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Home My WebLink About02-02-2016 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee,Florida February 2,2016 6:00 P.M. STATE OF THE CITY REPORT 7:15 P.M. AGENDA REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS Proclamations—February 2016. (Mayor Johnson) ➢ Black History Month ➢ Crossing Guard Appreciation Day—February 5,2016 ➢ Cardiovascular Professionals Week—February 14—20,2016 Reynaldo Grullcn, BSN, RN, Cardiovascular Services Clinical Supervisor, will be in attendance to accept the Proclamation. Recognition of Gary Comstock for the 2016 Community Calendar Photos. (Mayor Johnson) Presentation by Fire Chief Miller Recognizing Ocoee Police Officers, Officer Anthony Ruggiero, Officer Christopher Kelley and Officer Brandon Kerr, for Going Above and Beyond their Duties to Assist the Fire Department and Citizens. C. COMMENTS FROM CITIZENS/PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS Regular City Commission February 2,2016 F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION,IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes for the Regular Commission Meeting held January 19, 2016. (City Clerk Eikenberry) 2. New Appointment to the Board of Adjustment (three-year term). (City Clerk Eikenberry) Members of the Board of Adjustment serve three-year terms. The Resolution creating the Board allows no more than five (5) regular members and two (2) alternate members. Currently, the Board has four(4) members and one (1)Alternate member with no applications on file. An application has been received by Braundon Vines, who has shown an interest in being appointed to the Board of Adjustment for a term ending January 2018. 3. New Appointment to the Citizen Advisory Council for Ocoee Police Department (three-year term). (City Clerk Eikenberry) Members of the Citizen Advisory Council for Ocoee Police Department serve three-year terms. The Resolution creating the Board allows no more than fifteen (15) members. Currently, the Board has ten (10) members and no applications on file. An application has been received by Braundon Vines, who has shown an interest in being appointed to the Citizen Advisory Council for Ocoee Police Department for a term ending January 2018. 4. Approval for Resolution of Support for Innovative Traffic Signal Technologies Pilot Project. (City Planner Rumer) A new federal transportation bill has been enacted and includes funding for one or more pilot projects to accelerate the deployment of innovative traffic signal technologies. Congressman Mica has called this opportunity to our attention and has offered to lend his support with obtaining federal discretionary funds to conduct one or more pilot projects using innovative traffic signal technologies throughout the metropolitan area. MetroPlan Orlando and the Florida Department of Transportation/District 5 will take the lead, working closely with the City of Ocoee and other local governments, to develop one or more pilot projects that conform to the criteria established for the discretionary grant program by the United States Department of Transportation. 5. Approval for the Oasis at Lake Bennet Apartments Final Site Plan. (City Planner Rumer) The Oasis at Lake Bennet Apartments project is generally located south of Maine Street, east of Bluford Avenue and north of W. Colonial Drive (SR 50) adjoining Lake Bennet. This project is proposing to construct a 302 unit multi-family, four-story apartment development on approximately 13.01 acres. The site is currently a part of the Ocoee Town Center Lots 3, 4 and 6. The parcels are undeveloped. The project lies in Target Area 2 and is zoned "Community Commercial" (C-2). The Future Land Use designation for the subject site is "Commercial," and the Zoning classification for the site is Planned Unit Development(PUD). On June 16, 2015, the City Commission reviewed and approved the Preliminary Site Plan. The Final Site Plan, as proposed, is consistent with the approved Preliminary Site Plan. 21Page Regular City Commission February 2,2016 6. Approval to Waive the Lakeshore Center Rental Fee for Black History Essay Awards Ceremony. (Community Relations Manager Wright) The City of Ocoee's Black History Month Essay Contest, presented by the Human Relations Diversity Board, is in its 12th year. The essay awards ceremony has been held in the City Commission Chambers for the past several years. Each year students, parents and faculty attend the ceremony and fill the Chambers to its maximum seating capacity. There is overflow seating every year and attendees are directed to sit in Conference Room 109. For this reason, the Human Relation Diversity Board is requesting this year awards ceremony be held at the Ocoee Lakeshore Center to comfortably accommodate all of the people who attend the event. The ceremony is tentatively scheduled at the Lakeshore Center on Thursday,February 25,2016. 7. Approval to Expend and/or Grant Forfeiture Monies to Law Enforcement Related Uses and Charities. (Police Chief Brown) Per Florida State Statutes 932.7055 "...any local law enforcement agency that acquires at least $15,000 pursuant to the Florida Contraband Forfeiture Act within a fiscal year must expend or donate no less than fifteen(15)percent of such proceeds for the support or operation of any drug treatment, drug abuse education, drug prevention, crime prevention, safe neighborhood, or school resource officer program. Over the past several years, the Police Department has made a practice of using these monies to help support programs and organizations that partner with the Police Department in its crime prevention/public safety mission and wishes to continue to do so. 8. Approval to Award Security Camera Replacement Work at City Hall to MillenniuM Fire & Security, Inc., in the Amount of $15,822.75. (Support Services Director Butler) The security camera installation at City Hall covers portions of that building and the City Hall Annex with analog and digital cameras, with a central recording device located in the Annex. The current technology is outdated, and replacement of the system is planned for FY 2016. City staff identified three suitable vendors who have previously worked on audiovisual systems at the city: • MillenniuM Fire&Security(Installed the security camera system at the Community Center); • Convergint Technologies(Installed the City Hall system/maintains the City's systems);and • Infinity AV&Security(Installed the City Chambers and Community&Ison Center systems). Staff developed a deployment plan requiring a 15-camera installation and sufficient storage capacity to retain at least 30 days of video at a 15 frames per second rate. The selected camera locations are primarily on building exteriors to monitor entrances to the two buildings in addition to retaining security camera coverage of the Utility Counter. A centrally located digital network video recorder would be able to provide access to the live video and recorded images through a secure website. It is anticipated that all cabling will need to be replaced. Competitive proposals were received from each vendor. G. PUBLIC HEARING -None H. REGULAR AGENDA 9. Approval of Waivers to Parking and Buffers for Maguire Crossings. (City Planner Rumer) Maguire Crossings is an existing strip retail center located on the northeast corner of Maguire Road and Old Winter Garden Road. The site plan was approved in March of 2005. The site consists of two retail strip center buildings. The smaller building is 6,800 square feet, and the larger second building is 18,000 square feet. Both buildings are fully occupied. In order to make the existing site accommodate the higher demand for parking,the applicant is requesting waivers to landscape buffers in order to create additional parking. The revised plan and code waivers will involve the following: i) reduce the landscape buffer around the building from ten (10) feet to four (4) feet, ii) reduce the northern side landscape buffer from ten (10) feet to one (1) foot or the width of a retaining wall, iii) eliminate the required plantings of shrubs and trees on the northern landscape buffer. 3IPage Regular City Commission February 2,2016 10. Transfer of Funds to Cover Special Election Costs. (City Clerk Eikenberry) Former Mayor Vandergrift left office in July 2015, more than six months before the end of his term, creating the need for a Special Election. An additional $25,000 was budgeted for the Special Election; however, when the ballots were counted on October 27, 2015, it was found that a run-off would be required in accordance with Section C-46 (c) of the Ocoee Charter. Funds had not been budgeted for a run-off, and the surplus money in the FY 2014/15 Election Line Item could not be used, because the entire amount ($51,500) had been transferred out to cover unexpected health care costs in FY 2014/15. I. STAFF ACTION ITEMS J. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK,150 N.LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105 48 HOURS IN ADVANCE OF THE MEETING. 4IPage