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Home My WebLink About11-03-15 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee,Florida November 3,2015 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS Proclamation—November 2015. (Mayor Grogan) ➢ Adoption Month — Accepted by the Baer Family; Ken, Kim and their three children; Lyla, Layne and Joshua. C. COMMENTS FROM CITIZENS/PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION,IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes for the Regular Commission Meeting held October 20, 2015. (City Clerk Eikenberry) 2. Approval of a Five-Year Agreement between the City of Ocoee Fire Department and Target Solutions. (Fire Chief Miller) Target Solutions is an online resource that helps provide safe and effective firefighter training. The Target Solutions program will allow the Ocoee Fire Department the ability to design monthly training programs and properly capture and track training data. Target Solutions offers a large amount of nationally recognized training videos and lesson plans. Target Solutions' resources will help meet the goals of the Ocoee Fire Department, which consists of at least 240 hours of fire-related training per calendar year per department SOP. 3. Approval of the Consent to the Sale or Transfer of the Operating Entity — Rural/Metro Corporation of Florida, d/b/a Rural/Metro Ambulance. (Fire Chief Miller) On September 1, 2012, the City of Ocoee and Rural/Metro Corporation of Florida, d/b/a Rural/Metro Ambulance, entered into an agreement for emergency ambulance transportation services. On July 30, 2015, Rural/Metro Corporation and American Medical Response (AMR) announced that AMR HoldCo., Inc., Ranch Merger Sub, Inc., and WP Rocket Holdings, Inc., entered into a merger agreement. As a result, Rural/Metro Corporation will become an indirect, wholly-owned subsidiary of Envision Healthcare Holdings,Inc.,and an affiliate of AMR. While this change will not result in a change of ownership for Rural/Metro Corporation of Florida, there is a change of ownership of the parent company. For this reason and in an abundance of caution, Rural/Metro Corporation has requested that the City of Ocoee consent to this transfer pursuant to Regular City Commission November 3, 2015 Approval to Purchase New Truck Tires and Sole Source Truck Tire Recapping. 4. (Public Works Director Krug) The Fleet Division budget includes annual replacement of truck tires. The City has researched pricing and found Boulevard Tire Center provides the lowest pricing available through the Florida Sheriffs Association Cooperative Bid for Tires & Related Services. The majority of the truck tires replaced during the year are for the Sanitation Division’s fleet. When available, the City previously piggybacked off existing municipal contracts for recapped tires. The City has again contacted the local recapped tire distributors/manufacturers, and they do not have existing contracts the City can utilize. Public Works recommends awarding a purchase order to Boulevard Tire Center, as in previous fiscal years, based on pricing from the Florida Sheriffs Association Cooperative Bid for Tires & Related Services for new truck tires. Public Works also recommends awarding a sole source purchase order to Boulevard Tire Center for recapped truck tires. Approval to Dispose of Surplus Sanitation Trucks. (Public Works Director 5. Krug) The Commission declared Sanitation trucks 742, 744 & 749 surplus at the September 1, 2015 meeting per Florida Statute 274, in order to properly dispose of them. George Gideon Auctioneers, Inc., (Gideon) has advertised the trucks through on-line auctions with minimum pricing reserves set on all three trucks totaling $94,000.00. The reserve pricing was estimated in the 2014/2015 budget based on the anticipated future value of the trucks at time of disposal. The bids received to date on the closed auctions total $68,000.00. The reduced bid pricing is based on the trucks now being ten (10) years old with bodies that require significant repair work to be utilized again in service. In previous years, Public Works successfully sought out potential vendors outside of our State network. Following several site inspections this year from truck vending firms, Public Works was informed the market now holds a low interest in the pre-emission trucks we are offering. Due to the low demand for the two (2) 2006 side-arm load trucks and one (1) 2006 recycling truck, Public Works recommends Commission approval for Gideon to accept offers below the current reserves that are in line with the used truck market and per staff concurrence. The anticipated revenue will be realized in the current fiscal year. Approval of Holiday Decorations City Wide with Clark Sales Display, Inc. 6. (Public Works Director Krug) The City of Ocoee has maintained holiday decorations in recent years that incorporate festive banners and lighted decorations. The City-owned banners are installed on light poles in locations without electrical connections with leased lighted decorations mounted on the following roads: • Clarke Road, SR 50 to north of A.D. Mims Road • Bluford Avenue, SR 50 to Silver Star Road • Maguire Road, Moore Road to SR 50 • Silver Star Road, Ocoee-Apopka Road to Clarke Road • Wurst Road, Little Spring Hill Drive to Phyllis Street The City has utilized the services of Clark Sales Display, Inc., (CSDI) in previous years as they have provided the lowest pricing and most responsive service. Public Works has researched pricing this year, including new vendors marketing central Florida, and again found CSDI to have the lowest pricing available through an existing contract with the City of St. Petersburg. Public Works recommends utilizing this contract to install 242 lighted decorations on light poles on the above referenced roads for a total of $42,350.00. CSDI is maintaining the same pricing as last year. 2 | Page Regular City Commission November 3,2015 7. Award of B16-01 Public Works Complex Stormwater Management System Project. (Purchasing Agent Tolbert) The City of Ocoee solicited bids from qualified contractors to furnish labor, supervision, materials, equipment, supplies and incidentals to construct the Public Works Complex Stormwater Management System Project. The project includes the construction of a stormwater management and collection system within the Public Works Complex. The scope of work consists of excavating a dual pond storage system for stormwater management, new drainage collection system and parking lot additions and drives for vehicle movements. This project provides stormwater upgrades in the Starke Lake drainage basin through improvements at the City's Public Works facility. The improvements enhance the City's ability to meet National Pollutant Discharge Elimination System requirements, along with providing compensating storage and treatment for the City Hall complex in accordance with St. John's River Water Management District water quality standards. This project is located in the Wekiva River Basin area. The bid was publicly advertised on September 13,2015, and opened on October 13,2015. There was a total of four (4) bids received ranging from $234,925.00 to $307,155.00. The Public Works and Finance Departments reviewed the bids received and all were considered responsive. Staff recommends awarding the bid to Villages Construction, Inc., for $234,925.00 as the most responsive and responsible bidder.All bids are available in the Finance Department for review. G. PUBLIC HEARINGS - None H. REGULAR AGENDA I. STAFF ACTION ITEMS J. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N.LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105 48 HOURS IN ADVANCE OF THE MEETING. 3IPage