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Home My WebLink About11-24-2015 Canvassing/Audit Board Minutes - Run-off MINUTES OF THE OCOEE CANVASSING /AUDIT BOARD MEETING HELD NOVEMBER 24, 2015 CALL TO ORDER — NOVEMBER 24, 2015 City Clerk Eikenberry called the Canvassing Board to order at 4:14 p.m. in the office of the Supervisor of Elections, 119 W. Kaley Street. BOARD MEMBERS: Jean Grafton, Victoria Laney, and Martha Lopez- Anderson. ALSO PRESENT: City Clerk Eikenberry, Assistant City Attorney Crosby- Collier, Orange County Supervisor of Elections Bill Cowles, Supervisor of Elections Representative Daughtry, Supervisor of Elections Representative Melendez and Recording Clerk Sibbitt. Audit Team Members Kathy Heard, Beth Lewis, Supervisor of Elections Representative Mary Cruz, and Supervisor of Elections Representative Timothy Frazier. ABSENT: None. OPEN ABSENTEE BALLOTS /PROCESSING THE ABSENTEE BALLOTS (through the tabulator) The opening of ballots and separating of the certificate (outer) envelopes from the secrecy envelopes as well as the processing of the ballots were handled by the SOE prior to the convening of the Canvassing Board. VOTE TO ACCEPT THE ABSENTEE BALLOTS ACCEPTED BY THE SUPERVISOR OF ELECTIONS OFFICE City Clerk Eikenberry advised a motion would be required to accept the 1,159 absentee ballots that the Supervisor of Elections Office ( "SOE ") has reviewed and deemed acceptable. Canvassing Board Member Laney, seconded by Canvassing Board Member Grafton, moved to accept the 1,159 absentee ballots reviewed and deemed acceptable by the SOE. Motion carried unanimously. REVIEW OF QUESTIONABLE BALLOTS City Clerk Eikenberry announced that they received seventeen (17) questionable absentee ballots for the Canvassing Board to review. Questionable Ballot #1: Supervisor of Elections Representative Melendez briefly explained the questionable absentee ballot received by Dorothy A. Hendrix. She advised Ms. Hendrix tried to correct her no signature ballot by submitting the affidavit sent to her by the Supervisor of Elections Office; however, her affidavit was received incomplete for lack of providing identification with the affidavit. Ocoee Canvassing /Audit Team Board November 24, 2015 Canvassing Board Member Lopez- Anderson, seconded by Canvassing Board Member Laney, moved to reiect the ballot of Dorothy A. Hendrix for lack of providing identification with the affidavit submitted. Motion carried unanimously. City Clerk Eikenberry gave a brief explanation as to why the following ballots were deemed questionable: Questionable Ballots #2 - #12: Farhat Yaqub, Jayesh A. Patel, Eddie J. White, Sun Cha C Bennett, Joseph M. Cymbura, Emile Ulysse, Theodore J. Eckbreth III, Evelyn Marks, Carrie Cox, Jose Cosme Lopez, and Diderot Jean Baptiste - No signature on certificate envelope. All voters were notified that their signatures were missing and did not respond to the opportunity to correct their ballot by the date they were provided. Canvassing Board Member Laney, seconded by Canvassing Board Member Lopez - Anderson, moved to reject the ballots of Farhat Yaqub, Jayesh A. Patel, Eddie J. White Sun Cha C Bennett, Joseph M. Cymbura, Emile Ulysse, Theodore J. Eckbreth III, Evelyn Marks, Carrie Cox, Jose Cosme Lopez, and Diderot Jean Baptiste due to no signatures on certificate envelopes. Motion carried unanimously. Questionable Ballot #13: Nathan R. Koch - Signature did not match signature on file with the SOE Office. Canvassing Board Member Lopez - Anderson, seconded by Canvassing Board Member Grafton, moved to reject the ballot of Nathan Koch due to signature not matching signature on file for that specific absentee ballot. Motion carried unanimously. Questionable Ballot #14: Macie H. Fogarty - Signature printed and does not match signature on file with the SOE Office. Canvassing Board Member Grafton, seconded by Canvassing Board Member Lopez - Anderson, moved to reiect the ballot of Macie H. Fogarty due to signature printed not matching signature on file for that specific absentee ballot. Motion carried unanimously. Questionable Ballot #15: Rafael Yara - Signature printed and does not match signature on file with the SOE Office. Canvassing Board Member Grafton, seconded by Canvassing Board Member Lopez - Anderson, moved to reject the ballot of Rafael Yara due to signature printed not matching signature on file for that specific absentee ballot. Motion carried unanimously. Questionable Ballot #16: Jordan M. Stone - Signature did not match signature on file with the SOE Office. 21Page Ocoee Canvassing /Audit Team Board November 24, 2015 Canvassing Board Member Grafton, seconded by Canvassing Board Member Lopez - Anderson, moved to reject the ballot of Jordan M. Stone due to signature not matching signature on file for that specific absentee ballot. Motion carried unanimously. Questionable Ballot #17: Victoria L. Wright - Signature did not match signature on file with the SOE Office. Canvassing Board Member Laney, seconded by Canvassing Board Member Lopez - Anderson, moved to reject the ballot of Victoria L. Wright due to signature not matching signature on file for that specific absentee ballot. Motion carried unanimously. PROVISIONALS Supervisor of Elections Representative Melendez briefly explained the one provisional ballot that had been received. She advised the voter (Luther Davis) had returned his absentee ballot on November 9`" and it had been accepted. Mr. Davis, however, went to the polls to vote for which it was explained that he had already voted. He opted to fill out the provisional ballot and stated that he did not receive an absentee ballot because he was out of town. The absentee ballot received does match the signature on file for Mr. Davis. Supervisor of Elections Representative Melendez advised that it is not uncommon for some voters to remember if they have already voted based on the time frame that they have to vote. The SOE has already accepted the absentee ballot so if the Canvassing Board agrees with the SOE then they would reject the provisional ballot. Consensus of the Canvassing Board was to reject the provisional ballot of Luther Davis. Motion carried unanimously. POST LOGIC AND ACCURACY TEST & ZERO TAPE SOE Representative Daughtry explained and compared the Pre Logic and Accuracy Test tape with the Post Logic and Accuracy test tape he had just conducted. The City Clerk confirmed that the accuracy test and zero tape read the same as the initial public test conducted on November 12th. The City Clerk signed and dated both tapes. Audit Team Members Kathy Heard, Beth Lewis, Supervisor of Elections Representative Mary Cruz, and Supervisor of Elections Representative Timothy Frazier were taken aside to be briefed on the audit procedures. CERTIFY THE ELECTION Canvassing Board Member Lopez- Anderson, seconded by Canvassing Board Member Laney, moved to certify the election with the following: Total ballots casted were 2,526 with Jim Sills receiving 1,253 of the votes and Rusty Johnson receiving 1,270 of the votes plus 3 under /over votes. A recount was not necessary as the spread was more than .5% of the vote. Motion carried unanimously. (Certification Attached) Orange County Supervisor of Elections Bill Cowles shared that he felt they should have waited to certify the election until all the boxes from the polling locations with the result tapes 31Page Ocoee Canvassing /Audit Team Board November 24, 2015 were confirmed just in case a poll worker accidently placed a ballot in the box that will need to be counted. Assistant City Attorney Crosby - Collier advised the Canvassing Board that they could reaffirm their motion if they results were the same. The ballot boxes arrived at 8:10 p.m. in which the Canvassing Board verified the result tapes to the results provided by the SOE from the tabulator that had been certified. Canvassing Board Member Laney, seconded by Canvassing Board Member Lopez - Anderson, moved to accept the result tape for Precinct #2106 as being accurate with the tabulation results of 521 votes. Additionally, the result tape for Precinct #3106 is accurate with the tabulation results of 234 votes. Motion carried unanimously. Canvassing Board Member Lopez- Anderson, seconded by Canvassing Board Member Laney, moved to accept the result tape for Precinct #1106 as being accurate with the tabulation results of 331 votes. Additionally, the result tape for Precinct #4106 is accurate with the tabulation results of 274 votes. Motion carried unanimously. Canvassing Board Member Laney, seconded by Canvassing Board Member Grafton, moved to reaffirm their previous motion certifying the election which stated the following: Total ballots casted were 2,526 with Jim Sills receiving 1,253 of the votes and Rusty Johnson receiving 1,270 of the votes plus 3 under /over votes. Rusty Johnson was elected with 50.34% of the votes. A recount was not necessary as the spread was more than .5% of the vote. Motion carried unanimously. AUDIT TEAM The random selection of the race and precinct to be audited was conducted by roll of die. City Clerk Eikenberry rolled a two so precinct 2106 was audited. The Audit Team was moved to another table to begin the audit process. Kathy Heard, Beth Lewis, SOE Representative D Wilsen, SOE Representative Radhica Zingh, SOE Representative Mary Cruz, and SOE Representative Timothy Frazier began counting the precinct ballots for District #2. Their results were as follows: Early Votes Rusty Johnson: 1 Jim Sills: 2 Under Vote: 0 Over Vote: 0 Questionable: 0 Absentee Votes Rusty Johnson: 183 Jim Sills: 202 Under Vote: 1 Over Vote: 0 Questionable: 0 41Page Ocoee Canvassing /Audit Team Board November 24, 2015 Election Day Votes Rusty Johnson: 233 Jim Sills: 288 Under Vote: 0 Over Vote: 0 Questionable: 0 Total Audited Precinct Ballots: 910 City Clerk Eikenberry and a SOE Representative compared the auditing committee worksheet with the previous machine results, and all numbers matched. The Voting System Post - Election Audit Report was certified and signed by the Canvassing Board. Adjournment The meeting adjourned at 9:10 p.m. APPROVED City of Ocoee C I , :'Ingr ikenberry, City Clerk' 51Page November 24, 2015, Run -off Election Results Certified on November 24, 2015 e ee , t-'‘ a \ � • � -4 V. �`� c) ce • 5 e e c' o�` � Sy� a` � �Ge \° a� a ��6 % e d ' et 5 • G �a Pv ��e Q uo '� ° � '� ° � °� �- J ° � Citywide 22,999 Registered Voters Rusty Johnson 4 602 664 0 1270 AO. j' o, 5.52% Jim Sills 3 554 696 0 1253 ° i 1 5.45% Over /Under Votes 0 3 0 0 3 a', ': 0% I Otat d as 7 9159 , 3fi0, , 0 = , -4326.. 10.97% The election was certified as follows: Citywide, Rusty Johnson elected with 50.34% of the votes. NOTE: A recount was not necessary as the spread was more than .5% of the vote. Attest: APPROVED: City of Ocoee Canvassing Board ,....(2..42 , i..._______ : 461 _ fit. i. ,# A Beth Eikenberry, City Clerk il Je n Grafton ivval a__ CLIL----____ Martz -And n L (%.G is-L, 7 Z- Victoria Laney