The URL can be used to link to this page

Home My WebLink About12-15-15 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida December 15, 2015 6:45 P.M. Christmas Parade Trophies Presentation – Ocoee Lions Club 7:15 P.M. AGENDA REGULAR CITY COMMISSION MEETING A.CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B.PRESENTATIONS AND PROCLAMATIONS Presentation by Jack Vinson – Tennis Player of the Year Jason Joseph Life Saving Award to Officer Fabiola Parke by Police Chief Brown Presentation by Support Services Department Regarding the City’s Website, use of Social Media and Sunshine Law Communication Restrictions. (Support Services Director Butler) Ocoee World Fest Presentation - William Maxwell, Chairman of the Ocoee World Fest Sub-Committee C.COMMENTS FROM CITIZENS/PUBLIC D.STAFF REPORTS AND AGENDA REVIEW E.COMMISSIONERS ANNOUNCEMENTS F.CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. Approval of Minutes for the Regular Commission Meeting held December 1, 1. 2015. (City Clerk Eikenberry) Reappointment to the Citizen Advisory Council for Ocoee Police Department 2. (three-year term). (City Clerk Eikenberry) Members of the Citizen Advisory Council for Ocoee Police Department serve three-year terms. The Resolution creating the Board allows no more than fifteen (15) members. Currently the board has eleven (11) members and no applications on file. The terms of Members Victoria Laney and Timothy Alcuri will expire on January 1, 2016. Member Victoria Laney has indicated she is willing to serve another three-year term, if reappointed. Member Timothy Alcuri has declined reappointment. Regular City Commission December 15, 2015 Approval of Utility Easement with SprintCom, Inc., for the Maintenance and 3. Installation of Underground Facilities on a City Parcel located at 843 Marshall Farms Road. (City Engineer Wheeler) Back in December of 1993, the then property owners of the parcel of land located at 843 Marshall Farms Road granted a Perpetual Easement for Egress and Ingress to then owners of the parcel located at 835 Marshall Farms Road. The easement was a 12 foot wide easement located along the northern boundary of the parcel at 843 Marshall Farms Road. The parcel at 843 Marshall Farms Road is now owned by the City and is to be used for a retention pond for the construction of the widening of Maguire Road from Mercantile Court to Geneva/Story Road. The parcel at 835 Marshall Farms Road is owned by Dobson Holding LLC, and the parcel has been further subdivided to allow for a SprintCom cell tower. Both Dobson and SprintCom have been using the easement to access their property. Approximately three years ago, the City received a permit application to modify the cell tower and to replace from underground facilities from the cell tower to Marshall Farms Road. Staff reviewed the permit application and numerous other documents to determine that no utility easement existed over the parcel at 843 Marshall Farms Road. SprintCom had assumed that the utility easement granted by the previous owners of the lot at 835 Marshall Farms Road also provided for a utility easement over the parcel now owned by the City. After a few years of research and discussions by City staff and SprintCom, it was determined that a utility easement did not exist. However, there are underground conduits already existing in the Perpetual Easement for Egress and Ingress. By providing a Utility Easement to SprintCom, Inc. this will clean up an issue that has probably existed since SprintCom first built the cell tower on the 835 Marshall Farms Road property in 2002. Approval of the Second Amendment to the Development Agreement Ocoee 4. Pines Planned Unit Development (PUD). (City Planner Rumer) On October 6, 2015, the Preliminary/Final Subdivision Plan for Ocoee Pines PUD was approved by the City Commissioners as presented. Accordingly, the Development Agreement is required to be amended in order to be consistent with the Approved Preliminary/Final Subdivision Plan. As a result, the Second Amendment to the Development Agreement incorporates the final agreed upon Conditions of Approval for the Ocoee Pines PUD. Approval of the First Amendment to the Development Agreement Westyn Bay 5. Commercial Planned Unit Development (PUD). (City Planner Rumer) On October 7, 2014, the City Commission reviewed and approved the Westyn Bay Commercial PUD and corresponding Land Use Plan for subject property. On September 15, 2015, the Preliminary/Final Subdivision Plan for Westyn Bay Commercial PUD was approved by the City Commission, as presented. Accordingly, the Development Agreement is required to be amended in order to be consistent with the Approved Preliminary/Final Subdivision Plan. As a result, the First Amendment to the Development Agreement incorporates the final agreed upon off-site improvements (Section 5) for the Westyn Bay Commercial PUD. Approval of Cost-Share Grant from St. Johns River Water Management 6. District for Replacement of 500 Meters with Upgrade to AMI and AquaHawk Alerting. (Utilities Director Smith) ® The Utilities Department began to utilize the Sensus FlexNetcommunication system in 2010 after Commission approved its use, the first tower was installed, and the system was implemented. Water ® meters that are connected to the Advanced Metering Infrastructure (AMI) which FlexNet provides can be read at the touch of a button. The AMI also enables the City to access nearly real-time usage data from the meters connected to it. As of the commencement of this Staff Report, approximately 6,500 of the 14,000 water meters in Ocoee are connected to the AMI. Currently, the City has three (3) types of meters in the ground. The original touch read meters, which must be read manually, one at a time. Radio read meters require a field technician to drive by them with a handheld computer which receives the data. Finally, “smart” meters, those connected to the ® FlexNet AMI, are continually read. The Utilities Department’s goal is to connect all water meters to ® the FlexNet AMI. For many meters, this requires replacement. Each year as the Department ® launches its regular meter replacement schedule, those meters are replaced with Sensus iPerl meters, 2 | Page Regular City Commission December 15,2015 which have the capability to be connected to the FlexNet® AMI. This infrastructure also facilitates customers to utilize the AquaHawk customer portal. The City of Ocoee has been awarded a matching Cost-Share Agreement from St. Johns River Water Management District (SJRWMD), with funding support from the Florida Department of Environmental Protection (FDEP), with a grant in the not-to-exceed amount of$55,735.00, for the replacement of 500 meters with upgrade to AMI with AquaHawk Alerting capability. The neighborhoods designated for these meters include Coventry, Hidden Glen, Lakewood Manor, Richfield,and Silver Bend. 7. Approval of Settlement Agreement for Past Due Development Review Fees. (City Attorney Cookson) In conjunction with the City's review of project SS-2008-005 for Shoppes at the Village, owner, Gustavo M. Romer, President, Romerca International, Inc. (Romerca), incurred development review fees in the amount of$4,693.65. The fees remain outstanding and, as part of the City's collection efforts, on September 29, 2015, the City Attorney's office sent a letter to Romerca requesting payment. Romerca responded to the City Attorney's letter by requesting he pay fees on a monthly basis until paid in full. Romerca and the City Attorney's office ultimately agreed to present a settlement agreement to the City Commission to allow Romerca to pay $200.00 per month for 23 months and$93.65 as the final payment in month 24. If approved,the first payment is due on January 2,2016. G. PUBLIC HEARING 8. Capital Improvements Element — Amendment Addition of the Fiscal Years 2015/2016 — 2019/2020 Capital Improvements Program. (Advertised in the Orlando Sentinel on Sunday, December 3, 2015). (City Planner Rumer) The Capital Improvement Element(CIE) of the City of Ocoee Comprehensive Plan is a requirement of Chapter 163, Florida Statutes (FS) and enables implementation of the Plan goals, objectives, and policies needing capital funding for a 5-20 year planning horizon. Each year, the table section of the CIE will be updated to ensure that the adopted list of capital projects in the CIE matches the City's newly adopted fiscal year budget and approved five-year Capital Improvements Program (CIP). The CIE does not propose any new projects not previously reviewed and approved by the Commission. The Florida Legislature enacted legislation allowing adoption of the annual amendment to the CIE to be accomplished with a single public adoption hearing. Additionally, State Statute no longer requires a copy of the Ordinance to be transmitted to the Florida Department of Economic Opportunity(FKA: Department of Community Affairs"DCA"). Therefore, adoption of this Ordinance is final in its form and content. H. REGULAR AGENDA 9. Discussion and Appointment of District 3 Commissioner. (City Attorney Cookson) I. STAFF ACTION ITEMS J. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N.LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105 48 HOURS IN ADVANCE OF THE MEETING. 3IPage