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Home My WebLink About10-03-2006 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida October 3, 2006 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum I B. PRESENTATIONS AND PROCLAMATIONS I C. COMMENTS FROM CITIZENS/PUBLIC I D. COMMISSIONERS ANNOUNCEMENTS E. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEP ARA TEL Y. 1. Approval and Acceptance of Minutes for Budget Workshops of August 21St, August 24th, and Tentative Budget Public Hearing of September 18, 2006. (City Clerk Eikenberry) 2. Approval of Leasing of Holiday Lights and Decorations. (Public Works Director Krug) Clark Display Sales, Winter Garden, Florida has traditionally provided the City's Holiday lights and decorations on existing utility poles where Progress Energy has provided electrical connections throughout the city. The terms of the lease include installation and removal by Clark Display Sales. City Commission has approved purchasing these lights and decorations in the FY 2005-06 Budget. However, due to insufficient storage at present, staff recommends leasing rather than purchase for at least another year when ample storage areas will be available in the new Public Works facility. 3. Approval of Change Order No.2 to Addendum No. 005 to the Agreement for Consulting Engineering Services with PEC, Inc. for Maguire Road Phase V Design and Right-of-way Acquisition Services. (City Engineer Wheeler) 4. Approval of Revision of Holiday Schedule for 2006 and Approval of Holiday Schedule for 2007. (City Clerk Eikenberry) On November 15,2005, the Commission approved the holidays of December 22 and December 25, 2006 for Christmas and January 1,2007 for New Years, per staff recommendation. Staff would like to request amending the dates to December 25 and December 26, 2006, for the Christmas Holiday as those dates are preferred by the majority of employees and those are the dates that were published in the City Calendar for distribution to the community. Additionally, staff would like to recommend holiday dates for 2007. 5. Approval of Ocoee Founder's Day 5K Road Race - Request for Road Closings. (Building Official Jones) Jeffrey W. Hayes, Parks & Recreation Director, has made application to the City for a Special Event Permit for the Ocoee Founders Day 5K Road Race that would require the temporary closing of City owned streets. The event will be held on October 14, 2006, from 7am until 9:30am. The streets to be closed are Clarke Road, White Road, Orlando Avenue, Stinnett Drive, E. Lakeshore Drive and City Commission Regular October 3, 2006 Vandergrift Drive. Staff respectfully recommends approval with the following requirements: 1) All residents that will be affected by the road closings must be notified in advance; 2) Health Central Ambulance must be notified of the road closings in advance; 3) Roads must be blocked with proper barricades; 4) An emergency lane must be maintained during the event. 6. Approval of Ocoee Founder's Day Festival - Request for Road & Public Boat Ramp Closings. (Building Official Jones) Jeffrey W. Hayes, Parks & Recreation Director, has made application to the City for a Special Event Permit for the Ocoee Founders Day Festival and Parade that would require the temporary closing of City owned streets. The event will be held on October 20-21, 2006. The streets to be closed are Flewelling Avenue, Rewis Street, Bluford Avenue, McKey Street, Cumberland Avenue, Oakland Avenue, and Lakewood Avenue. A portion of S. Lakeshore Drive will be closed on October 19th at noon. The public boat ramp at Starke Lake will be closed on October 20-21. Staff respectfully recommends approval with the following requirements: 1) All residents that will be affected by the road closings must be notified in advance; 2) Health Central Ambulance must be notified of the road closings in advance; 3) Roads must be blocked with proper barricades; 4) An emergency lane must be maintained during the event. 7. Award of Bid #B06-05 Replacement of Roofing Systems at City Hall & Police Station (Re-bid). (Purchasing Agent Tolbert) The Public Works Department and Finance Department have reviewed all bids. Staff recommends awarding the bid to Architectural Sheet Metal, Inc. as the most responsive and responsible bidder per the recommendation memorandum from Tonya Elliott, Assistant Public Works Director. Because the amount of the low bid did not include costs associated with replacing gutters or roof deck repair, staff recommends adding Alternate One and Alternate Three totaling $37,700.00 per the attached proposal from Architectural Sheet Metal. The proposed total contract amount is $271,900.00. The amount budgeted in fiscal year 05-06 was $158,000. Staff is requesting that the remainder of $108,000.00 be taken from the debt service account and $5,900.00 from contingency. I F. PUBLIC HEARINGS - None I G. REGULAR AGENDA 8. Discussion on Schools. (Mayor Vandergrift) I H. STAFF REPORTS I I. COMMENTS FROM COMMISSIONERS I ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKE SHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 2 of2