HomeMy WebLinkAboutItem #07 Approval of Project Funding Increase B16-02 South Water Treatment Plant Raw Water Re-Pipe Project ocoee
florida
AGENDA ITEM COVER SHEET
Meeting Date: April 19, 2016
Item #
Reviewed By:
Contact Name: Charles K. Smith, P.E. Department Director: Charle . • -.E.
Contact Number: 407-905-3159 City Manager: Robert Fran ,/ / ' ,1
Subject: Approval of Project Funding Increase B16-02 South Water Treatme t Plant Raw Water
Re-Pipe Project
Background Summary:
On November 17, 2015, City Commission awarded a construction contract to SanPik, Inc. for the construction
of the South Water Treatment Plant Raw Water Re-Pipe Project in the amount of$205,858.73.
Change Order #1 was based on the following: the original total project budget was based on the construction
awarded amount of $205,858.73, and did not provide for any contingencies. During the construction,
deficiencies were discovered in existing piping, adjacent to the new piping, which extended beyond the project
limits and required repair. In addition, it had been planned for staff to provide the electrical/data connection to
the project's flow meter; but due to temporary, limited electrical staffing, the contractor was directed to complete
the work.
Change Order #2 is based on the following: the Maguire Road Reclaimed Water Booster Station Ground
Storage Tank Construction Project included the automation-controls and piping needed to accommodate back
filling the Maguire Road Pump Station's and the Ocoee Wastewater Treatment Facility's storage tanks with
reclaimed water from any of the City's three reclaimed water sources, Consery II, the Orange County Northwest
Wastewater Treatment Facility, and Ocoee's Wastewater Treatment Facility. The remaining work on this
project is necessary piping (with appurtenances) at the Ocoee Wastewater Treatment Facility to allow the
onsite reclaimed water tank to be backfilled. The scope of the additional work is very similar to the nearly
completed work for the South Water Plant Raw Water Re-Pipe Project, therefore staff is recommending the
addition of this work by way of Change Order#2 in the amount of$36,000.00.
Issue:
Should the Mayor and City Commission approve Change Order #1 in the amount of $4,317.00, and Change
Order No. 2 in the amount of $36,000.00 for a cost increase of $40,317.00, and a total project cost of
$246,175.73 for the South Water Treatment Plant Raw Water Re-Pipe Project?
Recommendations
Motion for Mayor and Commission to approve Change Order#1 in the amount of$4,317.00 and Change Order
#2 in the amount of $36,000.00 for an increase of $40,317.00, and a total project cost of $246,175.73 for the
South Water Treatment Plant Raw Water Re-Pipe Project.
Attachments:
Change Order#1
Change Order#2
Financial Impact:
These change orders will result in an increase of the project's construction contract by $40,317.00. Funds for
Change Order#1 are available in R & R (410-533-00-6302). Change Order No. 2 for$36,000.00 will be funded
from the remaining available Booster Station Ground Storage Tank project funds, $179,158.60. (Fund 408,
Project#14212.
Type of Item: (please mark with an "x")
Public Hearing For Clerk's Dept Use:
Ordinance First Reading X Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
)( Commission Approval
Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. �g- N/A
Reviewed by 0 N/A
2
ocoee
florida
CITY OF OCOEE
150 North Lakeshore Drive
Ocoee, Florida 34761
*This Change Order Requires Action by the City Commission*
SWTP Raw Water Re-Pipe Project
CHANGE ORDER NO. 1
DATE: April 19, 2016 PURCHASE ORDER: 1423822
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE $205,858.73
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDERS $205,858.73
Net Increase (Decrease) Resulting from this CHANGE ORDER $4,317.00
The current CONTRACT PRICE including this CHANGE ORDER $210,175.73
Original CONTRACT COMPLETION DATE: 4/19/2016
Current CONTRACT COMPLETION DATE adjusted by previous
CHANGE ORDERS 4/19/2016
Net Increase Resulting from this CHANGE ORDER 0 days
Current CONTRACT COMPLETION DATE including this
CHANGE ORDER 4/19/2016
SWTP Raw Water Re-Pipe Project
Construction Project
BID B16-02
CHANGES ORDERED:
I. REQUIRED CHANGES
C1.01 —Flowmeter Electrical Panel and Wiring installation w/Sun Shield, Disconnect
Switch and 120V Surge Unit Each Total $1,913.00
C1.02—4X4X8 Concrete Stand for Aluminum Sun Shield and elect Panel (2 @ $150
each) Total $300.00
C1.03— 12"Uniflange material and installation(1 @ $650.00) Total $650.00
REVISED FINAL QUANTITIES
PAY ITEM# 17— 12" Ductile Iron Pipe LF increase from 133 LF to 145 LF (12 LF @
$67.00/LF) Total $804.00
PAY ITEM#25— 12" 45 degree Fitting increase from 3 Each to 4 Each(1 Each @
$650.00) Total $650.00
II. JUSTIFICATION
C1.01 —At time of original project bidding, City electrical staff was going to install the
necessary electrical equipment to the new raw water flowmeter. Flowmeter
Electrical Panel and wiring including sunshield and 120V surge protection is
necessary to make new raw well water meter function. At the time of
installation, due to a vacant position in the City electrical staff, City electricians
were unable to perform this work.
C1.02—4X4X8 Concrete Stands necessary to mount flowmeter electrical panels and
surge protection.
C1.03—Once excavated, contractor found well #1 12"riser pipe damaged and needing to
be replaced to prevent future pipe failures. New pipe segment and uniflange
installed to repair problem.
PAY ITEM# 17—This increase in 12"pipe materials was necessary to replace the
damaged section of pipe discovered leading up to well#1.
PAY ITEM#25—This increase in the number of 45 degree fittings is necessary to
transition the 12"pipe from underground to above ground at well#1.
III. NARRATIVE OF NEGOTIATIONS
Time and Materials was used for cost at standard industry rates.
IV. PAYMENT
Payment by Change order#1 on Application for Payment #5
V. APPROVAL AND CHANGE AUTHORIZATION
The original project and funding allocation was established by issuance of a CITY purchase
order, subject to the terms and conditions contained in the CITY's solicitation, Project Manual,
Drawings, Specifications, and/or the CONTRACTOR's service and price proposal, which
collectively form the terms of an agreement between the CITY and the CONTRACTOR for the
Change Order# 1 (Commission) SWTP Raw Water Re-Pipe Project
Construction Project
BID B16-02
2
performance of the Work. This proposed change to the agreement requires approval by the City
Commission under the CITY's Purchasing Rules and Regulations and is consistent with any
prior action by the City Commission to award the Work to the CONTRACTOR. It is expressly
understood and agreed that the approval of the Change Order shall have no effect on the original
agreement other than matters expressly provided herein.
CONTRACTOR acknowledges, by its execution and acceptance of this Change Order,that the
adjustments in contract price and time shown hereon constitute full and complete compensation
and satisfaction for all costs and modifications of performance time incurred by the
CONTRACTOR as a result of this Change Order. No other claim for increased costs of
performance or modifications of time will be granted by the CITY for the Work covered by this
Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or
time against the CITY arising from or relating to the matters or Work set forth or contemplated
by this Change Order.
[Balance of this page was left blank intentionally]
Change Order# 1 (Commission) SWTP Raw Water Re-Pipe Project
Construction Project
BID B16-02
3
RECOMMENDED BY: ACCEPTED BY:
CITY OF OCOEE, FLORIDA [contractor namel
By: By:
Signature Signature
Date: Date:
Title: Title:
APPROVED BY:
CITY OF OCOEE, FLORIDA
By: Date:
Rusty Johnson, Mayor
Attest:
Beth Eikenberry, City Clerk
FOR USE AND RELIANCE ONLY BY THE APPROVED BY THE CITY OF OCOEE
CITY OF OCOEE,APPROVED AS TO FORM COMMISSION IN A MEETING HELD ON
AND LEGALITY THIS DAY OF , 20 UNDER
, 20 AGENDA ITEM NO.
By:
City Attorney
Change Order# 1 (Commission) SWTP Raw Water Re-Pipe Project
Construction Project
BID B 16-02
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ocoee
florida
CITY OF OCOEE
150 North Lakeshore Drive
Ocoee, Florida 34761
*This Change Order Requires Action by the City Commission*
SWTP Raw Water Re-Pipe Project
CHANGE ORDER NO. 2
DATE: April 19, 2016 PURCHASE ORDER: 1423822
The following changes are hereby made to the CONTRACT DOCUMENTS.
Original CONTRACT PRICE $205,858.73
Current CONTRACT PRICE ADJUSTED by previous CHANGE ORDERS $210,175.73
Net Increase (Decrease) Resulting from this CHANGE ORDER $36,000.00
The current CONTRACT PRICE including this CHANGE ORDER $246,175.73
Original CONTRACT COMPLETION DATE: 4/19/2016
Current CONTRACT COMPLETION DATE adjusted by previous
CHANGE ORDERS 4/19/2016
Net Increase Resulting from this CHANGE ORDER 60
Current CONTRACT COMPLETION DATE including this
CHANGE ORDER 7/12/2016
SWTP Raw Water Re-Pipe Project
Construction Project
BID B16-02
CHANGES ORDERED:
I. REQUIRED CHANGES
C2.01—Mobilization and Demobilization at the Ocoee Sewer Treatment Plant
(1 Lump Sum @ $2,500) Total $2,500.00
C2.02—24" Flanged Tee (1 @ $4,000 each installed) Total $4,000.00
C2.03 —Electronic Motorized Actuator(1 @ $9,750) Total $9,750.00
C2.04—Electrical conduit, wiring and controller work(1 @ $7,000) Total $7,000.00
REVISED FINAL QUANTITIES
PAY ITEM #29— 12" Gate Valve increase from 1 to 4 (Each @ $2,300) 3 Total
$6,900.00
PAY ITEM #25 — 12" 45 degree Fitting increase from 4 Each to 13 Each (Each @
$650.00) 9 Total $5,850.00
II. JUSTIFICATION
Items used in Change Order#2 are to complete Phase II of the Maguire Road Booster
Station GSR Project. This Phase loops the City's interconnected reclaimed water
distribution system which is supplementary feed from Conserve II and Orange County
into the City's reclaimed water storage tank (GSR) at the A.D. Mims Road WWTP. This
is accomplished by installing a buy-pass piping arrangement from the reclaimed HSP
discharge manifold back into the fill piping to the GSR. Electrical controls and automatic
valves disable pumps and allow water to back feed into the GSR. By back feeding water
into the GSR during periods of low reclaimed water demand,this allows the Utilities staff
to fill the GSR and provide added capacity during peak periods and increases system
redundancy.
III. NARRATIVE OF NEGOTIATIONS
Time and Materials was used for cost at standard industry rates.
IV. PAYMENT
Payment of Change Order#2 on Subsequent Pay Applications
V. APPROVAL AND CHANGE AUTHORIZATION
The original project and funding allocation was established by issuance of a CITY purchase
order, subject to the terms and conditions contained in the CITY's solicitation, Project Manual,
Drawings, Specifications, and/or the CONTRACTOR's service and price proposal, which
collectively form the terms of an agreement between the CITY and the CONTRACTOR for the
performance of the Work. This proposed change to the agreement requires approval by the City
Change Order# 2 (Commission) SWTP Raw Water Re-Pipe Project
Construction Project
BID B 16-02
Commission under the CITY's Purchasing Rules and Regulations and is consistent with any
prior action by the City Commission to award the Work to the CONTRACTOR. It is expressly
understood and agreed that the approval of the Change Order shall have no effect on the original
agreement other than matters expressly provided herein.
CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the
adjustments in contract price and time shown hereon constitute full and complete compensation
and satisfaction for all costs and modifications of performance time incurred by the
CONTRACTOR as a result of this Change Order. No other claim for increased costs of
performance or modifications of time will be granted by the CITY for the Work covered by this
Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or
time against the CITY arising from or relating to the matters or Work set forth or contemplated
by this Change Order.
[Balance of this page was left blank intentionally]
Change Order# 2 (Commission) SWTP Raw Water Re-Pipe Project
Construction Project
BID B 16-02
RECOMMENDED BY: ACCEPTED BY:
CITY OF OCOEE, FLORIDA [contractor name]
By: By:
Signature Signature
Date: Date:
Title: Title:
APPROVED BY:
CITY OF OCOEE, FLORIDA
By: Date:
Rusty Johnson, Mayor
Attest:
Beth Eikenberry, City Clerk
FOR USE AND RELIANCE ONLY BY THE APPROVED BY THE CITY OF OCOEE
CITY OF OCOEE,APPROVED AS TO FORM COMMISSION IN A MEETING HELD ON
AND LEGALITY THIS DAY OF , 20_UNDER
, 20 AGENDA ITEM NO.
By:
City Attorney
Change Order# 2 (Commission) SWTP Raw Water Re-Pipe Project
Construction Project
BID B16-02
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