning and Resource- Elizabeth Goutei, Paul Hershal, Media /Marketing- Natasha Ford, Li Xu, Culinary Cuisine Committee- Alex Grinven, Decoration and Awards- Member Daily, Dancey/Pageantry- Laurnet. Member Maxwell requested that the Board look at approving a budget for an interactive website for ICE. Also the visual was presented. Suggestions were made that the American flag needs to be more visual in the logo. Once the logo is approved, stationary will be printed. A request was made by Member Maxwell that all committee heads will need business cards. Member Maxwell made a motion for Board to approve funding not to exceed $1500 for the development of a web page, business cards, group photos and logo. Past Chair Dawkins 2 the motion. Motion was passed. Next ICE meeting to be held July 28 At that meeting, future meetings would be schedule. Member Odom asked for more info on the purpose of ICE. Member Maxwell presented a history and purpose for it, along with Member Hopkins. Some other events that are being discussed to add into ICE are a 5K run, flag ceremony, meet and greet, etc. Member Ruiz requested a list of individuals in ICE and their offices. Rev. Martin Luther King, Jr. Celebration: Keynote Speaker: Member Briggs recommended Nelson Pinder as the key note speaker. Discussion was held by the Board regarding options. Member Briggs will check on this lead and follow up. In the case that a keynote speaker is not found, Member Maxwell has agreed to be a back up. Vote for New Chair Elect: Board discussed the office of Chair Elect and the time period that the Chair Elect would serve. Nominations were made for: Member Hopkins: 1 vote Member Maxwell: 1 vote Member Freeman: 5 votes Member Freeman was elected as the new Chair Elect for the HRDB. Member Freeman was not present and her response regarding the acceptance of the position will be discussed at the August board meeting. Other Business: Member Hopkins presented her concern of the Board not having an official clerk. Discussion was held by the board. Past Chair Dawkins expressed her concerns of not being able to have the notes prepared within a certain time range due to her full time job, school, and family responsibilities. Commissioner Keller agreed to discuss this with the City. Member Odom questioned the bylaws of the HRDB and whether they explicitly listed the office of the clerk. Discussion was held stating that it was within the bylaws for a clerk. Set Next Agenda: Chair Calloway, along with input from the board, set the agenda for the next meeting, which will be held on August 6, 2015, said Agenda was established as listed below: I I. CALL TO ORDER A. Pledge of Allegiance and Moment of Personal Reflection B. Roll Call and Determination of Quorum C. Review Agenda for Tonight's Meeting D. Review of Minutes for June 4 and July 9th. II. BUSINESS FOR DISCUSSION A. Comments from Citizens /Public B. Budget Report C. Cemetery D. International Cultural Exposition Day E. Rev. Martin Luther King, Jr. Celebration; Keynote Speaker F. Set Next Agenda; Thursday, September 3, 2015 III. QUESTIONS /COMMENTS IV. ADJOURNMENT III: QUESTIONS /COMMENTS: Chair Elect confirmation IV: ADJOURNMENT: Chair Calloway declared meeting adjourned at approximately 9:15 pm. V a ch Co C IIO ; P) /l 6 / 2°15