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Home My WebLink AboutItem #15 Commission Notification of Emergency Fuel Tank Replacement at Lift Station #17 and Approval of Funding Reallocation • 0.1# ocoee Florida AGENDA ITEM COVER SHEET Meeting Date: April 5, 2016 Item # Reviewed By: Contact Name: Charles K. Smith, P.E Department Director: Charle K. S l.E. Contact Number: 407-905-3159 City Manager: Robert Fra Subject: Commission Notification of Emergency Fuel Tank Replacement at ift Station #17 and Approval of Funding Reallocation Background Summary: The Utilities Department employs lift stations to transfer sewage collected in lower areas of the City to the wastewater treatment facility. Many of the larger or critically located stations have emergency power generators to provide power during periods of commercial power loss. Lift Station #17 was installed in 1990 and has a 50 KW Generac emergency generator as part of its equipment. The original fuel tank attached to the base of the generator had corroded to the point that rainwater and moisture were getting inside the fuel tank, causing generator failures (not starting). A new tank was purchased from and installed on an emergency basis by Genset Services, Incorporated. Since the base is an intrinsically designed part of the Generac generator set, Genset Services was the best-source provider of the fuel tank. The cost of the new fuel tank and installation by Genset Services Inc. was $8,540.21. This Staff Report serves to provide notification of the emergency repair of the Lift Station #17 fuel tank, as well as the payment to Genset Services at a cost of $8,540.21. Due to its cost, the fuel tank is considered a capital item, and Commission approval is needed to authorize the City Manager to reallocate funds from 401-535-10- 4663 (Emergency Repairs-Utilities) to 401-535-10-6400 (Equipment) for the replacement. Issue: Should Mayor and City Commission to authorize the City Manager reallocate funds from 401-535-10-4663 (Emergency Repairs — Utilities) to 401-535-10-6400 (Equipment) for payment that was made to Genset Services, Incorporated for the replacement of the fuel tank on LS#17? Recommendations Motion for Mayor and City Commission to authorize the City Manager to approve reallocation of funds from 401- 535-10-4663 (Emergency Repairs — Utilities) to 401-535-10-6400 (Equipment) for payment that was made to Genset Services, Incorporated for the replacement of the fuel tank on LS #17 at a cost of$8,540.21. Attachments: Proposal and Invoice Financial Impact: The Fiscal Year 2016 Budget committed $25,000 in 401-535-10-4663 (Emergency Repairs— Utilities). Type of Item: (please mark with an "x") Public Hearing For Clerk's Dept Use: Ordinance First Reading )( Consent Agenda Ordinance Second Reading _ Public Hearing Resolution _ _ Regular Agenda X Commission Approval Discussion&Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. •�� N/A Reviewed by 0 N/A City of Ocoee • 150 North Lakeshore Drive • Ocoee, Florida 34761 phone: (407) 905-3100•fax: (407) 905-3167 •www.ocoee.org COGEN SET GENERAC I INDUSTRIAL SERVICES I N C. Sales&Services for Standby Engine Generators Proposal*GENQO121842 Date:08.17.2015 Valid till:09.18.2015 Attn: Bill Simmons Email: bsimmons @ci.ocoee.fl.us For:City of Ocoee-407-905-3170 Site Address: Lift Station#17 621 North Clark Street Ocoee,FL34761 Ref: Fuel Tank Replacement We are pleased to offer the following proposal: Generac MN 98A05337-5 SN 2044040 Per our technician's Field Service Report and site observations,we recommend the following Scope of Work for the replacement of the existing 193 gallon Generac supplied sub base fuel tank with an aftermarket equivalent tank of the same fit,form and function(see detail below)for the aforementioned generator. We will have two technicians onsite during normal business hours with all of the materials,tools and equipment to perform the following work. We will perform an operational run of the generator. We will safety lock-out the generator. The generator will be electrically disconnected by the City. If a portable Is being used for back-up power,the generator, connection and disconnection thereof will be coordinated by the City. We will transfer the existing fuel to drums we will supply. In doing so,we will polish the fuel. We will mechanically disconnect the generator from sub base tank and the tank from the concrete pad. Using the City's boom truck or a supplied crane,we will coordinate the removal of the generator from the existing tank and the mounting of the generator to the new tank. We will supply the new tank to the site and we will transport and properly dispose of the existing tank.We will furnish and install a new supply and return fuel line with a new fuel filter. We will transfer the fuel from the drums to the new fuel tank and we will add biocide to the fuel. We will prime the fuel system and perform and operational test of the generator. Upon successful testing,we will return the generator to service. 195-Gallon Capacity.UL 142. FDEP Sub Base Fuel Tank: Approximate Dimensions:93"L x 37"W x 25"H Mechanical Fuel Level Gauge(Visible at Fill Point) 2"Lockable Fill Cap Rupture Basin with FDEP Approved Leak Detection Switch Normal and Emergency Vent Fittings Installed Per UL-142 Low Level Fuel Alarm Switch(set @ 40%Remaining) High Level Fuel Alarm Switch(set @ 90%Tank Capacity) Tank coated with Two Part Epoxy Primer and Paint Mounting Provisions on Fuel Tank Rails 2 Lifting Points per Side(4 Total) Total cost(Service includes any applicable taxes):$8,540.21 3100 Gateway Drive-Pompano Beach,FL 33069-Phone:954-956-9252-Fax:954-968-6110 578 Cooper Oaks Court-Apopka,FL 32703-Phone:407-532-0414-Fax:407-532-0415 www.gensetservices.com Notes: Sincerely, Bill Keppel Genset Services,Inc. 578 Cooper Oaks Court Apopka, FL 32703 407-532-0414(ph) 407-532-0415(fax) 407-741-3075(cell) 3100 Gateway Drive-Pompano Beach,FL 33069-Phone:954-956-9252-Fax:954-968-6110 578 Cooper Oaks Court-Apopka,FL 32703-Phone:407-532-0414-Fax:407-532-0415 www.gensetservices.com &3fiENSET S E R V I C E S, I N C. Sales &Service for Standby Engine Generators Invoice No. : 81355 Invoice Date: 01/25/2016 Client: CityofOcoeePW site: CltyofOcoeeLS17 Page: 1of 1 Service Location City of Ocoee-Public Works City of Ocoee-Lift Station 17#935 150 Lakeshore Drive 301 Maguire Road Extension Ocoee FL 34761 #935 Must meet here to travel to site. Bill Simmons 407-905-3170 Ocoee FL 34761 Work Order Id: 169735 P.O.#: C.C. Completion Date: 01/13/2016 Job Id: CityofOcoeeIS17 Work Requested: Quoted Job-Supply and Install Rep acement Fuel Tank per Proposal#GENQO121842. Equipment: Generac Generator 50KW 98A053375-S WorkPerformed: 1/13/2016 Supplied and installed Replacement Fuel Tank per Proposal #GENQ0121842. Mat/Oth/Sub Charges Ext'd Price Fuel Tank Replacement QTY. 1.00 @ $8,540.2100 $8,540.21 INVOICE TOTAL $8,540.21. DUE ON RECEIPT Please Remit Payment To: Genset Services,Inc. 3100 Gateway Drive Pompano Beach,Florida 33069 3100 Gateway Drive,Pompano Beach,FL 33069 - Phone:954-956-9252 - Fax:954-968-6110 578 Cooper Oaks Court,Apopka,FL 32703 Phone:407-532-0414 - Fax:407-532-0415 www.gensetservices.com