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HomeMy WebLinkAbout01-19-2016 Minutes ky MINUTES January 19,2016 at 7:15 P.M. REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Mayor Johnson called the regular session to order at 7:15 p.m. in the Commission Chambers of City Hall. The invocation was led by Commissioner Keller, followed by the Pledge of Allegiance to the Flag, led by Commissioner de La Portilla. Acting City Clerk called roll and declared a quorum present. Roll Call: Commissioner Grogan, Commissioner Wilsen, Mayor Johnson, Commissioner de la Portilla, Commissioner Keller. B. PRESENTATIONS AND PROCLAMATIONS - 7:18 PM Presentation of Ocoee Tennis Player of the Year 2015 Jack Vinson presented a trophy to Jason Joseph who was awarded and recognized as Ocoee Tennis Player of the Year for 2015. C. COMMENTS FROM CITIZENS/PUBLIC - None D. STAFF REPORTS AND AGENDA REVIEW-None E. COMMISSIONERS ANNOUNCEMENTS - 7:26 PM Commissioner Wilsen-No announcements. Commissioner Grogan—Requested Staff to think about canceling the March 15, 2016, meeting due to the election. IE 7:27 PM Motion: Move to cancel the March 15, 2016, City Commission Meeting. Moved by Commissioner Grogan, seconded by Commissioner Keller; Motion carried unanimously. Commissioner de la Portilla- Announced that at the last meeting he brought up the question of the property on the corner of Maguire Road and Hwy 50 (vacant gas station). He recently participated in a meeting with the landowner and staff regarding that property in which the owner advised he would present to the City a plan to redevelop that corner. More importantly the owner advised he would be pulling a demolition permit in the near future to demolish the existing gas station and clear that site City Manager Frank reiterated what Commissioner de la Portilla reported adding that some of the delay in the project was due to the different property owners and trying to acquire a small strip of property that was needed. Staff did advise the landowner that they would work with him on the partial release of lien and bring this fairly quickly before the Commission. Commissioner Keller-No announcements. Mayor Johnson-No announcements. Regular City Commission January 19,2016 F. CONSENT AGENDA- 7:31 PM Consent Agenda Motion Motion: Move to adopt the Consent Agenda. Moved by Commissioner Wilson, seconded by Commissioner Keller; Motion carried unanimously. 1. Approval of Minutes for the Regular Commission Meeting held January 5, 2016. (City Clerk Eikenberry) Approved on Consent. Motion carried 5-0 2. Approval to Donate Ocoee Fire Department Extrication Equipment to the Schley County Fire and Emergency Services Department. (Fire Chief Miller) The Amkus extrication equipment, which includes a power unit, spreaders, cutters, chord reel, and rams was purchased for the Ocoee Fire Department in 1991. It has since been replaced by newer and upgraded Holmatro extrication equipment. The Ocoee Fire Department would like to assist a county in need by donating our used, no longer in-use extrication equipment to them. Approved on Consent. Motion carried 5-0 3. Approval of Worker's Compensation Attorney Fee Plus Cost. (Human Resources Director Williford) As discussed at the October 6, 2015, Executive Session, an employee in the Police Department has a worker's compensation claim against the City.The City has agreed to pay the employee's attorney fee plus cost. Approved on Consent. Motion carried 5-0 4. Approval of Oak Trail Reserve Planned Unit Development (PUD) — Nonsubstantial Amendment to the Land Use Plan (LUP). (Principal Planner Fabre) Oak Trail Reserve PUD is located on the northeast quadrant of the intersection of Clarke Road and Clarcona- Ocoee Road. The subject property is approximately 38.62 acres in size, which is currently undeveloped and partially covered with trees mostly on the south side and along the eastern boundary of the property of which 1.89 acres are designated as wetlands. The Oak Trail PUD/Land Use Plan was originally approved for a maximum total of 140 dwelling units. The applicant has modified the plans to incorporate a more compact Traditional Neighborhood Design(TND)by utilizing rear-loaded(93)and front-loaded(30)residential homes. The project as designed will be similar to Spring Lake Reserve PUD. As a result, the overall density has been reduced to a total of 123 dwelling units. Approved on Consent. Motion carried 5-0 5. Approval to Provide an Initial Financial Donation of $2,500 for Ocoee World Fest, which would be Organized and Managed by a Not-For-Profit Organization. (Support Services Director Butler) The City's Human Relations Diversity Board (HRDB) formed a subcommittee in 2014 to develop an International Cultural Exposition(ICE)to be held at Bill Breeze Park on May 13 - 14,2016. The HRDB made an appeal to the City Commission for additional funding during the FY 2015 budget workshop, which resulted in a $12,000 donation to initiate planning for the event. The City Commission also approved the use of the Lakeshore Center, Bill Breeze Park, and Lakeshore Drive without assessing the required fees. To date, 2IPage Regular City Commission January 19,2016 approximately $8,000 of the event budget has been expended, with the majority funding a contract with BeatCreative Marketing,Inc.,to develop a marketing program that includes fundraising materials and a website. During the December 15, 2015, City Commission meeting, Subcommittee Chair Maxwell made a presentation regarding the event, now called the Ocoee World Fest, which included a proposed budget of $125,000 in budget included a provision for about $57 000 of the in expenditures. The proposed bud $57,000 venues and 118 000 m e $118,000 g P P P P required revenue to come from event income sources, such as parking fees, alcoholic beverage sales, vendor space fees, VIP ticket sales, and merchandise sales. Following discussions between city departments and the event. with the city manager and attorney, possible mechanisms were identified to conduct t meetings t ty g y, p The Subcommittee endorsed one of these choices and recommended that the HRDB do the same. Both groups endorsed the choice to form a not-for-profit organization that will plan and manage the event with in-kind and direct financial support from the City and other parties. The city attorney offered the pro bono services of his firm to help establish a not-for-profit State of Florida corporation. This corporation could later apply for designation by the IRS as a 501(c)3 organization, which will aid fundraising efforts by making donations tax deductible. The HRDB also recommended the City Commission allocate $2,500 in current HRDB funding as a donation to the newly-formed,not-for-profit organization. Approved on Consent. Motion carried 5-0 6. Approval of Code Enforcement Agreements with Towns of Oakland and Windermere with 3% Adjustment to Cover the City of Ocoee's Costs. (Assistant Director of Support Services Gaines) The City of Ocoee is willing to continue to provide part-time Code Enforcement services to the Towns of Oakland and Windermere with a 3% increase to cover the City of Ocoee's increased costs. The City of Ocoee will continue to make available to the Towns of Oakland and Windermere one(1)of the City of Ocoee's Code Enforcement Officers to provide code enforcement services within the Town of Oakland for approximately eight(8)hours a week and the Town of Windermere for approximately eight(8)hours a week. It is anticipated that the Code Enforcement Officer will perform the services over two (2)4-hour segments on non-consecutive days in each town; however,the schedule may change depending upon circumstances. If the Town of Oakland or Windermere would like to use more than the weekly eight(8)hours per week,the town will pay an overtime rate of$45.49/hour. This is dependent upon the workload of the Code Enforcement Officer. Approved on Consent. Motion carried 5-0 7. Approval of Surplus of City Sanitation Trucks 1002 and 1003. (Public Works Director Krug) The approved City budget includes replacing Sanitation Division Units 1002 and 1003, both 2013 model year International Work Star trucks with E-Z Pack bodies purchased in the 2011-12 fiscal year. The proposal for the replacement automated, side-arm trucks incorporates the trade-in of Units 1002 and 1003, requiring Commission action to declare said trucks surplus in order to secure fmancing for the replacements. The proposal for the new 2016 Mack trucks with LaBrie bodies is based on a guaranteed$51,750.00 trade-in value on each unit. Public Works solicited trade-in pricing from several vendors and received only two (2) written offers for the surplus trucks. The offer from Nextran is approximately double the second vendor's offer and more than double the recent auction sales. Units 1002 and 1003 will serve as the City's relief sanitation trucks until delivery of the new units. Approved on Consent. Motion carried 5-0 8. Approval of Budget Adjustment for Funding of the City of Ocoee Downtown Master Plan. (Assistant City Manager Shadrix) The City Commission's strategic planning efforts of 2015 resulted in a commitment to begin the revitalization effort that should eventually result in creation of a downtown area that includes the area historically referred to as "Downtown." The City has remained committed to studying, understanding, and executing the many steps necessary to move forward in optimizing opportunity for quality downtown redevelopment. The fmancing for the project implementation for these projects will involve funds from utilities and stormwater for their respective components of street infrastructure, and it is anticipated that the remainder of costs will be made up in two ways: An initial credit draw from one of the City's financial institutions for completion of early 3IPage 1 Regular City Commission January 19,2016 projects, which would then be absorbed into a bond issue that could be executed for financing long term projects. During the 2015-16 budget adoption process,the City Commission used funds previously allocated for the Downtown Master Plan to balance the budget. The Downtown Master Plan Project can be funded from the amount � budgeted($685,710)for debt service payments on the$14,000,000 planned bond issue. g Approved on Consent. Motion carried 5-0 G. PUBLIC HEARING -None H. REGULAR AGENDA - 7:32 PM 9. Approval of Adoption of the State Road 429 Master Plan. (Assistant City Manager Shadrix) The State Road 429 Master Plan represents an important economic development component of the City's efforts to revitalize and grow efficiently. The plan provides market perspective as well as identifying key guidelines that should be considered for the City to manage future growth. As the Wekiva Parkway is built connecting SR 429 to I-4 in Seminole County, the interchanges will be positioned to attract additional growth. Economic development opportunities in the SR 429 Corridor will be spurred by the area's accessibility and connection to the surrounding region. The SR 429 Land Use and Economic Development Study have been broken down into five subareas: - West Road Interchange - Plant/Franklin Interchange - State Road 50 Interchange - Downtown Winter Garden - Downtown Ocoee Assistant City Manager Shadrix presented the State Road 429 Master Plan. He detailed the marketing of the plan, explained infrastructure that needs to be in place, discussed the downtown master plan, the Plant/Franklin Interchange, and Bluford Ave. streetscape. He further advised that staff is recommending the Commission formally adopt the SR 429 Master Plan and consider an ordinance implementing a moratorium. Discussion: Commissioner de la Portilla asked what area should be targeted for the moratorium ordinance. Assistant City Manager Shadrix explained his recommendation would be where Winter Garden's moratorium leaves off; West Franklin Street corridor, East Plant Street corridor, and the properties adjacent to SR 429 that are not covered by some other type of agreement. Commissioner de la Portilla inquired how long the moratorium would be for Assistant City Manager Shadrix explained it would be for a few months thus allowing the City to adopt some guidelines into the Land Development Code that would help the City better regulate the design and type of uses for that area. Further explanation was given. Commissioner Wilsen suggested coinciding with Winter Garden's moratorium once they adopt it. Commissioner Keller asked if this is going hand-in-hand with Winter Garden and what they are looking for in that area. Assistant City Manager Shadrix answered in the affirmative and said the City is in direct communication with Winter Garden about this plan. A brief discussion ensued regarding the moratorium that was done by Apopka. Commissioner Keller said he is in agreement with the moratorium ordinance. 4IPage Regular City Commission January 19, 2016 Commissioner de la Portilla asked if there are discussions with the City Planner concerning the West Oak Trail and creating a spur off the trail that would come to our downtown. Assistant City Manager Shadrix answered in the affirmative and advised the City is looking for state funding for parks, etc. Commissioner Keller shared that the Commission will be up in Tallahassee soon and is looking forward to speaking with the governor about funding for the city. Commissioner Grogan shared his support of the SR 429 plan and said he would entertain the motion and ask staff to come back with a moratorium ordinance. Commissioner Wilsen said this is something the residents have been asking for so she is also in favor of moving forward with the SR 429 plan and moratorium. Commissioner de la Portilla asked about pending projects within the area of the moratorium. Assistant City Manager Shadrix advised they had pre application meetings but they have not had any official submittals to his knowledge. Mayor Johnson shared his support and said that he appreciates staff also looking at the Bluford Ave. since it is part of the downtown area. This project will pull the downtown together and will be beneficial for all the citizens to enjoy. Public Comment: Mike Hopper, 240 E. Silver Star Road, said that he feels this is a great collaboration between the staff and the Commission. He encouraged the Commission to approve the plan and encouraged due diligence when acquiring property. Aleida Verdasco, 1711 Sparkling Water Circle, said that she is proud of how far this Commission has come. She shared her support and asked that they try to continue this proactive way of thinking. Ms. Verdasco also discussed focusing on not only the 429 plan, but other parts of Ocoee. Commissioner Keller shared that an Economic Developer will be on staff soon to help future growth. Mayor Johnson thanked staff for their efforts. Motion: Move to approve the adoption of the State Road 429 Master Plan; and further, recommended Staff to bring forth a temporary moratorium ordinance for development and acceptance of applications for a designated area for a designated period of time. Moved by Commissioner Grogan, seconded by Commissioner Keller; Motion carried unanimously. I. STAFF ACTION ITEMS - None J. COMMENTS FROM COMMISSIONERS - 8:09 PM qommissio r eller—Thanked the HRDB for the Martin Luther King Parade that they put on 5 ' Page Regular City Commission January 19,2016 Commissioner de la Pa — Also thanked the HRDB for a job well done on the Martin Luther King Parade. Commissioner Wilsen — 1) Announced the Spring Fling is Saturday, March 12, 2016, and 2) discussed the Red Light Cameras in the city,and indicated she would like to see an evaluation or survey done on the statistics of this city only as to whether the cameras are beneficial and in what way. City Manager Frank indicated an e-mail was sent out, because the City's contract will be up for renewal at the end of the year with ATS; and further, 3) inquired about the status on the Pickleball. Parks and Recreation Director Hayes advised they have the paint and are just waiting for the weather to cooperate to paint the lines. Commissioner Grogan — Inquired of Assistant Director of Support Services Gaines to give an update on the lien reduction program. Mr. Gaines said they started the program with 240 residential and commercial liens of which 79 residential amnesty letters were mailed out. He advised on the compliance status of several properties. He indicated Special Assessment Liens were not mailed out, because they cannot be reduced. The program did end at the end of 2015, but Mr. Gaines recommends continuing the program as it has assisted residents in bringing their property back into compliance. City Manager Frank responded that they will discuss this with the City Attorney, but the amnesty program did work well and to consider continuing it as a Lien Reduction Program. Motion: Move to continue the Amnesty program as a Lien Reduction Program until further notice. Moved by Commissioner Grogan, seconded by Commissioner Keller; Motion carried unanimously. Mayor Johnson — 1) Inquired about the closing of Bluford Avenue and when the deadline would be. Public Works Director Krug advised that there will be several closures, which they will notify residents of as the work progresses, and 2) Commented that the Red Light cameras were mainly for catching drivers who are running the red lights to make our intersections safer, but a problem arises from drivers turning red on a red light, and 3) Informed the board that he would like to have a water audit conducted in certain areas of the city. Commissioner Wilsen indicated that the City no longer accepts estimated billing. City Manager Frank explained that there should be no estimated billing conducted unless a meter was unable to be read, but indicated incorrect charges can stem from accounts being placed in an incorrect tier. Mayor Johnson commented he feels a survey needs to be done on customer service, because he has received e-mails regarding how customers are being handled, and 4) Indicated to the Board he would like to get the Charter Review Committee (CRC) underway. Commissioner Wilsen recommended they wait until the election is over in March, because the newly-appointed District 3 Commissioner may wish to appoint their own individual. Mayor Johnson recommended picking a company to oversee the committee now. Commissioner de la Portilla inquired when the last charter review had taken place, which it was answered 2007, and he also inquired about hiring a facilitator or consulting company. City Manager Frank discussed an estimate that the City recently received, which was $5,000. Commissioner Wilsen indicated the estimate was for Marilyn Crotty, Director of Florida Institute of Government at UCF and Executive Director of __ Wage Regular City Commission January 19,2016 Tri-County League of Cities. Mayor Johnson asked staff to reach out to Marilyn Crotty regarding the upcoming charter review. City Manager Frank indicated they would do that. Commissioner Wilsen again recommended the Board postpone appointments to the CRC until after Marilyn Crotty is hired, if that is what the Board determines to do, because Ms. Crotty may have recommendations on how the Board should go about selecting the members; furthermore, she advised the residents that the City would like their input for the upcoming charter review; and further, 5) Mayor Johnson inquired about the Citizen Advisory Group that he would like to create to make recommendations and provide their opinions on the workings of the City and City Commission. Commissioner Wilsen inquired if they are looking to create another advisory board, because the City has problems filling the boards that they currently have. Mayor Johnson explained this would not be a mayor board, but a board for the City Commission in whole to which City Attorney Cookson responded that as long as it is an advisory board to the entire City Commission and will not conflict with an existing board, then it may be appropriate for the City Commission to appoint candidates on said board. The Mayor advised the attorney that he would meet with him to discuss further. ADJOURNMENT - 8:39 PM APPROVED: Attest: City of Ocoee t Eikenberry, City Clerl Rusty Johns? ,Mayor 71Page