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Home My WebLink AboutItem #04 Approval to Purchase an Additional Battery Storage Unit for the City Hall Server Room and a Whole-Room Battery Backup for the Disaster Recovery Site at the Ocoee Police Department from Creative Power Solutions at a Total Cost of $7,964.40 ocoee Florida AGENDA ITEM COVER SHEET Meeting Date: April 19, 2016 Item # Reviewed By: i Contact Name: Al Butler, Support Services Department Director: „,fi?r Contact Number: 407-554-7063 City Manager: Subject: Authorization to purchase an additional battery storage unit for e City Hall server room and a whole-room battery backup for the disaster recovery site at the Ocoee Police Department from Creative Power Solutions at a total cost of$7,964.40. Background Summary: The City Commission approved the purchase of an Xtreme Power Conversion TX90-10K whole- room battery backup unit for the City Hall server Room at its August 4, 2015 meeting following a competitive selection process conducted by the Support Services Department. At the same time, a four-input switch was acquired and installed as part of this authorized purchase. The intent of this switch is to allow additional battery backup units to be attached as a means of increasing the period of time that the operation could run on battery power alone. The Department now proposes to purchase a battery storage unit that will connect to the existing battery backup unit, essentially doubling the battery storage capacity of the assembly at City Hall. Staff has also been developing a disaster recovery server facility at the Ocoee Police Headquarters Building for the purpose of providing a fail-over capability for key city production software, such as the e-mail, accounting, and document management systems. This site also provides data backup storage. Given the need to provide power to this facility during the period of time between loss of commercial power and the start-up of the building's generator, staff proposes to purchase a second TX90-10K battery backup unit for installation at this location. Power distribution equipment will also be required to connect the backup unit to the server and data storage equipment. Issue: The city needs to acquire power backup units to continue operation of critical information systems during periods of commercial power loss. Recommendations Staff recommends the City Commission authorize the purchase of a T90-EB940 battery pack to extend the operational time of the TX90-10K battery backup unit installed last year in the City Hall server room, a TX90-10K battery backup unit with SNMP internal web interface card for the 1 disaster recovery facility at the Ocoee Police Headquarters Building, and start-up services from Creative Power Solutions, the designated vendor for the products in Central Florida, at a total cost of $7,964.40. Staff additionally recommends that the City Commission authorize staff to expend up to $2,035.60 for other products and services related to the installation and start-up of these devices, for a total project budget of$10,000. This capital procurement is accommodated by the Adopted FY 2016 Budget, which included an allocation of $30,000 in General Government for the purchase of "Data Storage Units." Although the units and services are not actually data storage devices, they will provide the power needed to support the data storage devices and the servers that use them at both planned locations. Staff recommends the City Commission consider the planned backup power unit purchases to be part of the Data Storage Unit capital project. Extend the operational time of Attachment: • Price proposal from Creative Power Solutions (only the first four listed items on the price proposal would be purchased) Financial Impact: This capital procurement is accommodated by the Adopted FY 2016 Budget. The original battery backup unit was acquired in August 2015 following a competitive evaluation of products from multiple vendors. The purchase of similar and compatible units as part of the proposed action is necessary to utilize the previously purchase switching equipment and will simplify installation and maintenance. Type of Item: (please mark with an `5c') Public Hearing For Clerk's Dept Use: Ordinance First Reading X Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion&Direction Original Document/Contract Attached for Execution by City Clerk Reviewed by Parks & N/A Recreation Dept. Reviewed by City Attorney N/A Reviewed by Finance Dept. N/A 2 Estimate CREATIVE PO Box 1015 POWER Groveland, FL 34736 352-429-5086 SOLUTIONS•O" 352-255-1496 Name/Address City of Ocoee Attention:Jack Butler 150 N Lakeshore Dr Ocoee, FL 34761 Date Estimate No. Project 03/25/16 6566 Quote TX90 an... Item Description Quantity Cost Total UPS TX90-10K 90000151 1 5,039.40 5,039.40 ✓ Battery T90-EB940 90000246 Battery Pack for TX90-10K 1 1,788.00 1,788.00 ✓ with(40) 12V 9AH batteries (For the existing TX90-10K UPS unit) Part SNMP-1 PIN 90000261 Internal Web/SNMP card 1 177.00 177.00 ✓ Start Up Start-up 1 960.00 960.00 ✓ Normal Business Hours: 8:OOam-5:OOpm air conditioning CAC1 211 1 3,000.00 3,000.00 unit With a revolutionary modular design that easily adapts to virtually any application, MaxPower's CoolCube 12 is the only air conditioning solution in the industry that changes to fit your individual needs.The compact, 12,000 Btu/h module can be rack-mounted, hung from the ceiling, stacked for capacity or redundancy, or used as a stand-alone portable unit-simply by adding the respective accessory Part The CVK-8 is the field installed ceiling panel 1 180.00 180.00 conversion kit that converts the CK-8 into a two-duct ceiling panel,for both discharge and intake of condenser air above a drop ceiling. The kit Quote valid fo 30 days. Total Page 1 ��1�� • teas. 7,96 4, 4th Estimate CREATIVE PO Box 1015 POWER Groveland, FL 34736 352-429-5086 SOLUTIONS 352-255-1496 Name/Address City of Ocoee Attention:Jack Butler 150 N Lakeshore Dr Ocoee, FL 34761 Date Estimate No. Project 03/25/16 6566 Quote TX90 an... Item Description Quantity Cost Total is to be used in conjunction with the CCP-8 Condenser Return Air Plenum. Part The CCP-8 is the field installed condenser plenum 1 192.00 192.00 kit that allows for the ducted return of air to the condenser. The plenum has a filter rail, and is equipped with an 8-inch duct round flange. Part The CPC-1 is the field installed condensate pump 1 156.00 156.00 kit that allows for the collection and pumping of condensate from the CAC1211. The pump is capable of a 20 foot lift,and installs in the unit, in place of the condensate bucket. Part Remote Thermostat Kit 1 150.00 150.00 Part Display Cable-25 ft 1 30.00 30.00 Part The CK-8 is a field installed ceiling panel exhaust kit 1 300.00 300.00 that allows for the discharge of the condenser air above a drop ceiling. Shipping Shipping 497.42 497.42 Lead Time-3-5 days,these items are currently in stock. Exempt 0.00% 0.00 Quote valid fo 30 days. Total $12,469.82 Page 2