Loading...
HomeMy WebLinkAbout10-20-15 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida October 20, 2015 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS Proclamations — October 2015. (Mayor Grogan) ➢ Pastoral Care Week — October 18 — 24 , Accepted by Reverend Scott Fleming, Pastoral Care Supervisor from Health Central Hospital ➢ Red Ribbon Week — October 23rd — 31 st Announcement by Detective Michelle Grogan Regarding Fundraiser Event for Officer Trista Blake C. COMMENTS FROM CITIZENS/PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes for the Regular Commission Meeting held October 6, 2015. (City Clerk Eikenberry) 2. Approval of New Appointment to the Citizen Advisory Council for Ocoee Police Department (3 -year terms). (City Clerk Eikenberry) Members of the Citizen Advisory Council for Ocoee Police Department serve three -year terms. The Resolution creating the Board allows no more than fifteen (15) members. The Board currently has nine (9) members. One application has been received to serve on the Board from Adrian J. Hill. 3. Reappointments to the Parks & Recreation Advisory Board. (City Clerk Eikenberry) Members of the Parks and Recreation Advisory Board serve two -year terms. The Ordinance provides that the Parks and Recreation Advisory Board membership shall consist of nine (9) members and whenever possible, appointments to the Board may include one member from each of the following organizations: Ocoee Little League, Ocoee Youth Soccer League (OYSL), Ocoee Bulldog Pop Warner Football, and West Orange Senior Citizens Association. Currently the board has seven (7) members and no applications on file. Regular City Commission October 20, 2015 The two -year terms of Gordon Applegate, Mary Barber, Sandra Hudson and Wendell Singrey ended October 1, 2015. Members Applegate, Barber, and Singrey have indicated they are willing to serve another two -year term, if reappointed. Member Hudosn has declined reappointment. 4. Reappointments to the Violations Hearing Board. (City Clerk Eikenberry) The Violations Hearing Board is to be made up of seven (7) members of which two must be members of the Citizens Advisory Council of the Ocoee Police Department (the "CACOPD "). Additional members of the Violations Hearing Board may also be members of the CACOPD. All members of the Violations Hearing Board must be residents of the City of Ocoee, own real property in Ocoee, or be an owner of a businesses located in Ocoee. The two members appointed from among the membership of the CACOPD were David Ball and Jerry Zielinski; Member Laney was appointed by the Mayor while Member Lopez- Anderson was appointed by Commissioner Wilsen. All members have declared interest in serving another 2 -year term. 5. Approval of Final Payments for Entertainment, for the 2015 Founders' Day Celebration. (Parks and Recreation Director Hayes) The entertainment for the 2015 Founders' Day Celebration as previously reported by the Founders' Day Committee, will include the headline acts of.38 Special on Friday, November 13th and Gary Allen on Saturday, November 14th. Additional entertainers have also been retained, and will include Jan Pardi, Brothers Osbourne, and Asleep at the Wheel. Final payments for the entertainment will need to be made the day of each respective entertainer's performance or as otherwise agreed. The cost of the final payments for these groups will total $77,500. There is a current balance of $72,654.08 for the 2015 Founders' Day Celebration; however, additional revenues are anticipated through donations and merchandise sales. 6. Approval to Renew Microsoft Enterprise License Agreement. (Operations Manager- IT /GIS Dillingham) On November 6, 2012, the Mayor and City Commission approved a three -year Enterprise Agreement with Miscrosoft through Software House International (SHI), which is a state contract provider. The term of the agreement is set to expire. The City has the option to update its agreement for another three years. The cost of renewing the agreement will not exceed $50,000 this fiscal year. 7. Approval of the Renewal of the EMT/Paramedic Student Affiliation Agreement between the City of Ocoee and Valencia College. (Fire Chief Miller) The City Commission originally approved for the Ocoee Fire Department to enter into an agreement with Valencia College to provide supervised learning experiences for the college's emergency medical services students on August 5, 2008. That agreement was approved for renewal on November 2, 2010 and again on November 19, 2013. The current agreement is set to expire on December 31, 2015. The Ocoee Fire Department would like to renew the agreement for another two year period from January 1, 2016 to December 31, 2017. 8. Approval of the Renewal of the Radio Services Agreement with Motorola, Inc. (Police Chief Brown) In November 1995, the Honorable Mayor and Board of City Commissioners authorized the purchase of the Motorola 800 MHz Radio system, which is still being utilized by the City in conjunction with Orange County's radio system. Also purchased with the radio system was a service maintenance agreement. The agreement is required for equipment that is no longer under factory warranty. Included in the agreement is all covered radio equipment currently owned by the City of Ocoee with the exception of the radio equipment purchased by the City for the fire department. The proposed agreement takes effect October 1, 2015 and runs through September 30, 2016. The cost of the service agreement for the next 12 months is $23,022.48 (payable in monthly payments of $1,918.54). Funds are allocated in the FY 2015 -2016 budget for Equipment Maintenance Contracts. 2IPage Regular City Commission October 20, 2015 9. Approval of Workers' Compensation Appellate Fee Settlement. (Human Resources Director Williford) As discussed at the October 6, 2015, Executive Session, an employee in the Police Department has a worker's compensation claim against the City. This is the first step in settling this claim. By paying the Appellate Fee amount, the City can move forward with settlement of the employee's claim and associated attorney fees. This will minimize and contain future costs to the City. Due to the medical and confidentiality issues involved, associated documents of the settlement are not included with this item. 10. Approval of Resolution, Customer Application, and Customer Agreement for Septic Tank Pump Out Services. (Utilities Director Smith) The Utilities Department wishes to offer contracted septic pump out services to Utilities customers with residential, on -site septic tanks to help maintain the vitality of their tanks, and to protect the environment from contamination. The City Commission voted to approve the Award of B 15 -07 Septic Tank Pumping and Hauling Services Program on September 1, 2015. This approval allows the City to contract with septic haulers for routine residential septic tank pump out services. The customer will subscribe to a three (3) year Agreement with a one -time, initial registration fee of $60.00, and $7.00 per month for thirty -six (36) months, invoiced on the customer's monthly Ocoee Utility Bill. The City will coordinate the pumping of the enrolled customers' septic tanks one (1) time during the initial six (6) months of their term. G. SECOND READING OF ORDINANCE — PUBLIC HEARINGS 11. Second Reading of Ordinance - Crystal Investments Assisted Living Facility (ALF). (Advertised in the West Orange Times on Thursday, October 8, 2015.) (Principal Planner Fabre) The Crystal Investments ALF property is located on the northwest corner of Silver Star Road and Ridgefield Avenue. The subject site is approximately 1.73 acres in size and is currently vacant, undeveloped and sparsely covered on the north side with a mixture of Cherry, Pines and Oaks. The property is currently zoned Neighborhood Shopping (C -1). The Future Land Use designation for the site is "Commercial," which allows for a Floor Area Ratio of 3.0. The Applicant is requesting a "Planned Unit Development" (PUD) zoning in order to allow for a 60 Bed Assisted Living /Memory Care Facility (ALF). The Land Use Plan proposes the eventual construction of a one -story building with a total building floor area of 20,664 square feet. Based on the recommendation of the DRC and Planning & Zoning Commission, Staff recommends that the City Commission approve the PUD Rezoning and Land Use Plan for Crystal Investments ALF, subject to resolving any remaining staff comments. a. Rezoning to Planned Unit Development (PUD) / Land Use Plan (LUP) b. Development Agreement (not a public hearing) 12. Second Reading of Ordinance - Ocoee Landings Rezoning to Planned Unit Development (PUD), Land Use Plan (LUP) and Preliminary Subdivision Plan (PSP). (Advertised in the West Orange Times on Thursday, October 8, 2015.) (Principal Planner Fabre) The Ocoee Landings property is located on the northeast corner of Silver Star Road and Lake Johio Drive, which is approximately 20 acres in size and currently vacant. The property is currently zoned Community Commercial (C -2). The Future Land Use designation for the site is "Commercial," which allows for a Floor Area Ratio of 3.0. The rezoning to PUD is required to introduce the residential density. The Ocoee Landings Planned Unit Development (PUD) will consist of a mixed -use development consisting of 9.15 acres of residential and 6.89 acres of commercial. The residential portion of the project is proposed at a maximum of fifty (50) dwelling units. The typical lot size proposed is 50' x 110' (5,500 sq. ft.). There are three passive recreation areas with two tot -lots proposed on the LUP/PSP. The subdivision will be un -gated with public streets. As shown on the plans, the four (4) commercial lots will have access on Silver Star Road and Lake Johio Drive. The commercial portion will consist of 6.89 acres of C -2 uses with certain uses excluded. 3 (Page Regular City Commission October 20, 2015 There are three (3) waivers from the Land Development Code that are currently requested. First, the Applicant has requested a waiver from Table 5 -1 Permitted Use Regulations to allow drive -in restaurants within two hundred (200) feet of residential property. The second waiver requested is for the commercial building setback of 50 feet against residential use to be reduced to 25 feet on Lots 3 and 4 only. The third and final waiver requested is reducing the PUD 25 feet minimum building setbacks for the residential portion of the PUD. 13. Second Reading of Ordinance — Homes in Partnership, 348 13th Avenue Property Annexation and Rezoning. (Advertised in the West Orange Times on Thursday, October 8, 2015 and Thursday, October 15, 2015.) (City Planner Rumer) The subject property is vacant and located on the south side of 13th Avenue, on the corner of 13th Avenue and Peters Street. The subject property is considered contiguous to the City of Ocoee since it is bordered by property located within the City limits on the east side. The annexation is consistent with the Future Land Use Element Policy 2.5. City staff has requested a City of Ocoee zoning designation of R -1 (Single - Family Dwelling), which is consistent with the zoning of the adjacent Orange County properties. According to the Land Development Code, the R -1 zoning designation is intended for areas shown on the Future Land Use Map as "Low Density Residential." The R -1 zoning designation is consistent with the adopted future land use designation of Low Density Residential, as shown on the City of Ocoee and Orange County Joint Planning Area future land use map. The proposed annexation is a logical extension of the City limits, urban services can be provided, and the annexation meets state and local regulations. a. Annexation Ordinance b. Rezoning Ordinance H. PUBLIC HEARINGS 14. CSUSA Charter School — Special Exception for School Use (Advertised in the West Orange Times on Thursday, October 8, 2015) (City Planner Rumer) The proposed CSUSA Charter School is located in Tract C of the Prairie Lake PUD. Prairie Lake PUD is a 278 acre development originally approved in 1991. Within the PUD, Tract C was reserved for 120,000 sq. ft. of commercial use. The subject site is vacant and contains 11.99 acres. The uses permitted in Tract C must comply with the C -2 (Community Commercial) zoning designation. The existing land use designation for the property is "Commercial ". The applicant is maintaining one (1) commercial out parcel along Clarke Road. The proposed CSUSA Charter School consists of a two story 68,000 sq. ft. PreK -8th grade charter school for 1,145 students. The proposed campus will utilize a single school building with associated recreational field and tot lot. The recreation field will not be lighted. Stormwater retention will be located on the property. Access to the site will be provided via two entrances, one located on Clarke Road and a second on Ocoee Vista Parkway. Staff finds that the request for a Special Exception for a school use is compatible with the surrounding land uses and is consistent with the seven criteria for approving a Special Exception. Therefore, staff supports the request for Special Exception from CSUSA Charter School. I. REGULAR AGENDA 15. Approval of Purchase of Services from the Omega Group (Required for Converting Data from CTS America's CAD /RMS for use by Omega Group's Crime View Products). (Lt. Steve McCosker) The City of Ocoee currently owns the Omega Group's Crime View software. Crime View offers the police department's crime analyst a simple interface that allows for advanced analyses such as Hot Spot mapping and Repeat Calls reporting. The City's Computer Aided Dispatch (CAD) and Records Management Systems (RMS) data can be automatically imported into a mapping platform which allows end users to visualize crime activity geographically. This will allow for improved directed patrol and enforcement activities. When the City of Ocoee contracted dispatch services through the City of Apopka, computer connectivity did not allow for the City of Ocoee to have the direct connection needed to pull the crime data required for the utilization of Crime View. Now the upgraded CAD and RMS, made possible by contracting with the City of Winter Garden, allows the City of 41Page Regular City Commission October 20, 2015 Ocoee to access crime data. In order to utilize the Crime View, the Omega Group will have to write a script to pull the data from the CAD and RMS. Once the data is pulled from the RMS and CAD, it can also be used by the Omega Group's Crimemapping.com. This product is the Web face of the Crime View Enterprise platform, which reaches and informs interested community members with timely, accurate crime and incident information, resources and alerts via a map. This product will allow community members access to view and monitor criminal activity, raising awareness and assisting law enforcement in prevention. It is recommended that the Honorable Mayor and Board of City Commissioners authorize the Police Department to spend no more than $10,000 for the purchase of the Crimemapping.com and the interface to pull the data from our current RMS /CAD. 16. Designation of Voting Delegate — National League of Cities, Inc. Annual Business Meeting. (City Clerk Eikenberry) The National League of Cities (NLC) is holding their Annual Business Meeting in Nashville, TN, on Saturday, November 7, 2015 at the conclusion of the Congress of the Cities and Exposition. The NLC is requesting that City of Ocoee's Voting Delegate, as well as two alternates, are designated and received by October 30, 2015. J. STAFF ACTION ITEMS K. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. 5IPage