HomeMy WebLinkAboutItem #05 Ocoee Founders' Day 5K Road Race - Road Closings
AGENDA ITEM COVER SHEET
Meeting Date: October 3,2006
Item # 5'
Contact Name:
Contact Number:
Ralph Jones
(407) 905-3104
/t
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Reviewed By:
Department Director:
City Manager:
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Subject: Ocoee Founders Day 5K Road Race
Request for Road Closings
Background Summary: In order to temporarily close a public street, the approval of the Honorable Mayor and
City Commission is required. Jeffrey W. Hayes, Parks & Recreation Director, has made application to the City for a
Special Event Permit for the Ocoee Founders Day 5K Road Race that would require the temporary closing of City
owned streets. The event will be held on October 14,2006, from 7am until 9:30am. The streets to be closed are
Clarke Road, White Road, Orlando Avenue, Stinnett Drive, E. Lakeshore Drive and Vandergrift Drive. See
attached location map.
Issue:
Should the Honorable Mayor and City Commission approve the temporary closing of public streets for the purpose
of the Ocoee Founders Day 5K Road Race?
Recommendations:
Staff respectfully recommends approval with the following requirements: 1) All residents that will be affected by the
road closings must be notified in advance; 2) Health Central Ambulance must be notified of the road closings in
advance; 3) Roads must be blocked with proper barricades; 4) An emergency lane must be maintained during the
event.
Attachments:
Location Map
Financial Impact:
Type of Item: (please mark with an "xi
_ Public Hearing
_ Ordinance First Reading
_ Ordinance Second Reading
_ Resolution
X Commission Approval
- Discussion & Direction
For Clerk's Deot Use:
_____ Consent Agenda
_____ Public Hearing
_____ Regular Agenda
_ Original Document/Contract Attached for Execution by City Clerk
.-.-!- Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( ) R ~
X N/A
X N/A
N/A
Citv Manager
Robert Frank
Commissioners
Garv Hood, District 1
Scott Anderson, District 2
Rustv Johnson. District 3
Joel F. Keller, District 4
Mayor
S. Scott Vandergrift
STAFF REPORT
FROM:
The Honorable Mayor and City Commissioners
Ralph W. Jones III, Building Official 1?9J~'
September 27, 2006 I
TO:
DATE:
RE:
Ocoee Founders Day 5K Road Race
Request For Road Closings
ISSUE
Should the Honorable Mayor and City Commission approve the temporary closing of public streets for the
purpose of the Ocoee Founders Day 5K Road Race?
BACKGROUNDIDISCUSSION
In order to temporarily close a public street, the approval of the Honorable Mayor and City Commission is
required. Jeffrey W. Hayes, Parks & Recreation Director, has made application to the City for a Special Event
Permit for the Ocoee Founders Day 5K Road Race that would require the temporary closing of City owned
streets. The event will be held on October 14, 2006, from 7am until 9:30am. The streets to be closed are Clarke
Road, White Road, Orlando Avenue, Stinnett Drive, E. Lakeshore Drive and Vandergrift Drive. See attached
location map.
STAFF RECOMMENDATION
Staff respectfully recommends approval with the following requirements: 1) All residents that will be affected by
the road closings must be notified in advance; 2) Health Central Ambulance must be notified of the road closings
in advance; 3) Roads must be blocked with proper barricades; 4) An emergency lane must be maintained during
the event.
1
center of Good L .
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Organization Head Quarters .
Name: ~u~ O~K:S Utf'-Y - t~ry ~.c- ~c.i?#E
Address: 1St::> ~ tA-/!.€ .5/1z!>diL ,j)K~r.JL
City: CJc.z>'€'~ State: ';:=L Zip Code: ..3~7~/
Phone #: ';07- ?o.s"'- J Ii 6
Representative
Name: ~€'f k6...J
Address: ..5~L
City:
Phone #:
Applicant (if different):
Name:
Zip Code:
State:
Address:
City:
Phone #:
Type of Event: Parade_ Ceremony_Exhibition
State:
Zip Code:
Show S- K 7? u ()
Concert Demonstration Other
Date (s) and time (s) scheduled: (!)L 7V&€~ /9, Z-bol,. /.5 A7",oZlJ~ ;<.re.1C..
J r~ I:) 7.' 30 ,f-M . '7-'t:/Z) - r. 'so A7t
Nature and types of activities: /(c;) /;&.c,.)~~~ i tJl'/"L.lLC,.J(.
tJ ~ II( 'f""L L-
Approximate number of spectators and participants: ,j-V 0
Purpose of Special event: ;::D"-"d"-d.J ;)A"7' Ih-r.z:v'i: ,y
Exact location of event: tJ.t:J r L~c.. ,JI'fn.l- e,' 2~ K~u,'Z JrrAl;(f7t.t.J
Designation of public facilities or equipment to be used: 1<~1T"'lJ S - /!.~~Jt.1 r tJ,rz;,-E..,
....s ;rAJ~Ii..rr. tVlZ t-.;f?\/d () jr/". e-. ~J/~Nl:. . ,).nJDItILtJ. ,(,fH"
, .
Number of temporary directional signs: ....c-- x $5.00 per sign =
City of Ocoee . 150 N Lakeshore Drive. Ocoee, Florida 34761
Phone: (407) 905-3104 . fax: (407) 656-5398 . www.ci.ocoee.f1.us
Copy of State Permit if State roadway is used: 0 yes %-po
For Parade:
Exact location of marshalling and staging area:
~A-
Time at which units of parade will begin to arrive:
Time at which units of parade will be dispersed:
Exact route to be traveled shown on attached map: 0 yes 0 no
Please attach approximate # of persons, animals, & vehicles participating with description of
types of animals and vehicles.
Parade will occupy all of the width of the street, roadway, or sidewalk: 0 yes 0 no
For Fireworks: ,J"'f
The following shall be attached to this application:
1) A detailed listing of the type & quantity of fireworks to be used.
2) A detailed written statement outlining all appropriate safety procedures which will be used at
fireworks display in order to protect the safety of the public and all surrounding property.
3) A detailed written statement describing what facilities and containers will be used to store
fireworks.
4) If applicable, applicants federal license # for transporting fireworks across state line.
5) A detailed list of names, addresses, occupations, and backgrounds of all individuals who will
be responsible for the actual display, use or explosion of any fireworks. The backgrounds
statement should include a complete history of the experience of the individuals involved with
respect to their use of fireworks, including a detailed list and explanation of each and every
accident resulting from the use of fireworks which the individual has been responsible for, or
involved in.
6) A map showing exact launch point and area of fallout.
Applicant Signature: IlIo-vJcdr Date: 9-ZL- ''vI-
~proved c- /J. 0 Di~proved 0 Conditions for permit attached
I'oliceChief ~ (! ~ Date: .1-!)7-0r,
[J Approwd
Fire Chief
iJ Disapproyed
[J Conditions for permit attached
Date:
B' Approved
Building Official
o Conditions for permit attached
Date: f'2 7,0 (;
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