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HomeMy WebLinkAboutItem #04 Approval of the Federal Fiscal Year 2015 Edward Byrne Memorial Justice Assistance Grant (JAG Countywide-State Solicitation) Application #2016-JAGC-2776 and Signature of 51% Approval Letter ocoee florida AGENDA ITEM COVER SHEET Meeting Date: September 15, 2015 Item # 4 Reviewed By: Contact Name: Chief Charles J. Brown Department Director: Chief -,1 •rown Contact Number: 407.905.3160 x 3022 City Manager: Rob Fran ,�� Subject: Federal Fiscal Year 2015 Edward Byrne Memorial Justice Assistance Grant (JAG)- Program-(JAG Countywide-State Solicitation) application #2016-JAGC-2776. Background Summary: This year, $10,000.00 has been made available for the City of Ocoee Police Department through the Edward Byrne Memorial Justice Assistance Grant (JAG). The Byrne Memorial Justice Assistance Grant (JAG) Formula Program Committee wishes to submit the attached 51% Letter to the Office of Criminal Justice Grants in Tallahassee. This letter lists the various programs for which the participating law enforcement agencies in Orange County plan to spend the $296,122.00 allocated to them. The letter and accompanying grant application must be signed by the Mayor. If approved, the City of Ocoee will receive $10,000.00 to purchase Equipment for Crime Scene Unit. The Ocoee Police Department has been dependent on other agencies for the use of their Crime Scene Investigators. Due to the economy, the ability for these agencies to assist in a timely manner has diminished with the other agencies reduction in staffing and funding. Officers responding at a crime scene are responsible for a multitude of tasks including obtaining information from Victims and Witnesses in a timely manner to apprehend the perpetrators quickly. They are also responsible for the collection of evidence for successful prosecution of the criminal(s). Contacting a Crime Scene Investigator from another agency takes time and can cause a substantial delay if that investigator is already in use at their agency or assisting another agency. A delay in collection of evidence can result in crucial evidence being contaminated or lost. At times, these crime scenes are large and could keep the officer occupied for a lengthy period. This results in the officer being unable to assist in other needs of the community or diminishes our staffing on the street causing potential safety hazard to other officers and the community. The services provided by the Crime Scene Investigator utilizing the procured equipment requested will enhance criminal investigations conducted by the Ocoee Police Department. The services provided by the Crime Scene Unit will enhance the quality of life in the City of Ocoee by deterring criminal activity through successful prosecution. The assistance provided by the Crime Scene Investigator will allow the patrol officer to complete the initial investigation quicker and allow them to return to service and care for other duties within the community. Issue: Should the Honorable Mayor and Board of City Commissioners authorize the Mayor to sign the 51% Letter and grant application allowing the Police Department to apply for $10,000.00 that has been made available for the Ocoee Police Department through the Edward Byrne Memorial Justice Assistance Grant (JAG) to purchase Equipment for Crime Scene Unit? Recommendations It is recommended that the Honorable Mayor and Board of City Commissioners authorize the Mayor to sign the 51% Letter and grant application allowing the Police Department to apply for $10,000.00 that has been made available for the Ocoee Police Department through the Edward Byrne Memorial Justice Assistance Grant (JAG) 1 to purchase Equipment for Crime Scene Unit. Attachments: Solicitation Letter, Grant Application, 51% Letter Financial Impact: $10,000.00 available to the Ocoee Police Department through the Edward Byrne Memorial Justice Assistance Grant(JAG). No matching funds are required by the City. Type of Item: (please mark with an x) Public Hearing For Clerk's Dept Use: Ordinance First Reading X Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion&Direction X Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. TA v40- N/A Reviewed by N/A 2 11/4.Vidr ocoee florida September 3, 2015 Mayor John Grogan Commissioners Ms. Petrina T. Herring Vacant District 1 Community Program Administrator Office of Criminal Justice Grants Rosemary Wilsen Department of Law Enforcement District 2 2331 Phillips Road Rusty Johnson Tallahassee, Florida 32302 District 3 Joel F.Keller Dear Ms. Herring: District 4 In compliance with State of Florida Rule 11D-9, F.A.C., the City of Ocoee City Manager approves the distribution of$296,122 of Federal Fiscal Year 2015 Edward Byrne Robert D.Frank Memorial Justice Assistance Grant (JAG) Formula Grant Program regular funds for the following projects within Orange County: Subgrantee/Implementing Title of Project Federal Dollar Amount Apopka Police Department Records Management System Upgrades $10,720 Belle Isle Police Department Video and Security Project. $10,000 Eatonville Police Department Traffic Awareness and Safety $10,000 Edgewood Police Department Body Camera Project $10,000 Maitland Police Department Maitland Traffic Crash Management Project $10,000 Oakland Police Department 15-16 Department Operations Project $10,000 Ocoee Police Department Equipment for Crime Scene Unit $10,000 Orange County Sheriffs Office Radio Project $147,967 Orlando Police Department Forensic Lab Equipment $47,435 Windermere Police Department Radio Communications $10,000 Winter Garden Police Electronic Evidence Improvement Project $10,000 Department Winter Park Police Department Traffic Technology Enhancement $10,000 Sincerely, John Grogan City of Ocoee, Mayor City of Ocoee • 150 N Lakeshore Drive • Ocoee, Florida 34761 Phone: (407) 905-3100 •www.ocoee.org i e FDLE Florida Department of Business Support Rick Scott,Governor Law Enforcement Office of Criminal Justice Grants Pam Bondi,Attorney Genera! Post Office Box 1489 Jeff Atwater, Chief Financial Officer Richard L.Swearingen Tallahassee,FL 32302-1489 Adam Putnam, Commissioner of Agriculture Commissioner (850)617-1250 www.fdie.state.fl.us July 16, 2015 The Honorable Teresa Jacobs Mayor, Orange County Board of Commissioners 201 South Rosalind Avenue, 5th Floor Orlando, FL 32801 Re:' Federal Fiscal Year(FFY)2015 Edward Byrne Memorial Justice Assistance Grant(JAG) Program— JAG Countywide—State Solicitation Dear Mayor Jacobs: The Florida Department of Law Enforcement (FDLE) anticipates an award from the United States Department of Justice for FFY 2015 JAG funds. FDLE will distribute these funds in accordance with the JAG Countywide distribution provisions of Chapter 11 D-9, Florida Administrative Code. FDLE has set aside $296,122 funds for use by all units of government within Orange County. Enclosed are the following documents to assist your county with the strategic planning and allocation process. JAG-Countywide Program Announcement&Application Instructions JAG-Countywide Project Timeline JAG-Countywide Application Checklist Certificate of Participation The enclosed Program Announcement provides an overview of these funds which can be used by local units of government to support a broad range of activities to prevent and control crime and to improve the criminal justice system. Please note the Program Announcement includes information from the U.S. Department of Justice relating several areas of national focus and its priorities to help maximize the effectiveness of the Byrne/JAG funding. The Application Instructions provide an overview of requirements for submitting the JAG-Countywide request for funding through FDLE's on-line grant management system (SIMON). JAG-Countywide documents are also located online at http:f/www.fd le.state.fl.uslcontent/Grants/JAGC2016.aspx As a condition of participation in this program, the units of government in each county must reach a consensus concerning the expenditure of these funds. This consensus must include the projects to be implemented as well as the agency responsible for such implementation. Developing such consensus will require someone to exercise leadership and assume a coordinating role in the development of applications for these funds. This coordinator will also serve as a liaison between the awarding agency and the subrecipient(s)to ensure all reports, documentation, and timelines are being submitted as per the requirements of the agreement. FDLE recommends the Board of County Commissioners assume this responsibility. In the event the county declines to serve in this capacity, the Department will request the governing body of each municipality in the county, in descending order of population, to serve as the coordinating unit of government. 1 Service •integrity •Respect •Quality • j ■ The Honorable Teresa Jacobs July 16,2015 Page Two The enclosed Certificate of Participation form requests the identification of an individual coordinator. We will send this individual further information regarding the application process in FDLE's online grant management system. The information provided for this year's award process is similar to those provided in previous years, but contain substantial revision based on new state and federal requirements for subawards involving federal grant funds. Please review all information and ensure the designated County Coordinator forwards all relevant program and application information to applicable JAG Project Directors within your county. Please complete the enclosed Certificate of Participation and return it as soon as possible to the mailing address below: Florida Department of Law Enforcement Office of Criminal Justice Grants Attention: Petrina T. Herring 2331 Phillips Road Tallahassee, Florida 32308 FDLE does not discriminate, and prohibits subrecipients from discriminating, on the basis of race, color, religion, national origin, sex,disability, or age in the delivery of services or benefits or in employment. We look forward to working with you. Please contact me or the JAG supervisor Randall Smyth at(850) 617-1250 with any questions or for further assistance regarding the JAG Program. • Sincerely, • Prj) Petrina T. Herring Bureau Chief PTH/ps Enclosure cc: Mayors in Orange County Law Enforcement Agencies in Orange County Current JAG Project Directors in Orange County • •