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Home My WebLink AboutItem #08 Approval to Award Security Camera Replacement Work at City Hall to MillenniuM Fire & Security, Inc., in the Amount of $15,822.75 ocoC e florida AGENDA ITEM COVER SHEET Meeting Date: February 2, 2016 Item # Reviewed By: — Contact Name: Al Butler, Support Services Department Director: Contact Number: 407-554-7063 City Manager: Subject: Authorization to award security camera replacement work at City all to MillenniuM Fire & Security, Inc., in the amount of$15,822.75 with a 10% contingency allowance. Background Summary: The security camera installation at City Hall covers portions of that building and the City Hall Annex (former Police Headquarters Building) with a mix of analog and digital cameras, with a central recording device located in the Annex. In addition to using outdated technology, the system has a number of functional shortcomings, such as poor or absent coverage in several critical locations. Replacement of the system was planned for FY 2016. City staff identified three suitable vendors who had previously worked on audiovisual systems at the city: • MillenniuM Fire & Security (Orlando, FL), which had installed the security camera system at the Community Center; • Convergint Technologies (Orlando, FL; fka Qualified Systems), which had installed the original City Hall camera system and maintains the city's building security systems; and • Infinity AV & Security (Longwood, FL), which had installed the Community Center, Commission Chambers, and !son Center audiovisual systems. Staff developed a deployment plan requiring a 15-camera installation and sufficient storage capacity to retain at least 30 days of video at a 15 frames per second or higher rate. The selected camera locations are primarily on building exteriors in order to monitor entrances to the two buildings, in addition to retaining security camera coverage of the Utility Counter. A centrally located digital network video recorder would be able to provide access to the live video and recorded images through a secure website. It is anticipated that all cabling will need to be replaced. Competitive proposals were received from each vendor. Staff from the Support Services Department was involved in the solicitation and evaluation process. The proposals received were: • MillenniuM Fire & Security - $15,432.75 for a using a 16-port digital network video recorder with a 9 TB video storage capacity and 3 megapixel dome cameras. • Convergint Technologies - $29,703.72 for a 15-camera system utilizing a Dell server with 6 TB of storage capacity and 3 megapixel dome cameras. • Infinity AV & Security - $15,824.00 for an HIK Vision system using 2 megapixel cameras that is similar to what is now at the Community Center and $19,625.00 for a higher quality system using a Blackjack Cube network video recorder. 1 Issue: The city needs to replace the security camera system at City Hall. Recommendation Based on the nature of the products and services being acquired, staff recommends waiving the formal RFP/bid process and selecting from the three companies with which the city has prior successful experience. Staff additionally recommends that the City Commission authorize the execution of an agreement with MillenniuM Fire & Security, Inc. to furnish and install a digital security camera system for City Hall and City Hall Annex at a total cost of $15,432.75, with the addition of a recording microphone at the Utility Counter for $390.00 (not in original request) and a provision for change orders of up to 10% of the total price. In addition to providing the lowest cost proposal, staff experience with this vendor for similar work indicates the highest likelihood of successful completion. Attachments: • Price proposal and contract with MillenniuM Fire & Security, Inc. (recommended option); this proposal includes the audio microphone, which raises the cost to $15,822.75. The total cost of change orders to respond to changing conditions, if any, could not exceed $1,582.28 without subsequent action by the City Commission. • Price proposal from Convergint Technologies (separate pricing for equipment and labor); note that this proposal uses references to the former Police Department occupancy of the City Hall Annex. • Price proposals from Infinity AV & Security, Inc. (two proposals based on different equipment). Financial Impact: This procurement is accommodated by the Adopted FY 2016 Budget. Type of Item: (please mark with an "x) Public Hearing For Clerk's Dept Use: Ordinance First Reading x Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion&Direction X Original Document/Contract Attached for Execution by City Clerk Reviewed by N/A Reviewed by City Attorney N/A Reviewed by Finance Dept. � - N/A 2 MillenniuM Fire &Security Inc. MillenniuM Proposal / Agreement Suite H Orlando, FL 32810 Date Proposal# Fire&Security,Inc. 1/11/2016 42082 To: Job Site Address City of Ocoee Ocoee Lakeshore Center 125 N.Lakeshore Dr. Ocoee,FL 34761 Orange Co. Job name Inspection Amo... Item Description Qty Rate Total Proposal Proposal to replace existing analog/IP camera system with new 1 10,692.75 10,692.75 outdoor/indoor IP camera system.15 cameras to be installed between City Hall building and Annex building and wired back to IT/server room.Audio mic to be mounted near utility counter and wired back to recorder in IT/server room to be synced with video footage. This proposal includes: 1- 16 CHANNEL,9TB NVR WITH INTEGRATED 16 PORT POE SWITCH 15-3MP IP VANDAL PROOF DOME CAMERAS 3-VANDAL DOME MOUNTING HARDWARE CAT6 WIRE(PLENUM) 1-CONDENSER AUDIO MIC SHIELDED WIRE NCSLAB 54 95.00 5,130.00 HOURS SER... Installation during normal business hours,8 am-4:30 pm,Monday- 0.00 0.00 Friday,excluding holidays BASEDON PROPOSAL BASED ON: 0.00 0.00 Equipment,plenum wiring,labor,customer training and acceptance testing. PAYMT50 Deposit of 50%or purchase order required upon acceptance,with 0.00 0.00 balance due upon completion. Invoices over 30 days will incur a late payment penalty. The scope of this proposal covers only those services listed above,in a workmanlike manner. Millennium Fire&Security provides a one year warranty covering materials and labor,exduding vandalism,acts of Total God,theft,tampering by unauthorized personnel or fire. Any changes,deviations,additional materials or labor will be quoted as a change order. Proposal is valid for 30 days. $15,822.75 Authorized Signature Phone# Fax# E-mail ••• 407-253-7373 407-253-7073 Chris @millennium-fire.com Print and Date Co ,4 , TEC - ,( ,0S gint / l Making a Daily Difference Security Proposal Date: January 20, 2016 Quotation: 4106450405 To: City of Ocoee Project: City Hall CCTV VI - Material 150 N Lakeshore Drive Ocoee, FL 34761 FOB Shipping Point Attn: Kiel Gajadhar From: Convergint Technologies Billed Upon Billed Progressively Storage Richard Kuhn richard.kuhn @convergint.com Mobile: (407) 595-7109 Direct: (407)672-0395 Fax: (866)306-1799 Convergint Technologies is pleased to provide this proposal for your consideration. This quotation shall remain firm for a period of forty-five(45)days from the proposal date,and price is based upon delivery of equipment within three(3)months. Convergint Technologies payment terms are net 30. Security System Scope of Work This Proposal covers the Materials for the installation of(15) Cameras at City Hall and the Police Station. The following scope will be executed: - Install 8TB Rack Mount Video Recording Server in Existing Customer Provided Network Rack > Server Dimensions 1U Rack Mount, H: 1.66" (42.4 mm), W: 17.09" (434 mm), D: 15.52" > Connect to Network Switch in the existing Network Rack > 110vac Power Outlet Required by Others/(2) Gigabit Network Ports Required on Network Switch by Others LOCATION DESCRIPTION INTENDED VIEW CAMERA TYPE 1-CITY HALL NE Breeze way View South of East Breeze way A-34-W 2 -CITY HALL SE Breeze way View North of East Breeze way& Entry Door A-34-W 3 -CITY HALL Lobby East View of East Breeze way Door Entry Area A-34-W 'UNITED STATES•CANADA•ASIA PACIFIC Page 1 of 8 Initial 4-CITY HALL Lobby West View of West Breeze way Door Entry Area A-34-W` 1. 5-CITY HALL Finance View of Finance & Counter A-34-W 6-CITY HALL SW Breeze Way View West Entry to Lobby& Breeze way Near A-34-W Entry Door 7-CITY HALL NW Breeze Way View South of West Breeze way A-34-W 8-CITY HALL NW Corner Entry Door View of NW Corner Entry and Stairs A-34-W 9-CITY HALL NW Stairwell Entry View of NW Stairwell Door A-34-W 10- POLICE SE Breeze Way View West of South Breeze way A-34-W 11- POLICE Entrance Parking Lot View South of Parking Lot Area A-64 12- POLICE SW Breeze Way View East of South Breeze way A-34-W 13 - POLICE SallyPort Entrance View of West Entrance Door at SallyPort A-34-W 14- POLICE North Patio Door View of North Patio and Door A-34-W 15- POLICE South Lobby View of Lobby and Entry Door A-34-W All Cameras will be Connected to the Customers POE Network Switch(s)and will require up to 15.4 watts of POE Power on a 10/100 Network Port. Cat5e Cabling will be installed from each Camera to the Second Floor City Hall or Police Network Switch. *" It is assumed that the Conduit Chase for Cables from the First to Second Floor of City Hall will be capable of Handling the Additional (9) Cat Cables for the Cameras. Should Additional Conduit Chases be required, it would be handled outside the scope by others. UNITED STATES•CANADA•ASIA PACIFIC Page 2 of 8 Initial Clarifications and Exclusions • All work proposed herein, shall be performed during normal business hours Monday through Friday 8:00 am -5:00 pm. • Low voltage wiring shall be installed in open cable tray or wire hangers or conduit. • Provision or installation of conduit, wire, boxes, fittings or other electrical installation materials unless specifically listed under Inclusions or Bill of Materials. • Permits or associated fees are included. • Customer to provide static IP addresses and network connections at Recorder&Camera locations. • Twenty-Five percent(25%)of the proposed sell price shall be payable to Convergint Technologies for project mobilization. Mobilization shall be invoiced and due upon customer acceptance of this proposal. • Proposal does not includes sales or use tax. • Anything in the Contract Documents notwithstanding, in no event shall either Contractor or Subcontractor be liable for special, indirect, incidental or consequential damages, including commercial loss, loss of use, or lost profits, even if either party has been advised of the possibility of such damages. • Convergint Technologies reserves the right to negotiate mutually acceptable contract terms and conditions with customer by making mutually agreeable changes to the formal contract included in the Bid Documents. UNITED STATES•CANADA•ASIA PACIFIC Page 3 of 8 Initial Performance Items Yes No Description Yes No Description / Material (listed on the BOM) / Installation of Conduit and Boxes Freight(prepaid) I. Installation of Wire Hangers Applicable Taxes I. Specialty Back Boxes One-Year Warranty on Parts / Installation of Specialty Back Boxes % One-Year Warranty on Labor / Connection to Building Fire Alarm Panel Low Voltage Permits % Installation & Power of Control Panels / Electrical Installation Permit % Installation & Power of CCTV Cameras I. Engineering and Drawings / Installation & Power of Intrusion Panels % Record Documentation (As-Built) / Installation & Power of Intercom System % Floor plan with device placement and i Installation & Power of Video Recorders numbering (requires customer CAD) (DVR/NVR) Door wiring typical connections / 120 VAC Power Receptacles Panel wiring point with to point connections ; Lifts and Hoists Riser drawing with home run wiring / Floor Coverings for Lifts and Hoists / Equipment rack layout drawing % Fire Stopping (Excludes Existing Penetrations) % Panel Wall Elevation drawing (may require % Patching and Painting customer CAD % Authority having Jurisdiction permit drawing Electrified Door Locking Hardware (requires customer CAD) % System Programming / Additional Lighting Requirements for Cameras % Project Management I. Ceiling Tiles and Ceiling Grid Repairs % Mounting/Termination of Proposed Devices I. On-Site Lockable Storage Facility % Testing of all Proposed Devices / Vertical Core Drilling % Operations & Maintenance Manuals / Horizontal Core Drilling % Owner Training ; Loading Software on Customer Provided Computer System Meets Plans/Drawings / Servers by Convergint % System is Design-Build % Servers by Others Payment& Performance Bonds ; Workstations by Convergint / Installation of Wire and Cable % Workstations by Others UNITED STATES•CANADA•ASIA PACIFIC Page 4 of 8 Initial Convergint Technologies COI %" 8351 Parkline Blvd 4F/Pei/ nt Suite 400 Orlando, FL 32809 T E C • • E S (407) 672-0395 Fax(866)306-1799 City Hall CCTV VI Client Information 4106450405 Page 5 of 8 Name City of Ocoee Date: Jan 20, 2016 Address 150 N Lakeshore Drive Eq. Terms Billed Upon Storage Ocoee, FL 34761 Labor Terms Billed Progressively Attn: Kiel Gajadhar Freight FOB Shipping Point Reference: City Hall CCTV VI City Hall CCTV VI -Material Freight To staging area No. Qty Description NVR /VIDEO RECORDER 2 1.00 Dell R520E ®, Dual Xeon Processor, 8 GB of RAM, Dual 1 GB Ethernet..Ports, Server 2008 Edition, Support for up to(8) 3.5" drives, 8TB Storage total with 6TB usable, PERC H710 Raid Controller,iDRAC Express, Redundant Hot Plug Power Supply DVD-RW Drive, Keyboard and Mouse, No Audio, No Rails. NVR price includes, First 8 IPSv5 license, 3 year hardware limited warranty* 5 years of SUP for all updates and major software releases for all licenses added to the NVR CAMERAS / LICENSING IS INCLUDED FOR PANASONIC CAMERAS ATTACHED TO VIDEO INSIGHT RECORDER EXTERIOR CAMERA FOR PARKING LOT 5 1.00 6MP Outdoor Dome Cam 2.8-9mm Lens 6 1.00 Wall Mount for the A-14 & A-34 cameras INTERIOR / EXTERIOR CAMERA TYPE 1 8 10.00 Wall Mount for the A-14 & A-34 cameras 9 14.00 Indoor/Outdoor 3 MP, IR Vandal Dome, 2.8mm @F2.0, 0 Lux with IR,PoE, H.264/MJPEG, ..Progressive Scan CMOS, 3 year Warranty..No camera license required with Video Insight 5.5.18 or higher VMS C ABLE 11 4.00 24-4P Unshielded Solid Plenum C5E Blue NETWORK SWITCHES/ CABLES/ PATCH PANELS POE Switch Ports Provided by City of Ocoee Network Vendor 14 1.00 CAT6 19" 1U PATCH PANEL, 24 PORT, 8P8C, EIA568A/B, UL 15 15.00 CAT5E SURFACE MOUNT BOX, SINGLE RJ45 16 30.00 3ft Cat6 Patch Cable 17 15.00 7ft Cat6 Patch Cable SURGE SUPPRESSION FOR EXTERIOR CAMERA 19 11.00 Inline Surge Protection POE 20 2.00 Rack Mounted Face Plate for Surge Modules 21 11.00 Power over Etherrnet Surge Protection - RJ45 Conn CAT5e & CAT6 -at HE in Rack * Any applicable taxes will be added at time of invoicing. Project Investment Total Project Investment: $16,897.28 Thank you for considering Convergint Technologies for your Security needs. If you have any questions or would like additional information,please don't hesitate to contact me immediately. If you would like to proceed with the scope of work as outlined in this proposal,please sign below and fax directly to our office. Sincerely, Convergint Technologies Richard Kuhn By signing below, I accept this proposal and agree to the Terms and Conditions contained herein Customer Name(Printed) Date Authorized Signature Printed Name/Title UNITED STATES•CANADA•ASIA PACIFIC Page 6 of 8 Initial Convergint Technologies Co r r/7'-rel-r nt 8351 Parkline Blvd Suite 400 Orlando, FL 32809 T E C • t E $ (407) 672-0395 Fax(866)306-1799 i r City Hall CCTV VI _ Client Information 4106450424 Page 5 of 8 Name City of Ocoee Date: Jan 20, 2016 Address 150 N Lakeshore Drive Eq. Terms Billed Upon Storage Ocoee, FL 34761 Labor Terms Billed Progressively Attn: Al Butler Freight FOB Shipping Point Reference: City Hall CCTV VI City Hall CCTV VI -Labor Freight To staging area No. Qty Description *Any applicable taxes will be added at time of invoicing. Project Investment Total Project Investment: $12,806.44 Thank you for considering Convergint Technologies for your Security needs. If you have any questions or would like additional information,please don't hesitate to contact me immediately. If you would like to proceed with the scope of work as outlined in this proposal,please sign below and fax directly to our office. Sincerely, Convergint Technologies Richard Kuhn By signing below, I accept this proposal and agree to the Terms and Conditions contained herein Customer Name(Printed) Date Authorized Signature Printed Name/Title UNITED STATES•CANADA•ASIA PACIFIC Page 6 of 8 Initial Cos' ""int TEC •f Tr!,L�i el ES Terms and Conditions Throughout this Installation Proposal,the term,"Convergint"refers to the Convergint Technologies'affiliate operating in the state/province in which the work is being performed,specifically,"Convergint Technologies LLC","Convergint Technologies LP"or"Convergint Technologies LTD". SECTION 1.THE WORK This Installation Proposal takes precedence over and supersedes any and all prior proposals,correspondence,and oral agreements or representations relating to the work set forth in the attached scope of work("Work").This Installation Proposal commences on the Start Date as specified in the attached scope of work,and represents the entire agreement between Convergint and Customer(the"Agreement")and it may only be amended by a written document signed by both Convergint and Customer.In the event any provision of this Agreement is held to be invalid or unenforceable,the remaining provisions of this Agreement shall remain in full force. Convergint agrees in accordance with the mutually agreed project schedule: a To submit shop drawings,product data,samples and similar submittals if required in performing the Work; b. To pay for all labor,materials,equipment,tools,supervision,programming,testing,startup and documentation required to perform the Work in accordance with the Agreement; c. Secure and pay for permits and govemmental fees,licenses and inspections necessary for proper execution and completion of the Work;and d. Hire subcontractors and order material to perform part of the Work,if necessary,while remaining responsible for the completion of the Work. Customer agrees in accordance with the mutually agreed project schedule,and at no cost to Convergint a. To promptly approve submittals provided by Convergint; b. To provide access to all areas of the facility which are necessary to complete the Work; c. To supply suitable electrical service as required by Convergint;and d. That in the event of any emergency or systems failure,reasonable safety precautions will be taken by Customer to protect I ife and property during the period of time from when Convergint is first notified of emergency or failure and until such time that Convergint notifies the Customer that the systems are operational or that the emergency has cleared. SECTION 2.PRICING Pricing and amounts proposed shall remain valid for 30 days unless otherwise specified. Price includes only the material listed based on Convergint's interpretation of plans and specifications unless noted otherwise. Additional equipment, unless negotiated prior to order placement, will be billed accordingly. Sales taxes,(and in Canada GST/PST)and any other taxes assessed on Customer shall be added to the price upon invoice to Customer. SECTION3.INVOICE REMITTANCEAND PAYMENT Customer agrees to pay Convergint twenty-five(25%)percent of the total price as a mobilization fee at the time of executing this Agreement. If the Work is performed over more than a month,Convergint will invoice Customer each month for the Work performed during the previous month.Customer agrees to pay the amount due to Convergint as invoiced,within thirty(30)days of the date of such invoice. If the Work is completed in less than one month,Customer agrees to pay Convergint in full after the Work has been performed within thirty(30)days of the date of being invoiced.Invoices shall not include or be subject to a project retention percentage.If Customer is overdue in any payment to Convergint,Convergint shall be entitled to suspend the Work until paid,and charge Customer an interest rate 1 and 1/2%percent per month,(or the maximum rate permitted by law),and may avail itself of any other legal or equitable remedy.Customer shall reimburse Convergint costs incurred in collecting any amounts that become overdue,including attorney fees,court costs and any other reasonable expenditure. SECTION 4.WARRANTY Convergint provides the following warranty to the Customer: For the period of one(1)year,commencing at the earlier of substantial completion of the Work,or first beneficial use,("Warranty Period"): a. That Work performed under this Agreement will be of good quality; b. That all equipment will be new unless otherwise required or permitted by this Agreement; c. That the Work will be free from defects not inherent in the quality required or permitted;and d. That the Work will conform to the requirements of this Agreement. The Customer's sole remedy for any breach of this warranty is that Convergint shall remove,replace and/or repair at its own expense any defective or improper Work, discovered within the Warranty Period,provided Convergint is notified in writing of any defect within the Warranty Period. Any equipment or products installed by Convergint in the course of performing the Work hereunder shall only carry such warranty as is provided by the manufacturer thereof, which Convergint hereby assigns to Customer without recourse to Convergint. Upon request of Customer,Convergint will use all reasonable efforts to assist Customer in enforcing any such third party warranties. This warranty excludes remedy for damage or defect caused by abuse,modifications not executed by Convergint,improper or insufficient maintenance,improper operation,or normal wear and tear under normal usage.NO FURTHER WARRANTIES OR GUARANTIES,EXPRESS OR IMPLIED, ARE MADE WITH RESPECT TO ANY GOODS OR SERVICES PROVIDED UNDER THIS AGREEMENT, AND ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE ARE EXPRESSLY DISCLAIMED. SECTIONS.CHANGES Without invalidating this Agreement or any bond given hereunder,Customer or Convergint may request changes in the Work. Any changes to the Work and any adjustment to the Agreement Price or the time for completion of the Work shall be in writing signed by both Customer and Convergint. If Customer orders any additional work or causes any material interference with Convergint's performance of the Work, Convergint shall be entitled to an equitable adjustment in the time for performance and in the Agreement Price,including a reasonable allowance for overhead and profit. SECT ION 6.FORCE MAJEURE Neither Customer nor Convergint shall be responsible or liable for,shall incur expense for,or be deemed to be in breach of this Agreement because of any delay in the performance of their respective obligations pursuant to this Agreement due solely to circumstances beyond their reasonable control("Force Majeure")and without the fault or negligence of the party experiencing such delay,provided that the party experiencing the delay shall promptly give written notification to the other party within five(5)days after such party has learned of the Force Majeure.A Force Majeure event shall include,but not be limited to:accident,fire,storm,water,flooding,negligence,vandalism, power failure,installation of incompatible equipment,improper operating procedures,source current fluctuations or lighting.If performance by either party is delayed due to Force Majeure,the time for that performance shall be extended for a period of time reasonably necessary to overcome the effect of the delay. Any Services required by Convergint due to reasons set forth in this Force Majeure Section shall be charged to Customer in addition to any amounts due under this Agreement. Convergint Technologies Version 1.06/07.2010 Page 7 of 8 Initial Co ,i r l;%e t nt r;i r/ TEC - e�L�i e ES 1 Terms and Conditions Continued SECTION 7.INSURANCE Convergint shall have the following insurance coverage during the term of this Agreement,and shall provide certificates of insurance to the Customer prior to beginning work hereunder: Worker's Compensation Statutory Limits Employer's Liability $1,000,000 per occurrence/aggregate Commercial General Liability $1,000,000 per occurrence/aggregate $2,000,000 general aggregate Automobile Liability $1,000,000 peroccurrence/aggregate Excess/UmbrellaLiability $4,000,000 per occurrence/aggregate All insurance policies carried by Convergint hereunder shall be primary to and noncontributory with the insurance afforded to Customer,and shall name the Customer as "additional insured",with respect to liability arising out of work performed by Convergint,as applicable,but only to the extent of liabilities falling within the indemnity obligations of Convergint,pursuant to the terms of this Agreement. Convergint shall provide to the Customer no less than thirty(30)days notice prior to the termination or cancellation of any such insurance policy. SECTION 8.INDEMNIFICATION Convergint shall indemnify and hold Customer harmless from and against claims, damages, losses and expenses, (including, but not limited to,reasonable attorney's fees), attributable to bodily injury,sickness,disease or death,or to destruction of tangible property,but only to the extent caused by:a)the negligent or willful acts or omissions of Convergint or Convergint's employees or subcontractors while on Customer's site,or b)the malfunction of the equipment supplied by Convergint,or c)Convergint's breach of this Agreement. IN NO EVENT SHALL EITHER CONVERGINT OR CUSTOMER BE LIABLE TO THE OTHER PARTY HERETO FOR SPECIAL, INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES, INCLUDING COMMERCIAL LOSS, LOSS OF USE OR LOST PROFITS, EVEN IF THAT PARTY HAS BEEN ADVISED OF THE POSSIBILTY OF SUCH DAMAGES. IN NO EVENT WILL CONVERGINT BE LIABLE TO CUSTOMER FOR ANY AMOUNTS IN EXCESS OF THE AMOUNTS PAID BY CUSTOMER TO CONVERGINT. It is understood and agreed by the parties hereto that Convergint is or may be providing monitoring and or intrusion products which are designed to provide notification of certain events but are not intended to be guarantees or insurers against any acts for which they are supposed to monitor or inform. As required by the monitoring and intrusion industry and the manufacturers thereof,Convergint's indemnification obligation pursuant to Section 8 herein,does not apply to the extent the loss indemnified against is caused by any monitoring or intrusion product or software provided by but not manufactured by Convergint. Convergint shall have no liability to Customer for any losses to the extent such losses are caused by the monitoring or intrusion product or software. Customer shall indemnify,defend,and hold harmless Convergint,from and against all claims,lawsuits,damages,losses and expenses by persons not a party to this Agreement,but only to the extent caused by such monitoring or intrusion product or software provided by but not manufactured by Convergint. SECTION 9.COMPLIANCEWITH LAW,EEO&SAFETY This Agreement shall be governed and construed in accordance with the laws of the state/province in which the Work is being performed.Convergint agrees to comply with all laws and regulations relating to or governing the Work. Convergint agrees to comply with all reporting requirements imposed by law or this Agreement. Convergint shall comply with all safety related laws and regulations and with the safety program of the Customer,provided such program is supplied to Convergint prior to beginning work. In the event that Convergint discovers or suspects the presence of hazardous materials, or unsafe working conditions at Customer's facility where the Work is to be performed,Convergint is entitled to stop the Work at that facility if such hazardous materials,or unsafe working conditions were not provided by or caused by Convergint. Convergint in its sole discretion shall determine when it is"safe"to return to perform the Work at Customer's facility. Convergint shall have no responsibility for the discovery,presence,handling,removing or disposal of or exposure of persons to hazardous materials in any form at the Customer's facility.Customer shall indemnify and hold harmless Convergint from and against claims,damages,losses and expenses,including but not limited to,reasonable attorney's fees,arising out of or resulting from undisclosed hazardous materials,or unsafe working conditions at Customer's facility. SECTION 10.DISPUTES In the event of any dispute between Convergint and Customer,Convergint and Customer shall first attempt to resolve the dispute in the field,but if that is not successful,then in a meeting between authorized officers of each company. If settlement attempts are not successful,then the dispute shall be subject to and decided by mediation or arbitration. Such mediation or arbitration shall be conducted in accordance with the Construction Industry Mediation or Arbitration Rules of the American Arbitration Association currently in effect and shall be a final binding resolution of the issues presented between the parties. SECTION 11.MISCELLANEOUS Neither party to this Agreement shall assign this Agreement without the prior written consent of the other party hereto.Convergint may assign this Agreement to any of its parents,subsidiary or affiliated companies or any entity majority owned by Convergint. Notices shall be in writing and addressed to the other party,in accordance with the names and addresses of the parties as shown above.All notices shall be effective upon receipt by the party to whom the notice was sent. A waiver of the terms hereunder by one party to the other party shall not be effective unless in writing and signed by a person with authority to commit the Customer or Convergint and delivered to the non-waiving party according to the notice provision herein.No waiver by Customer or Convergint shall operate as a continuous waiver, unless the written waiver specifically states that it is a continuous waiver of the terms stated in that waiver.The Sections regarding invoicing,warranty and indemnity shall survive the termination of this Agreement. Convergint Technologies Version 1.06/07.2010 Page 8 of 8 Initial January 14,2016 Quote#1721R1 Kiel Gajadhar Ocoee City Hall 150 North Lakeshore Dr. Ocoee,FL 34761 Infinity AV&Security is pleased to provide you with this proposal to furnish and install a commercial quality IP Video Surveillance System for the Ocoee City Hall and Annex Building at the address stated above. Scope of Work Furnish and install a commercial quality Hikvision IP video surveillance system for the Ocoee City Hall and Annex Building per the parameters that were discussed at the meetings that I had with Kiel Gajadhar on 12/17/15 and 1/7/16. Per Kiel's request,the new IP System that we're proposing will be installed on your existing network as a stand-alone system. As discussed,it's our understanding that the PoE switches that are required for the cameras are either existing or will be furnished and installed by others and that they have enough spare ports and will support the new IP cameras being added at the existing Server Rooms. This proposal includes(11)2 MP(megapixel)fixed exterior vandal dome IP cameras and(4)2 MP(megapixel)fixed interior vandal dome IP cameras as noted below. • Camera# 1 (Hikvision DS-2CD2722FWD-IZS)—City Hall —View exterior annex entry door/covered breezeway • Camera#2(Hikvision DS-2CD2722FWD-IZS)—City Hall —View exterior annex entry door/covered breezeway • Camera#3(Hikvision DS-2CD2722FWD-IZS)—City Hall —View exterior building department north entrance door • Camera#4(Hikvision DS-2CD2722FWD-IZS)—City Hall —View exterior north stairwell entry door • Camera#5(Hikvision DS-2CD2722FWD-IZS)—City Hall —View interior lobby west door entry • Camera#6(Hikvision DS-2CD2722FWD-IZS)—City Hall —View interior lobby east door entry • Camera#7(Hikvision DS-2CD2722FWD-IZS)—City Hall —View interior customer counter area • Camera#8(Hikvision DS-2CD2722FWD-IZS)—City Hall —View exterior south entry door/covered breezeway • Camera#9(Hikvision DS-2CD2722FWD-IZS)—City Hall—View exterior south entry door/covered breezeway • Camera# 1 (Hikvision DS-2CD2722FWD-IZS)—Annex Building —View interior front door entry • Camera#2(Hikvision DS-2CD2722FWD-IZS)—Annex Building—View exterior front entry/parking area • Camera#3(Hikvision DS-2CD27222FWD-IZS)—Annex Building—View exterior front door entry/covered breezeway • Camera#4(Hikvision DS-2CD2722FWD-IZS)—Annex Building—View exterior front door entry/covered breezeway • Camera#5(Hikvision DS-2CD2722FWD-IZS)—Annex Building—View exterior west HR entrance door • Camera#6(Hikvision DS-2CD2722FWD-IZS)—Annex Building—View exterior north HR entrance door/sliding door All of the cameras stated above include a 2.8-12mm Lens that can be adjusted to the specific location depending upon the field of view that you want to capture and IR Cut Filter with auto switch(approx. 10—20 meters IR range). These cameras do not require any camera licenses and there are no annual maintenance fees associated with this equipment. (Please see the attached data sheets for additional information) This proposal also includes(1)Network Video Recorder with 8 TB of storage space(Hikvision DS-9632NI-ST-8TB). The 8 TB of storage space that's included is based on recording all(15)cameras at 15 frames/second(FPS)at 60%(hours/week)for 30 days. This NVR will be installed in the existing equipment rack in the City Hall Server Room utilizing a new rack mount shelf. Per your request, this proposal does not include a monitor for viewing these new cameras but does include installing software on(2)existing owner furnished work stations so that these cameras can be viewed via these work stations. (Please see the attached data sheet for additional information) One(1)plenum CAT 6 cable will be homerun from each camera for the Annex Building back to IDF 138 within this building and from each camera for the City Hall Building to Server Room 226 on the second floor within this building. This cabling will be terminated on the existing PoE switches within each of these rooms. The CAT 6 cabling will be free wired above the ceilings within these buildings utilizing bridle rings and/or tie straps to support this cabling. This proposal assumes that there is an existing raceway from the first floor to the second floor in the City Hall Building that can be utilized for the(9)CAT 6 camera cables that will need to be pulled to the second floor server room where the NVR will be installed. 130 Bomar Court, Suite 110, Longwood, FL 32750 Phone: 407-339-0238 Fax: 407-339-0245 www.infinityavandsecurity.com This proposal is for a complete turnkey installation and includes all required equipment,labor,terminations,programming, commissioning,testing and owner training. Equipment to be Provided • (1)Hikvision Network Video Recorderw/8 TB HDD(DS-9632NI-ST-8TB) • (1)Atlas Rack Mount Shelf(SH4-15)(For NVR) • (11)Hikvision 2 MP Fixed Exterior Vandal Dome IP Cameras(DS-2CD2722FWD-IZS) • (4)Hikvision 2 MP Fixed Indoor Vandal Dome IP Cameras(DS-2CD2722FWD-IZS) • All required West Penn Plenum CAT6 Cable(254246) • All required Hikvision Software • All required connectors and mounting hardware • All required conduit,fittings and caulking Warranty Infinity AV and Security provides a one year warranty on all products,equipment and services installed under this proposal. Pricing Our pricing for the above scope of work including all equipment,labor,terminations,programming,testing and owner training is: Material Labor Total $10,479.00 $5,345.00 $15,824.00 Add/Deduct Alternates and Options N/A Qualifications Specific to this Proposal • Full access is required during normal business hours in order to complete this installation in the estimated time frame. • Infinity AV is unable to make any guarantees that the image quality captured by any camera will sufficiently meet your expectations due to the changing ambient lighting conditions at any given time within the subject area(s). Our designs may include cameras with integrated IR emitters,IR illuminators and/or day-night functionality. If image capture in low light conditions is critical to the requirements of the design,a preliminary trial or luminary study should be performed at each suspect location prior to acceptance of this proposal. Depending on the requirements of such study,the work associated with this may need to be at additional cost. • If facial recognition and/or license plate identification is required,additional preliminary tests should be performed prior to acceptance of this proposal. Depending on the requirements of such test,the work associated with this may need to be at additional cost. • This proposal assumes that the IP addresses and network infrastructure and/or conections for the(I)existing work station is either existing or will be provided by others so that we can program the NVR and install the Digital Watchdog software on this work station. It's assumed that the network being utilized is existing and does not require any re-configuration on our part. Any network issues and/or network maintenance is to be handled by others. • This proposal assumes that the network cabling for the new NVR to connect to is already in place in the Server Room in Building 2. • This proposal assumes that there are sufficient spare ports on your existing network switches at both Server Rooms mentioned above. • This proposal assumes that your existing network that's being utilized for this CCTV installation meets the bandwidth requirements for this installation and that any modifications and/or additional network equipment required will be furnished and installed by others. This proposal only includes the equipment listed above. • All required 120V AC power for the new NVR is either existing or is to be provided by others. Terms and Conditions • All pricing is valid for 30 days of date provided. • Project will be progress billed on a monthly basis for all completed work and delivered/stored materials. • Installation/As-built drawings will be provided(if required)as long as AutoCAD.DWG files are made available to Infinity AV at no additional cost. • All electrical requirements such as conduit,pull-boxes,power,grounding,etc.(if required)are to be provided and installed by others. • All cabling for this project is non-plenum rated,if it is determined that plenum cable is required for this project,it will be provided at additional cost. • Pricing does not include sales tax.Sales tax will be added to all invoices at time of billing unless a valid tax exempt certificate is provided. • All invoices will be billed on NET 30 day terms unless noted otherwise in this document;all invoices/balances not paid within these terns are subject to a 2%monthly finance charge.In addition,any unpaid balances owed to Infinity AV and Security are subject to collection.Any reasonable costs incurred by Infinity AV and Security in association with the collection of outstanding debt(including collection and/or attomeys fees)will be fully reimbursable by the debtor or as allowed by Florida law. • Warranty and Extended Warranty Plan Option covers the warranty repair of all new equipment provided by Infinity AV under this proposal.It does not cover repairs to previously installed equipment,equipment installed by others or equipment damaged due to misuse,abuse,neglect or acts of God. Thank you for this opportunity&we look forward to providing you with unparalleled service. If you have any questions please feel free to contact me anytime at 407-339-0238. Rick Rokicki Infinity AV&Security Authorized Signature Date 130 Bomar Court, Suite 110, Longwood, FL 32750 Phone: 407-339-0238 Fax: 407-339-0245 www.infinityavandsecurity.com k • January 14,2016 Quote#1720R1 Kiel Gajadhar Ocoee City Hall 150 North Lakeshore Dr. Ocoee,FL 34761 Infinity AV&Security is pleased to provide you with this proposal to furnish and install a commercial quality IP Video Surveillance System for the Ocoee City Hall and Annex Building at the address stated above. Scope of Work Furnish and install a commercial quality Digital Watchdog IP video surveillance system for the Ocoee City Hall and Annex Building per the parameters that were discussed at the meetings that I had with Kiel Gajadhar on 12/17/15 and 1/7/16. Per Kiel's request,the new IP System that we're proposing will be installed on your existing network as a stand-alone system. As discussed,it's our understanding that the PoE switches that are required for the cameras are either existing or will be furnished and installed by others and that they have enough spare ports and will support the new IP cameras being added at the existing Server Rooms. This proposal includes(11)2.1 MP(megapixel)fixed exterior vandal dome IP cameras and(4)2.1 MP(megapixel)fixed interior dome IP cameras as noted below. • Camera# 1 (Digital Watchdog DWC-MV421 D)—City Hall —View exterior annex entry door/covered breezeway • Camera#2(Digital Watchdog DWC-MV421 D)—City Hall —View exterior annex entry door/covered breezeway • Camera#3(Digital Watchdog DWC-MV421D)—City Hall —View exterior building department north entrance door • Camera#4(Digital Watchdog DWC-MV421 D)—City Hall —View exterior north stairwell entry door • Camera#5(Digital Watchdog DWC-MD421D)—City Hall —View interior lobby west door entry • Camera#6(Digital Watchdog DWC-MD421D)—City Hall —View interior lobby east door entry • Camera#7(Digital Watchdog DWC-MD421D)—City Hall —View interior customer counter area • Camera#8(Digital Watchdog DWC-MV421 D)—City Hall —View exterior south entry door/covered breezeway • Camera#9(Digital Watchdog DWC-MV421D)—City Hall—View exterior south entry door/covered breezeway • Camera# 1 (Digital Watchdog DWC-MD421D)—Annex Building —View interior front door entry • Camera#2(Digital Watchdog DWC-MV421D)—Annex Building—View exterior front entry/parking area • Camera#3(Digital Watchdog DWC-MV421 D)—Annex Building—View exterior front door entry/covered breezeway • Camera#4(Digital Watchdog DWC-MV421 D)—Annex Building—View exterior front door entry/covered breezeway • Camera#5(Digital Watchdog DWC-MV421 D)—Annex Building—View exterior west HR entrance door • Camera#6(Digital watchdog DWC-MV421D)—Annex Building—View exterior north HR entrance door/sliding door All of the cameras stated above include a 2.8-12mm Auto Focus P-Iris Lens that can be adjusted to the specific location depending upon the field of view that you want to capture. In addition,all of the cameras have WDR(Wide Dynamic Range),TDN(True Day& Night)with Mechanical IR Cut Filter to deliver the best images in any type of environment and 8x digital zoom/4.5x optical zoom. All required camera licenses are included and these licenses are fully transferrable if a camera needs to be replaced at any time for any reason. In addition,there are no annual maintenance fees associated with this equipment. (Please see the attached data sheets for additional information) This proposal also includes(1)Windows-Based Blackjack CUBE Network Video Recorder with 9 TB of storage space(Digital Watchdog DW-BJCUBE9T). The 9 TB of storage space that's included is based on recording all(15)cameras at 15 frames/second (FPS)at 60%(hours/week)for 30 days(7.82 TB required based on these parameters). This NVR will be installed in the existing equipment rack in the City Hall Server Room utilizing a new rack mount shelf and will require(5)rack units(RU)of space being that it has a height of 7.5". Per your request,this proposal does not include a monitor for viewing these new cameras but does include installing software on(2)existing owner furnished work stations so that these cameras can be viewed via these work stations. This NVR has the capability of viewing these cameras via remote workstations over the internet but this proposal does not include the required network configuration and set up. (Please see the attached data sheet for additional information) 130 Bomar Court, Suite 110, Longwood, FL 32750 Phone: 407-339-0238 Fax: 407-339-0245 www.infinityavandsecurity.com One(1)plenum CAT 6 cable will be homerun from each camera for the Annex Building back to IDF 138 within this building and from each camera for the City Hall Building to Server Room 226 on the second floor within this building. This cabling will be terminated on the existing PoE switches within each of these rooms. The CAT 6 cabling will be free wired above the ceilings within these buildings utilizing bridle rings and/or tie straps to support this cabling. This proposal assumes that there is an existing raceway from the first floor to the second floor in the City Hall Building that can be utilized for the(9)CAT 6 camera cables that will need to be pulled to the second floor server room where the NVR will be installed. This proposal is for a complete turnkey installation and includes all required equipment,labor,terminations,programming, commissioning,testing and owner training. Equipment to be Provided • (1)Digital Watchdog Network Video Recorder w/9 TB HDD(DW-BJCUBE9T) • (1)Atlas Rack Mount Shelf(SH4-15)(For NVR) • (11)Digital Watchdog 2.1 MP Fixed Exterior Vandal Dome IP Cameras(DWC-MV421D) • (4)Digital Watchdog 2.1 MP Fixed Indoor Dome IP Cameras(DWC-MD421D) • (1)Digital Watchdog Exterior Camera Sun Shield(DWC-V4SSLD) • (15)Digital Watchdog Spectrum Camera Licenses(SPRCLSC01) • All required West Penn Plenum CAT6 Cable(254246) • All required Digital Watchdog Software • All required connectors and mounting hardware • All required conduit,fittings and caulking Warranty Infinity AV and Security provides a one year warranty on all products,equipment and services installed under this proposal. Pricing Our pricing for the above scope of work including all equipment,labor,terminations,programming,testing and owner training is: Material Labor Total $14,280.00 $5,345.00 $19,625.00 Add/Deduct Alternates and Options N/A Oualiflcations Specific to this Proposal • Full access is required during normal business hours in order to complete this installation in the estimated time frame. • Infinity AV is unable to make any guarantees that the image quality captured by any camera will sufficiently meet your expectations due to the changing ambient lighting conditions at any given time within the subject area(s). Our designs may include cameras with integrated IR emitters,IR illuminators and/or day-night functionality. If image capture in low light conditions is critical to the requirements of the design,a preliminary trial or luminary study should be performed at each suspect location prior to acceptance of this proposal. Depending on the requirements of such study,the work associated with this may need to be at additional cost. • If facial recognition and/or license plate identification is required,additional preliminary tests should be performed prior to acceptance of this proposal. Depending on the requirements of such test,the work associated with this may need to be at additional cost. • This proposal assumes that the IP addresses and network infrastructure and/or conections for the(1)existing work station is either existing or will be provided by others so that we can program the NVR and install the Digital Watchdog software on this work station. It's assumed that the network being utilized is existing and does not require any re-configuration on our part. Any network issues and/or network maintenance is to be handled by others. • This proposal assumes that the network cabling for the new NVR to connect to is already in place in the Server Room in Building 2. • This proposal assumes that there are sufficient spare ports on your existing network switches at both Server Rooms mentioned above. • This proposal assumes that your existing network that's being utilized for this CCTV installation meets the bandwidth requirements for this installation and that any modifications and/or additional network equipment required will be furnished and installed by others. This proposal only includes the equipment listed above. • All required 120V AC power for the new NVR is either existing or is to be provided by others. 130 Bomar Court, Suite 110, Longwood, FL 32750 Phone: 407-339-0238 Fax: 407-339-0245 www.infinityavandsecurity.com Terms and Conditions • All pricing is valid for 30 days of date provided. • Project will be progress billed on a monthly basis for all completed work and delivered/stored materials. • Installation/As-built drawings will be provided(if required)as long as AutoCAD.DWG files are made available to Infinity AV at no additional cost. • All electrical requirements such as conduit,pull-boxes,power,grounding,etc.(if required)are to be provided and installed by others. • All cabling for this project is non-plenum rated,if it is determined that plenum cable is required for this project,it will be provided at additional cost. • Pricing does not include sales tax.Sales tax will be added to all invoices at time of billing unless a valid tax exempt certificate is provided. • All invoices will be billed on NET 30 day terms unless noted otherwise in this document;all invoices/balances not paid within these terns are subject to a 2%monthly finance charge.In addition,any unpaid balances owed to Infinity AV and Security are subject to collection.Any reasonable costs incurred by Infinity AV and Security in association with the collection of outstanding debt(including collection and/or attorneys fees)will be fully reimbursable by the debtor or as allowed by Florida law. • Warranty and Extended Warranty Plan Option covers the warranty repair of all new equipment provided by Infinity AV under this proposal.It does not cover repairs to previously installed equipment,equipment installed by others or equipment damaged due to misuse,abuse,neglect or acts of God. Thank you for this opportunity&we look forward to providing you with unparalleled service.If you have any questions please feel free to contact me anytime at 407-339-0238. Rick Rokicki Infinity AV&Security Authorized Signature Date 130 Bomar Court, Suite 110, Longwood, FL 32750 Phone: 407-339-0238 Fax: 407-339-0245 www.infinityavandsecurity.com