HomeMy WebLinkAboutItem #08 Approval of Change Order No. 1 with Central Florida Environmental Corp. (CFE) for the Consumer Court Lift Station #62 Project ocoee
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AGENDA ITEM COVER SHEET
Meeting Date: November 17, 2015
Item #
Reviewed By: f `
Contact Name: Charles Smith Department Director: Char es Sm. • �di
Contact Number: 407-905-3159 City Manager: Robert F ;�7r f'r
Subject: Approval of Change Order No. 1 with Central Florida Environmental Corp. (CFE) for the
Consumer Court Lift Station #62 Project(District#3 — Commissioner Johnson)
Background Summary:
On June 16, 2015, the City Commission awarded a construction contract to Central Florida Environmental Corp.
(CFE) for the construction of the Consumer Court Lift Station #62 for $297,629.28. Lift Station #62 is located at
the terminus of the new State Road 50 sanitary sewer collection system. Construction projects are bid using a
best estimate of the unit quantities required for the work; however, the amount and type of material usually varies
from the estimate to adapt to field conditions. As with most unit pricing contracts, change orders are required to
address the differences between bid quantities and in-the-field quantities. Several events caused for an increase
to three (3) pay items.
Change Order No. 1 includes three (3) areas of adjustment:
1 & 2) Upon excavation, it was discovered that much of the soil had a high percentage of clay; therefore, it could
not be reused as backfill for the project site. Additionally, as the project limits constrict the amount of usable
storage for backfill soil, excavated clean, reusable soil was stored offsite and then transported back to the
construction site. These events caused an increase to two (2) pay items, Embankment (Clean Import Fill) and
Unsuitable Material (Removal and Disposal).
Net Increase to Pay Item No. 5— Embankment (Clean Import Fill) - $14,989.52
Net Increase to Pay Item No. 6— Unsuitable Material (Removal and Disposal) - $13,463.60
3) Subsequent to the awarding of the project, modifications were made to the original plan design as the City
was unable to obtain a Temporary Construction Easement for the Griffin Center Phase I Plat, just south of the
project site. The modification required additional 15" PVC gravity sewer main to be installed.
Net Increase to Pay Item No. 17 — 15" PVC Gravity Sewer Main - $5,131.68
The change order amount to include these adjustments is $33,584.80.
Issue:
Should the City Commission approve Change Order No. 1 with CFE for the adjustments to the bid quantities in
the amount of$33,584.80?
Recommendations
The Utilities Department recommends that the City Commission approve Change Order No. 1 with Central Florida
Environmental Corp. in the amount of $33,584.80 and extend the project completion date by 11 calendar days,
and authorize the Mayor and City Clerk to execute the change order.
Attachments:
Change Order No. 1 between the City of Ocoee and Central Florida Environmental Corp.
Financial Impact:
The S.R. 50 Project (City Project No. 31701) had a project adjusted budget of $355,000. The cost to complete
the station is $369,278.05, based on the awarding of the construction of the station to CFE in the amount of
$297,629.28, $16,735.97 for Duke Energy power service, $2,200.00 for wetlands permitting and mitigation,
$6,500 for construction materials testing, $6,500.00 for electrical appurtenances needed for the station,
$33,584.80 for Change Order No. 1, $1,128 for Electrical Engineer review, and approximately $5,000 for final
(close out) quantities. Therefore, $14,300 will need utilized funds from the 408 Fund Balance. Funds from the
408 fund will be unspent dollars from the completed Maguire Road Reclaim Pumping Project#14212.
Type of Item: (please mark with an "x")
Public Hearing For Clerk's Dept Use:
Ordinance First Reading X Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
Commission Approval
Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
Reviewed by 0 N/A
2
A
ocoee
florida
CITY OF OCOEE
150 North Lakeshore Drive
Ocoee, Florida 34761
*This Change Order can be authorized by the City Commission*
CONSUMER COURT LIFT STATION#62
CHANGE ORDER NO. 1
DATE: October 29, 2015 PURCHASE ORDER:
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE $297,629.28
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDERS $0.00
Net Increase (Decrease) Resulting from this CHANGE ORDER $33,584.80
The current CONTRACT PRICE including this CHANGE ORDER $331,214.08
Original CONTRACT COMPLETION DATE: November 13, 2015
Current CONTRACT COMPLETION DATE adjusted by previous
CHANGE ORDERS November 13, 2015
Net Increase Resulting from this CHANGE ORDER 11 days
Current CONTRACT COMPLETION DATE including this
CHANGE ORDER November 24,2015
CHANGES ORDERED:
REQUIRED CHANGES
1. This change order will cause a net increase to the contract total in the amount of
$33,584.80.
2. Increase in Pay Items to Complete the Project:
Pay Item No. 5 Embankment (Clean Import Fill)
Pay Item No. 6 Unsuitable Material (Removal and Disposal)
Pay Item No. 17 15" PVC Gravity Sewer Main
Items above have been summarized in the attached Summary of Values sheet.
II. JUSTIFICATION
Construction projects are bid using a best estimate of the unit quantities required for the
work; however, the amount and type of material usually varies from the estimate to adapt
to field conditions. Several factors caused for an increase to three (3) pay items. Please
see Narrative of Negotiations for specific details.
III. NARRATIVE OF NEGOTIATIONS
Pay Item No. 5 and Pay Item No. 6: Upon excavation, it was discovered that much of the
soil had a high percentage of clay; therefore, it could not be reused as backfill for the
project site. This caused an increase in Pay Item No. 5 and Pay Item No. 6. As the project
limits constrict the amount of usable storage for backfill soil, excavated clean, reusable
soil was stored offsite and then transported back to the construction site. This event
caused an increase in Pay Item No. 5.
Net Increase to Pay Item No. 5 - $14,989.52
Net Increase to Pay Item No. 6 - $13,463.60
Pay Item No. 17: Modifications were made to the original plan design as the City was
unable to obtain a Temporary Construction Easement for the Griffin Center Phase I Plat,
just south of the project site. The modification required additional 15" PVC gravity sewer
main to be installed.
Net Increase to Pay Item No. 17 - $5,131.68
IV. PAYMENT
The estimated cost of the completed station, based on the awarding of the construction of
the station to Central Florida Environmental Corp. is $355,000. This amount is inclusive
of a 10% contingency, $10,000 for Duke Energy power service, $10,000 for wetlands
permitting and mitigation, and $5,000 for construction administration. The net increase
from this event is $33,584.80, bringing the contract price to $331,214.08.
Consumer Court Lift Station#62, Change Order#1
V. APPROVAL AND CHANGE AUTHORIZATION
The original project and funding allocation was established by issuance of a CITY purchase
order, subject to the terms and conditions contained in the CITY's solicitation, Project Manual,
Drawings, Specifications, and/or the CONTRACTOR's service and price proposal, which
collectively form the terms of an agreement between the CITY and the CONTRACTOR for the
performance of the Work. This proposed change to the agreement requires approval by the City
Manager under the CITY's Purchasing Rules and Regulations and is consistent with any action
by the City Commission to award the Work to the CONTRACTOR. It is expressly understood
and agreed that the approval of the Change Order shall have no effect on the original agreement
other than matters expressly provided herein.
CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the
adjustments in contract price and time shown hereon constitute full and complete compensation
and satisfaction for all costs and modifications of performance time incurred by the
CONTRACTOR as a result of this Change Order. No other claim for increased costs of
performance or modifications of time will be granted by the CITY for the Work covered by this
Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or
time against the CITY arising from or relating to the matters or Work set forth or contemplated
by this Change Order.
[Balance of this page was left blank intentionally]
RECOMMENDED BY: ACCEPTED BY:
Consumer Court Lift Station#62, Change Order#1
CITY OF OCOEE, FLORIDA Jcontractor name]
By: By:
Signature Signature
Date: Date:
Title: Title:
APPROVED BY:
CITY OF OCOEE, FLORIDA
By: Date:
John Grogan, Mayor
Attest:
Beth Eikenberry, City Clerk
FOR USE AND RELIANCE ONLY BY THE APPROVED BY THE CITY OF OCOEE
CITY OF OCOEE, APPROVED AS TO FORM COMMISSION IN A MEETING HELD ON
AND LEGALITY THIS DAY OF , 20 UNDER
, 20 AGENDA ITEM NO.
By:
City Attorney
Consumer Court Lift Station#62, Change Order#1
Partial Payment
460I Summary of Values
Partial Payment No: 3
()C_Oee
florlda Payment Period: Start: 10/1/2015 End: 10/20/2015
Project Name: Consumer Court Lift Station#62
Contractor: Central Florida Environmental
Pay Item
No: Description Units
Quantity To Date Unit Price Total Price
1 Mobilization/Demobilization and General Requirements Lump Sum 0.75 $9,900.00
2 Survey(Horizontal and Vertical Controls&As-builts) Lump Sum 57,825.00
P 0.75 $1,100.00 S825.00
3 Maintenance of Traffic Lump Sum 0.75 $550.00
4 Clearing and Grubbing,Tree Removal,Earthwork,and Grading Lump Sum $412.50
P 1 $5,500.00 $5,500.00
5 Embankment(Clean Import Fill) Cubic Yards 572.44 $45.50
6 Unsuitable Material-Removal and Disposal $26,046.02
P Cubic Yards 810 $27.76 $22,485.60
7 Roadway Pavement Removal,Including Saw Cutting Square Yards 87 $31.91
8 Roadway Pavement(Surface,Base,and Sub-base) $2,776.17
Square Yards $55.00
9 Concrete Demolition and Disposal,Including Saw Cutting Tons 7.S $370.12
10 FDOT Type"F"Curb $2,775.90
Linear Feet $15.40
11 Concrete Curb End Transition Each $55.00
12 18"Straight Curb Linear Feet $38.50
13 4"Thick Concrete Sidewalk Square Yards $27.50
14 6"Thick Handicap Ramp Each $385.00
15 8"Thick Concrete Liftstation Approach Square Yards $93.50
16 12"PVC Gravity Sewer Main Linear Feet $412.24
17 15"PVC Gravity Sewer Main Linear Feet 61.3 $417.21
18 10"SDR 18 PVC Forcemain $25,574.97
Each $507.12
19 10"452 Fitting including Restraint Each $1,174.53
20 Temporary 12"PVC Gravity Main End Cap Each 1 $753.09
21 Temporary 10"SDR 18 PVC Force Main End Cap Each $753.09
$1,015.61
22 New 4'Diameter Manhole(#1) Each 1 $9,983.22
23 New 6'Diameter Receiving Manhole $9,983.22
Each 0.65 $13,275.30 $8,628.95
24 Sanitary Sewer Liftstation Each 0.65 $154,778.69 $100,606.15
25 Retaining Wall:<4.5'Depth(Top of Footer to Top of Wall) Linear Feet $55.00
26 Retaining Wall:4.5'to<5.5' Depth(Top of Footer to Top of Wall) Linear Feet $60.50
27 Retaining Wall:5.5'to 6.5' Depth(Top of Footer to Top of Wall) Linear Feet $66.00
28 Turned-down Edge Concrete Linear Feet $44.00
29 Guard Rail Per FDOT Index No.880(Steel) Linear Feet $63.80
30 Solid Sodding(Bahia) Square Yards $3.74
31 Dewatering Lump Sum 1 $11,000.00 $11,000.00
Total To Date: $224,792.57