HomeMy WebLinkAboutItem #24 Authorization to Purchase an ArcGIS Editor Software License at a Price of $6,400 Ocoee
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AGENDA ITEM COVER SHEET
Meeting Date: April 5, 2016
Item # 2'F
Reviewed By:
Contact Name: Al Butler Department Director: , �` �
Contact Number: 407-554-7063 City Manager: r Subject: Authorization to purchase an ArcGIS editor software license at a •rice of$6,400.
Background Summary:
The Support Services Department recently hired a GIS Technician who has an initial
assignment to develop a large-scale map base of city infrastructure, such as utility lines and
stormwater facilities. The city has only two concurrent-use editor licenses and five positions that
utilize the software. Heavy use of our existing software in the large-scale mapping effort is
creating conflicts with its use by other staff, with the result that one or more persons are unable
to use the software to edit and create spatial data. In order to improve staff utilization, the
Support Services Department sought to purchase an additional editor concurrent-use license
from the software vendor, Esri (Redlands, CA). In the course of processing this purchase
requisition, the Finance Department determined that City Commission approval was required, as
the Adopted FY 2016 Budget did not explicitly state the Department was going to make this
purchase using existing budgeted capital funds in Account No. 001-516-00-6405.
Issue:
The city needs to acquire an additional GIS editor software license in order to fully utilize newly
hired staff.
Recommendations
Staff recommends the City Commission endorse the purchase of an ArcGIS for Desktop
Advanced Concurrent License Upgrade at a cost of $6,400. To fund the purchase, staff
recommends that the cost of the software be funded by transferring funds from Account No.
001-516-00-5235 (Operating Expenses for Computer Equipment & Software) to Account No.
001-516-00-6405 (Capital Expenses for Computer Equipment & Software).
Attachment:
• Price proposal from Esri
Financial Impact:
The proposed purchase uses existing budgeted funds.
1
Type of Item: (please mark with an `x')
Public Hearing For Clerk's Dept Use:
Ordinance First Reading Consent Agenda
Ordinance Second Reading Public Hearing
Resolution x Regular Agenda
X Commission Approval
Discussion&Direction
Reviewed by City Clerk's Office N/A
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
2
r I I Quotation # 20484125
Date: March 8, 2016
ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC. Customer#40775 Contract#
3325 Springbank Ln, Ste 200
Charlotte, NC 28226-3343 City y Ocoee
of of
Phone: (704)541-9810 Fax: (704)541-7620 Support
N p rt Services
DUNS Number: 06-313-4175 CAGE Code: OAMS3 Lakeshore Dr
Ocoee, 34761-2258
To expedite your order,please attach a copy of ATTENTION: Marjorie g orie Dillin ham
this quotation to your purchase order.
Quote is valid from:03/08/2016 To:06/06/2016 PHONE: (407) 905-3100
FAX: (407)656-5398
Material Qty Description Unit Price Total
88928 1 ArcGIS for Desktop Advanced Concurrent Use Upgrade from ArcGIS for 6,400.00 6,400.00
Desktop Basic Concurrent Use
Item Total: 6,400.00
Subtotal: 6,400.00
Sales Tax: 0.00
Estimated Shipping&Handling(2 Day Delivery) : 0.00
Contract Pricing Adjust: 0.00
Total: $6,400.00
Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management,procurement,or invoice program.
For questions contact: Robyn Garrett Email: rgarrett@esri.com Phone: (704)541-9810 x8640
The items on this quotation are subject to the terms set forth herein and the terms of your signed agreement with Esri,if any,or,where applicable,Esri's
standard terms and conditions at www.esri.com/legal,which are incorporated by reference.Federal government entities and government prime
contractors authorized under FAR 51.1 may purchase under the terms of Esri's GSA Federal Supply Schedule.Acceptance is limited to the terms of this
quotation.Esri objects to and expressly rejects any different or additional terms contained in any purchase order,offer,or confirmation sent to or to be
sent by buyer.All terms of this quotation will be incorporated into and become part of any additional agreement regarding Esri's products and services.
If sending remittance,please address to:Esri, File.No. 54630, Los Angeles, Ca 90074-4630
GARRETTR This offer is limited to the terms and conditions incorporated and attached herein.