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HomeMy WebLinkAbout09-01-2015 AgendaOCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida September 1, 2015 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS Legislative Update —Chris Carmody and Robert Stuart of Gray Robinson Presentation by Assistant Director of Support Services Gaines — Appreciation for Visionary Leadership to Robert Godek for 19 Years of Service as Chairman of the Code Enforcement Board Presentation by Utilities Director Smith — Electric Vehicle Charging Program C. COMMENTS FROM CITIZENS/PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes for the Regular Commission Meeting held August 18, 2015. (City Clerk Eikenberry) 2. Award of B15-07 Septic Tank Pumping and Hauling Services Program. (Purchasing Agent Tolbert) The City of Ocoee Utilities Department intends to start a program for residents that manage the administrative aspects of routine pumping of their residential septic system. The goal is to help protect the environment and City residential properties from preventable sewage issues due to missed routine pumping of septic tanks. Secondly, the City plans to make this a cost-effective program by pooling residents to achieve economies of scale and reducing hauler costs by permitting free dumping at the wastewater treatment facility. The Septic Tank Maintenance Program and the corresponding rate resolution will be brought forward at a subsequent City Commission meeting. This is a pilot program, and the City reserves the right to cancel the contract at any time based upon the success of the program. This term contract will be for an initial period of three (3) years with the option of two (2) one-year automatic extensions for a maximum term of five (5) years. Staff recommends that the City Commission award Bid #B 15-07 Septic Tank Pumping and Hauling Services Program to Brownie's Septic and Plumbing, LLC and Sauer Septics Environmental Service, Inc., for the prices as stated in their respective bids. Regular City Commission September 1, 2015 3. Approval of Declaration of Surplus Property. (Purchasing Agent Tolbert) Staff requests the approval of the City Commission to contract George Gideon Auctioneers, Inc. for the public sale of the City's surplus property. With Gideon performing online and onsite auctions, this action will present the City with the opportunity of a larger coverage area and would alleviate the overtime costs incurred in conducting the auction in-house. The surplus items will be delivered to the Gideon property located at 2753 N. Hwy. 441, Zellwood, FL 32798. Gideon performs governmental auctions the third Saturday of each month; therefore, the next available auction will be held on September 19, 2015 at 9:00 a.m. The auction will be advertised in the Orlando Sentinel, the West Orange Times, and the City's Internet site. 4. Approval of Health Data Exchange Participation Agreement between the Ocoee Fire Department and ESO Solutions. (Fire Chief Miller) The agreement being presented for approval is between the Ocoee Fire Department and ESO Solutions for services to be provided allowing an exchange of patient information and demographical data between the Ocoee Fire Department and the local participating hospitals. This exchange network is known as the Health Data Exchange (HDE). The data retrieved from the hospitals can be used to track patient information following treatment provided by the Ocoee Fire Department. This information can be used to identify training needs and ensure appropriate treatment was given. This information can also be used to improve the department's quality assurance program. This exchange also provides patient information that the department may not have been able to obtain while conducting patient care. This additional information will assist with billing requirements, if the Ocoee Fire Department transported the patient. 5. Approval for the use of Savings of $4,651 to Upgrade Existing OFD Stretchers. (Fire Deputy Chief Hoover) On August 4, 2015, the Commission approved $188,915 to purchase a transport rescue with a Power Load unit. Purchasing directly from the manufacturer rather than through Wheeled Coach, the City saved $4,651. The Fire Department would like to use the savings of $4,651 including $5,094.36 from OFD Account 3400 for upgrading the existing Stryker stretchers, which totals $9,745.36. 6. Approval of the ChargePoint Master Services and Subscription Agreement and the ChargePoint Assure Terms and Conditions of Service for the Electric Vehicle Charging Station. (Utilities Director Smith) The Utilities Department is in the process of purchasing a dual bollard electric vehicle charging station from ChargePoint, Inc. They offer the world's largest and most open electric vehicle charging network. ChargePoint, Inc., requires a subscription for their service plans through the adoption and execution of their Master Services and Subscription Agreement. Some benefits of the commercial service plan are: online monitoring of the station's usage, pricing management, payment processing, mapping of the station and controlling the station's access. The department requests to enter into an extended one (1) year parts and labor warranty agreement with ChargePoint, Inc. 7. Approval of Emergency Pump Replacements - Lift Station 14. (Utilities Director Smith) The Lake Olympia Club and Lake Olympia Subdivision's original lift stations (2) were outfitted with PumpX pumps. PumpX no longer supplies/support wastewater applications. A replacement pump by Flygt scheduled for installation at Lift Station 423 (White Hill Subdivision) has been temporarily placed in service in Station 414. Due to the needed replacement of Lift Station 423 pump(s) and one remaining PumpX, new pumps have been procured under an Emergency Purchase status from Flygt in the amount of $29,018.00. 2I �1 aig4 Regular City Commission September 1, 2015 G. FIRST READING OF ORDINANCE 8. First Reading of Ordinance — Ocoee Crown Point PUD (Planned Unit Development) Substantial Amendment to PUD Rezoning Ordinance/Land Use Plan and Preliminary Subdivision Plan. (Second Reading and Public Hearing scheduled for September 15, 2015, Regular Commission Meeting at 7:15 p.m. or soon thereafter). (City Planner Rumer) The Ocoee Crown Point PUD is envisioned to be a multi -use project combining an assortment of public uses with residential, office and commercial uses in a high quality Traditional Neighborhood Development environment. The City is currently under contract to sell the existing single-family residential tracts along with the 30-acre park tract to Mattamy Homes. The proposed amendment to the PUD is to modify the 30-acre park tract for residential use. The applicant has modified the plan to include single-family as the primary residential use. Accordingly, the Land Use Plan was amended to reflect the applicant's request. The following modifications are proposed with this amendment submittal: • Change the land use of Tract 3 from park to residential; • Increase the maximum number of single-family dwelling units from 264 to 333; • All internal roadways will be private and gated; • On Ocoee Crown Point Parkway, the vehicle access points for the Elementary School Site will be limited to the school tract; • Public pedestrian access for the trail will be limited to the conservation tract adjacent to Lake Apopka. No internal trails will be open to the public; • Rear setback change from 25' to 20' on all lots with 120' in length; • Modify the lot sizes to include 45's, 55's and 65's. 9. First Reading of Ordinance - Amending City Code Section 7-9 to Provide for Negotiated Settlement of Code Enforcement Fines and Liens through an Administrative Process. (Second Reading and Public Hearing scheduled for September 15, 2015, Regular Commission Meeting at 7:15 p.m. or soon thereafter). (Support Services Director Butler) The City Commission seeks to amend Section 7-9 of the City Code in order to allow for an administrative negotiated settlement process to reduce code enforcement fines and issue a Satisfaction of Lien for properties successfully completing the negotiated settlement process. After October 1 of each year, staff may mail notices to qualifying property owners advising them of the administrative fine reduction program. At other times, property owners may elect to use the administrative process in order to resolve outstanding code enforcement fines and liens. Any property owner seeking a reduction in fines and a release of lien through the administrative process must file an application using a form provided by the City. All such applications will be reviewed by code enforcement staff and presented to the City Manager for review and acceptance into the fine reduction program. As drafted, the proposed changes to the City Code allow the City Manager to make modifications to the basic process or to waive one or more requirements for unusual circumstances and property conditions. H. PUBLIC HEARINGS 10. Sale of Property Located in Northeast Quadrant of Clarke Road and AD Mims Road to Charter Schools Development Group, LLC. (Advertised in the Orlando Sentinel on Tuesday, August 25, 2015). (City Attorney Cookson) Charter Schools Development Group, LLC is requesting to purchase 12 acres from the City of Ocoee with the purchase price of $2,613,000 for purposes of building a K-8 charter school and an adjacent commercial development. The property is located within the northeast quadrant of Clarke Road and AD Mims Road intersection. Pursuant to Section C-8(13)(1) of the City Charter, the City Commission must approve the sale at an advertised public hearing. The agreement does not become effective until approved by the City Commission and executed by the Mayor. 31 u1 i g e Regular City Commission September 1, 2015 I. REGULAR AGENDA 11. Consideration to Waive the Residency Requirement for Reappointment to the Human Relations Diversity Board (3-year terms). (City Clerk Eikenberry) An application has been submitted by Barbara Anne Boudokhane who is no longer a resident of Ocoee; however, per the Board's Bylaws, the City Commission can waive the foregoing membership qualifications when the City Commission deems it appropriate. Ms. Boudokhane has expressed an interest in being reappointed to the Human Relations Diversity Board for a term ending May 2018. On August 4, 2015, the Commission asked the HRDB to change their bylaws in a manner that would indicate when they think a waiver of residency should be granted. Amended bylaws were presented to the Commission and approved by resolution on August 18, 2015. Ms. Boudokhane is requesting the Commission waive the residency requirement to be reappointed. 12. Holiday Schedule for 2016. (City Clerk Eikenberry) Section 8.01 of the Personnel Rules and Regulations lists Holidays that will be observed annually in the City of Ocoee. Each year the Commission approves those holidays as well as selects dates for those holidays that are not strictly defined. Recommendations: Approved Holidays Dates As Approved 2016 Recommendations New Year's Day January 1 Friday, January 1, 2016 Martin Luther King, Jr. Day Third Monday In January Monday, January 18, 2016 Memorial Day Last Monday in May Monday, May 30, 2016 Independence Day July 4 Monday, July 4, 2016 Labor Day First Monday in September Monday, September 5, 2016 Thanksgiving Day Fourth Thursday Thursday, November 24, 2016 Day After Thanksgiving Day after Fourth Thursday Friday, November 25, 2016 Christmas December 25 (Falls on Sunday) Friday, December 23, 2016 Day Before or After Christmas Day As determined by Commission Monday, December 26 2016 J. STAFF ACTION ITEMS K. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. 41 P i g e