HomeMy WebLinkAboutItem #03 Approval to Purchase Turf Sprayer for Parks and Recreation Department ocoee
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AGENDA ITEM COVER SHEET
Meeting Date: April 19, 2016
Item #
Reviewed By:
Contact Name: Jeffrey Hayes Department Director:
Contact Number: 407-877-580 City Manager: ��J/ /-W
Subject Purchase of Turf Sprayer for Parks and Recreation Department.
Background Summary:
The Parks and Recreation Department has researched pricing for a turf sprayer for use on the various athletic
fields located within the park system. The Department has found a contract with the State of Florida Department
of Management Services Agriculture and Lawn Equipment that is in effect through June of 2017. The
equipment under this contract is priced above the amount anticipated in the budget ($26,200) and will require a
budget transfer for the increase. Parks and Recreation is requesting approval to purchase the turf sprayer at a
cost of $28,921.94 from the State of Florida Department of Management Services Agriculture and Lawn
Equipment contract (No. 21100000-15-1) and to transfer $2,721.94 from the amount that had been allocated for
the purchase of a turf roller within the same account 001-572-10-6400.
Issue:
Request the City Commission to approve the purchase of the turf sprayer at a cost of$28,921.94 from the State
of Florida Department of Management Services Agriculture and Lawn Equipment contract (No. 21100000-15-1).
Recommendations
The Parks and Recreation Department recommends the City Commission to approve the purchase of the turf
sprayer at a cost of $28,921.94 from the State of Florida Department of Management Services Agriculture and
Lawn Equipment contract (No. 21100000-15-1) and to transfer $2,721.94 from the amount that had been
allocated for the purchase of a turf roller within same account 001-572-10-6400.
Attachments:
WescoTurf Proposal, March 3, 2016
Florida Department of Management Services Agriculture and Lawn Equipment contract (No. 21100000-15-1).
Financial Impact:
Equipment funded in FY2015-16 Budget.
Type of Item: (please mark with an x')
Public Hearing For Clerk's Dept Use:
Ordinance First Reading X Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
x Commission Approval
Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. ,Qj� N/A
Reviewed by 0 N/A
2
wi ?oruR,
March 3, 2016
Jeff Hayes Customer: 307331 City of Ocoee
City of Ocoee Ship To: 310752 City of Ocoee
301 Maguire Road 301 Maguire Road
Ocoee, FL 34761 Ocoee, FL 34761
State Contract Number: 21100000-15-1 Lawn Equipment
All pricing is valid for thirty(30) days
State Contract Requested
Qty. Model Description MSRP Discount Price Delivery Date
1 41188 Multi Pro 1750 $ 35,697.00 21% $ 28,200.63
1 41023 Single Nozzle Kit $ 186,00 21% $ 146.94
1 41118 Hand Spray Wand Kit (2015) $ 498.00 21°k $ 393.42
11 120-0704 Air Induction 0.80 gpm White Nozzle **l $ 180.95 $ 180.95
Total Price for 1 Unit(s) $ 36,561.95 $ 28,921.94
Terms: Net 30
Equipment Total $ 28,921.94
State Sales Tax (0% + 0% County Surtax) Tax Exempt
Total $ 28,921.94
The above quote meets or exceeds ANSI Safety Specification. Toro Commercial Equipment carries a two-year or 1500 hour
warranty.
The preceding pricing Is good for 30 days, not including Florida Sales Tax, after which time new pricing would have to be
submitted. Time of delivery may vary; please check when placing order. All payments are subject to state and local taxes.
Thank you for considering Wesco Turf, Inc. for your equipment needs. If I can be of any further assistance, please do not
hesitate to contact me.
Sincerely,
WESCO TURF, INC.
'err/ r 4r.s
Territory Manager
Commercial Division
(407) 467-2067; jerry.adams @wescoturf.com
PND/tgd
City of Ocoee 030316.gt State Contract 15
Email PDF to Salesman.
CERTIF CATION OF CONTRACT
TITLE: Agriculture and Lawn Equipment
CONTRACT NO.: 21100000-15-1
SOLICITATION NO.; 20-21100000-C
EFFECTIVE: September 1, 2015—June 30, 2017
Revised:
CONTRACTOR(S):
1. Ariens Company—Gravely
2. Clark Equipment Company dba. Bobcat Company
3. CNH Industrial America LLC.—New Holland Brand
4. Deere& Company
5. Excel Industries, Inc. dba Hustler Turf
6. Federal Contracts Corp
7. Flagler Construction Equipment, LLC
8. Florida Coast Equipment Inc
9. Florida Outdoor Equipment, Inc
10. Glade & Grove Supply Co., LLC
11. Kelly Tractor Co.
12. Moridge Manufacturing, Inc. dba Grasshopper Mowers
13. Ring Power Corp.
14. Roberts Supply, Inc.
15. Robinson Outdoors, Inc
16. Sarasota Fun Machines, Inc.
17. Sarlo Power Mowers, Inc.
18. Venture Products, Inc.
19. Wesco Turf. Inc.
•
A. AUTHORITY—Upon affirmative action taken by the State of Florida, Department of
Management Services, a Contract has been executed between the State of Florida and
the above designated Contractors. The Certification of Contract is not a contract, but is
used when a large number of contractors are covered under the same contract. It allows
the Department to display a single version of the contract and lists the contractors
included under that agreement.
B. EFFECT—The Contract was entered into to provide economies in the purchase of
agriculture and lawn equipment by all State of Florida agencies and Institutions.
Therefore, in compliance with Section 287.042. Florida Statutes, all purchases of these
commodities shall be made under the prices, terms and conditions of the Contract and
with the Contractors specified.
C. ORDERING INSTRUCTIONS—All purchase orders shall be issued in accordance with
the attached ordering instructions. Products or services ordered shall not exceed the
prices indicated.
All Contract purchase orders shall show the State Purchasing Contract number, product
number, quantity, description of item,with unit prices extended and purchase order
totaled. (This requirement may be waived when purchase is made by a blanket
purchase order.)
D. CONTRACTOR PERFORMANCE—Agencies shall report any vendor failure to perform
according to the requirements of this Contract on Complaint to Vendor,form PUR7017.
Should the vendor fail to correct the problem within a prescribed period of time, then
form PUR7029, Request for Assistance, is to be filed with this office.
E. SPECIAL AND GENERAL CONDITIONS—Special and general conditions are enclosed
for your information. Any restrictions accepted from the supplier are noted on the
order'g instr cti+ns.. •
, ,,...„ A.
' if ...- 4))/3
Rosalyn I .gra I I (oate)
Director o Stet! Purchasing nd
Chief Procurement Officer
ITB 20-21100000-C
Agriculture and Lawn Equipment 2 I Page
Contract No.: 21100000-15-1
STATE OF FLORIDA
DEPARTMENT OF MANAGEMENT SERVICES
AGRICULTURE AND LAWN EQUIPMENT
THIS CONTRACT is entered into between the State of Florida, DEPARTMENT OF
MANAGEMENT SERVICES, hereinafter referred to as the "Department", whose address is 4050
Esplanade Way, Tallahassee, Florida 32329, and , hereinafter referred to as the "
Contractor", whose address is
THE PARTIES HEREBY AGREE:
A. The solicitation (ITB NO 20-21100000-C) and the Contractor's bid, and attachments
are hereby incorporated by reference.
B. General Provisions:
1. Contract Formation: The Contractor shall provide goods and services according to
the terms and conditions set forth in this Contract, the Solicitation, and all other
attachments named herein which are attached hereto and incorporated by
reference.
2. Vendor: To perform as an independent vendor and not as an agent, representative,
or employee of the Department.
3. Taxes: To recognize that the State of Florida, by virtue of its sovereignty, is not
required to pay any taxes on the services or goods purchased under the terms of
this Contract.
4. Applicable Law, Severability, and Venue: The contract resulting from this solicitation
shall be delivered in the State of Florida and shall be construed in accordance with
the laws of Florida. Wherever possible, each provision of the resulting contract
shall be interpreted in such a manner as to be effective and valid under applicable
law, but if any provision shall be found ineffective, then to the extent of such
prohibition or invalidity, that provision shall be severed without invalidating the
remainder of such provision or the remaining provisions of the resulting contract.
Any action hereon or in connection herewith shall be brought in Circuit Court, Leon
County, Florida.
5. Contract Term: This Contract shall begin upon execution by both parties or
September 1, 2015, (whichever is later) and end June 30, 2017, inclusive.
6. Renewal: Upon mutual agreement, the Department and the Contractor may renew
the Contract, in whole or in part, for a period that may not exceed 3 years or the
term of the contract, whichever period is longer. Any renewal shall specify the
renewal price, as set forth in the bid, response, reply, or best and final offer. The
renewal must be in writing and signed by both parties, and is contingent upon
satisfactory performance evaluations and subject to availability of funds.
7. Contract Amount: The agreed Contract amount is set forth in Attachments A.1-
A.5, Price Sheet Groups 1 - 21. The State of Florida's performance and obligation
ITB 20-21100000-C
Agriculture and Lawn Equipment 3 I Page
State erm Contract No.21100000-15-1; ' ''''"
_ . ;. .. Agriculture : Lawn qu 'me,
Group Group Description Sub Group Sub Group Description Excludes: Applicable Commodity Code(s)'
Group 16 Golf Carts and Golf Specialty Sub Group 29 Golf Carts -NO AWARD All Racing,Youth,Non- 25101900
Vehicles Sub Group 30 Turf&Golf Utility Vehicles Work UTV's
Sub Group 31 Greens Mowers
Group 17 Golf&Turf Mowers Sub Group 32 Fairway Mowers Non-commercial 21100000
Sub Group 33 Rough,Trim,&Sports Mowers
Walk-behind/Push power Equipment or Riding
Sub Group 34 Equipment Sod cutters,Edgers,Sprayers, ATVs,Hand Held,
Group 18 Golf and Sports Specialty Spreaders,Aerators,Overseeders,etc. Player Sports Equipment 49211600
Equipment and Accessories such as clubs,balls,
Sub Group 35 Specialty Attachments Includes:Field and Bunker etc.,
Rakes,Greens Rollers,Aerators,etc.
Group 16 Golf Carts and Golf Specialty Vehicles
Sub Group 29 Golf Carts -NO AWARD
BASE EQUIPMENT OEM OPTIONS ACCESSORIES,& OEM&REPLACEMENT
Line No MANUFACTURER/BRAND' MSRP DISCOUNT° DISCOUNT'[1111.##%] IMPLEMENTS MSRP PARTS MSRP Contractor
(#41.99%] DISCOUNT'[It#.##%] DISCOUNT'[1111.##%]
NO AWARD
Sub Group 30 Turf&Golf Utility Vehicles
BASE EQUIPMENT OEM OPTIONS ACCESSORIES,& OEM&REPLACEMENT
Line No MANUFACTURER/BRAND' MSRP DISCOUNT' IMPLEMENTS MSRP PARTS MSRP Contractor
[#111111%] DISCOUNT'[1111.##%] DISCOUNT'(#9.1141%] DISCOUNT'[11#.11#%]
5 John Deere 22.00% 22.00% 22.00% 22.00% Deere&Company
7 Toro 21.00% 21.00% 21.00% 0.00% Wesco Turf,Inc.
Group 17 Golf&Turf Mowers ;
Sub Group 31 Greens Mowers
BASE EQUIPMENT OEM OPTIONS ACCESSORIES,& OEM&REPLACEMENT
Line No MANUFACTURER/BRAND' MSRP DISCOUNT' IMPLEMENTS MSRP PARTS MSRP Contractor
[ ##%] DISCOUNT'[1111.##%] DISCOUNT'(#4/.#0%) DISCOUNT'(#41.0#%]
5 John Deere 22.00% 22.00% 22.00% 22.00% Deere&Company
7 Toro 21.00% 21.00% 21.00% 0.00% Wesco Turf,Inc.
Sub Group 32 Fairway Mowers
-
BASE EQUIPMENT OEM OPTIONS ACCESSORIES,& OEM&REPLACEMENT
Line No MANUFACTURER/BRAND' MSRP DISCOUNT' IMPLEMENTS MSRP PARTS MSRP Contractor
[ ##�]
DISCOUNT'[1111.##%] DISCOUNT'(1111.##%] DISCOUNT'[##.##%)
5 John Deere 22.00% 22.00% 22.00% 22.00% Deere&Company
7 Toro I 21.00% 21.00% 21.00% 0.00% Wesco Turf,Inc.
Sub Group 33 Rough,Trim,&Sports Mowers
BASE EQUIPMENT ACCESSORIES,& OEM&REPLACEMENT
OEM OPTIONS
Line No MANUFACTURER/BRAND' MSRP DISCOUNT' IMPLEMENTS MSRP PARTS MSRP Contractor
DISCOUNT [1111.##%]041.##%1 DISCOUNT'(#41.#14%] DISCOUNT'(#9.9#%]
1 Hustler 25.00% 22.00% 22.00% 0.00% Excel Industries,Inc.dba Hustler Turf
5 John Deere 22.00% 22.00% 22.00% 22.00% Deere&Company
7 Toro 21.00% 21.00% 21.00% 0.00% Wesco Turf Inc.
Group 18 Golf and Sports Specialty Equipment and Accessories
Sub Group 34 Walk-behind/Push power Equipment or Riding Equipment:Sod cutters,Edgers,Sprayers,Spreaders,Aerators,Overseeders,etc.
BASE EQUIPMENT ACCESSORIES,& OEM&REPLACEMENT
Line No MANUFACTURER/BRAND' MSRP DISCOUNT' OEM OPTIONS IMPLEMENTS MSRP PARTS MSRP Contractor
[ 11#Y]
DISCOUNT'[#tF.##%] DISCOUNT'(##.##%] DISCOUNT'[11#.1111%]
1 eXmark 20.00% 20.00% 20.00% 0.00% Roberts Suppiv Inc.
3 John Deere 22.00% 22.00% 22.00% 22.00% Deere&Co mpany
7 Toro 21.00% 21.00% 21.00% 0.00% WescoTuri.Inc; f
Sub Group 35 Specialty Attachments Includes:Field and Bunker Rakes,Greens Rollers,Aerators,etc.
BASE EQUIPMENT ACCESSORIES,& OEM&REPLACEMENT
OEM OPTIONS IMPLEMENTS MSRP PARTS MSRP Contractor
Line No MANUFACTURER/BRAND' MSRP DISCOUNT'
[##.##%1 DISCOUNT[tt#.ft#%] DISCOUNT'[WON DISCOUNT'[tf#.##%]
3 John Deere 22.00% 22.00% 22.00% 22.00% Deere&Company
7 Toro 21.00% 21.00% 21.00% 0.00% Wesco Turf,Inc. '
Key
1-Manufacturer/Brand:The Manufacturer/Brand is the Industry Name that the equipment is sold under. ',
2-Base Equipment MSRP Discount 1##.t##%4. The Base Equipment MSRP Discount is the statewide discount used to obtain the individual Net Equipment Price(par Section 4.8,Ceiling Prices).
3.OEM Options.Accessories,&Implements MSRP Discount[##.t#t%I The OEM Options,Accessones,&Implements MSRP Discount is the statewide discount used to obtain the individual Net OEM Options,Accessories,&
Implements Price (per Section 4.8,Ceiling Prices).
4-OEM Pans MSRP Discount 1##.##%1 The OEM Pans MSRP Discount is the statewide discount used to obtain Ore individual Net OEM Parts Price(per Section 4.8,Ceiling Prices).
5-MSRP List[include: MSRP List Name.MSRP List Date.&MSRP List Pages f Sections] The MSRP List Is the list of Department approved Commodities and associated MSRP5 available under the Contract,it awarded.
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