HomeMy WebLinkAbout04-19-16 Agenda
OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
April 19, 2016 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A.CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B.PRESENTATIONS AND PROCLAMATIONS
Proclamation – Arbor Day – April 29, 2016. (Mayor Johnson)
Presentations by Deputy Chief McCosker and the Citizens Advisory Council for
Ocoee Police Department (CACOPD):
Officer of the Year Award: Officer Fabiola Parke
CIT Officer of the Year Award: Officer Jose Massanet
Civilian of the Year Award: Ella Wisecup
Volunteer of the Year Award: Michael Sparks
Chaplains to the City Commission
Presentation by the Florida Department of Transportation (FDOT) Regarding the
Status of the State Road 50 Widening Project with Discussion Entailing an Access
Issue.
C.COMMENTS FROM CITIZENS/PUBLIC
D.STAFF REPORTS AND AGENDA REVIEW
E.COMMISSIONERS ANNOUNCEMENTS
F.CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON
BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY
A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT
ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY.
Approval of Minutes for the Special Session and the Regular Commission
1.
Meeting held April 5, 2016. (City Clerk Eikenberry)
Approval for Submission of FEMA Grant Opportunity, Bullex Fire
2.
Extinguisher Training Prop. (Fire Chief Miller)
Bullex Attack Fire Extinguisher prop, for training the public and fire personnel. This training prop
can be used to train the general public on how and when to use fire extinguishers properly. This
program will be used in large and small commercial companies, healthcare facilities, and daycare
occupancies just to name a few. We will also use it for the Citizens Academy each year. We have
had several business owners and managers ask if we could provide fire extinguisher training for them
over the years. We believe this is a great way to lower risk of injuries and fatalities due to fire along
with educating the public on how to react in a fire situation.
Regular City Commission
April 19, 2016
Approval to Purchase Turf Sprayer for Parks and Recreation Department.
3.
(Parks and Recreation Director Hayes)
The Parks and Recreation Department has researched pricing for a turf sprayer for use on the various
athletic fields located within the park system. The Department has found a contract with the State of
Florida Department of Management Services Agriculture and Lawn Equipment that is in effect
through June of 2017. The equipment under this contract is priced above the amount anticipated in
the budget ($26,200) and will require a budget transfer for the increase. Parks and Recreation is
requesting approval to purchase the turf sprayer at a cost of $28,921.94 from the State of Florida
Department of Management Services Agriculture and Lawn Equipment contract and to transfer
$2,721.94 from the amount that had been allocated for the purchase of a turf roller within the same
account.
Approval to Purchase an Additional Battery Storage Unit for the City Hall
4.
Server Room and a Whole-Room Battery Backup for the Disaster Recovery
Site at the Ocoee Police Department from Creative Power Solutions at a Total
Cost of $7,964.40. (Support Services Director Butler)
The City Commission approved the purchase of an Xtreme Power Conversion TX90-10K whole-
room battery backup unit for the City Hall Server Room at its August 4, 2015, meeting following a
competitive selection process conducted by the Support Services Department. At the same time, a
four-input switch was acquired and installed as part of this authorized purchase. The intent of this
switch is to allow additional battery backup units to be attached as a means of increasing the period of
time that the operation could run on battery power alone. The Department now proposes to purchase
a battery storage unit that will connect to the existing battery backup unit, essentially doubling the
battery storage capacity of the assembly at City Hall.
Staff has also been developing a disaster recovery server facility at the Ocoee Police Headquarters
Building for the purpose of providing a fail-over capability for key City production software such as
the e-mail, accounting, and document management systems. This site also provides data backup
storage. Given the need to provide power to this facility during the period of time between loss of
commercial power and the start-up of the building’s generator, staff proposes to purchase a second
TX90-10K battery backup unit for installation at this location. Power distribution equipment will also
be required to connect the backup unit to the server and data storage equipment.
Approval of Amending Resolution 2012-010, Exhibit “A” City of Ocoee
5.
Cemetery Rules and Regulations. (City Clerk Eikenberry)
Section 3 of Chapter 61 of the Code of Ordinances authorizes the City Commission to amend the City
Of Ocoee Cemetery Rules and Regulations by Resolution from time to time, as deemed necessary.
Recommended Amendments:
Section 3-1 to allow for special exceptions to be requested for two urn vaults in one existing
grave space.
Section 6-8 is corrected to allow that granite ledgers are permitted to cover more than 25% of
the grave space.
Section 6-9 clarifies that decorative landscape materials and edging are not permitted on any
grave space.
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Regular City Commission
April 19, 2016
Approval of Resolution and Agreement for Intent to Annex for Utility
6.
Service(s). (Utilities Director Smith)
The City’s current requirements for residential properties, within the City’s JPA utility service areas
that are not a part of the City and currently not eligible for annexation, requesting Ocoee Utility
service(s) is to execute an Intent to Annex Agreement. Each request is a lengthy process, which
concludes with a City Commission action. The Utilities Department would like to streamline this
process and provide utility service(s) in a timelier manner by developing a general policy that, if met,
would allow for staff approval. The guidelines as established by the resolution are outlined below.
Eligibility:
An applicant must be within the City’s JPA and not currently in the City, but not
currently capable of being annexed. Utility service(s) can be reasonably provided based on
accessibility of utility lines/facilities, must have completed and executed the “AGREEMENT,” and
must have paid all City costs including but not limited to:
Applicable Capital fees
Meter fees
Installation fees and/or costs estimated by the City beyond normal installation not covered by
meter fees
Account Deposits
Administrative Fee
Annexation Fees
Approval of Project Funding Increase B16-02 South Water Treatment Plant
7.
Raw Water Re-Pipe Project. (Utilities Director Smith)
On November 17, 2015, City Commission awarded a construction contract to SanPik, Inc., for the
construction of the South Water Treatment Plant Raw Water Re-Pipe Project in the amount of
$205,858.73.
Change Order #1 is based on the following: the original total project budget was based on the
construction awarded amount of $205,858.73 and did not provide for any contingencies. During the
construction, deficiencies were discovered in existing piping, adjacent to the new piping, which
extended beyond the project limits and required repair. In addition, it had been planned for staff to
provide the electrical/data connection to the project’s flow meter, but due to temporary, limited
electrical staffing, the contractor was directed to complete the work.
Change Order #2 is based on the following: the Maguire Road Reclaimed Water Booster Station
Ground Storage Tank Construction Project included the automation-controls and piping needed to
accommodate back filling the Maguire Road Pump Station’s and the Ocoee Wastewater Treatment
Facility’s storage tanks with reclaimed water from any of the City’s three reclaimed water sources,
Conserv II, the Orange County Northwest Wastewater Treatment Facility, and Ocoee’s Wastewater
Treatment Facility. The remaining work on this project is necessary piping (with appurtenances) at
the Ocoee Wastewater Treatment Facility to allow the onsite reclaimed water tank to be backfilled.
The scope of the additional work is very similar to the nearly completed work for the South Water
Plant Raw Water Re-Pipe Project; therefore, staff is recommending the addition of this work by way
of Change Order #2 in the amount of $36,000.00.
Approval of the Second Amendment to the Development Agreement of Westyn
8.
Bay Commercial Planned Unit Development (PUD). (Principal Planner Fabre)
On October 7, 2014, the City Commission reviewed and approved the Westyn Bay Commercial PUD
and corresponding Land Use Plan for subject property. On September 15, 2015, the Preliminary/Final
Subdivision Plan for Westyn Bay Commercial PUD was approved by the City Commissioners as
presented. Subsequently, the Applicant has requested amending certain Conditions of Approval
(COAs) relating to the responsibilities for the Property Owners Association, Streets (internal
roadways), and Commercial lot sizes. All requested changes are for clarification related to the
existing Westyn Bay Commercial PUD.
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Regular City Commission
April 19,2016
9. Approval of Westyn Bay Commercial Planned Unit Development Plat. (City
Engineer Wheeler)
The Westyn Bay Commercial PUD project is located at the southwest corner of Ocoee-Apopka Road
and Ocoee Crown Point Parkway. This 20.85 acre parcel comprises the last large tract development
of the overall Westyn Bay property and is a mixed-use commercial and residential development. The
four lot commercial portion of the project encompasses approximately 6.60 acres of land and is
located along the frontage of Ocoee-Apopka Road. Also included as part of the plat is a 4.37 acre
stormwater tract for a master stormwater pond for the overall development and a 9.88 acre
undeveloped residential tract. Ocoee Partners I, LLC is developing the commercial portion without
public or private roads and using access driveways and cross access easements that will be maintained
by the Property Owners Association. The street lights within these easements will be included as part
of each lot development and owned and maintained by each lot owner.
10. Approval of Crown Pointe Cove Plat and Traffic Enforcement Agreement.
(City Engineer Wheeler)
(a) This plat is for the Crown Pointe Cove residential subdivision. The Crown Pointe Cove
subdivision is located on the south side of Ocoee Crown Pointe Parkway west of Ocoee-Apopka Road
and across from the entrance to the Westyn Bay subdivision. The subdivision contains 44 single
family residential lots on approximately 9.88 acres of land. The Crown Pointe Cove residential
subdivision is located on the undeveloped residential tract of the Westyn Bay Commercial PUD
property.
(b) Pulte Group North Florida is developing the subdivision as a gated community. Therefore,there
is no need for an upgraded street light agreement, as the developer and HOA will be responsible for
100% of the installation, monthly operating costs, any maintenance, and all future replacements for
the street lights. Pulte Group North Florida has executed the City's Traffic Enforcement Agreement
to allow for enforcement within the gated community.
a) Crown Pointe Cove Plat
b) Traffic Enforcement Agreement
11. Approval of Arden Park Phase 2A Plat and Traffic Enforcement Agreement.
(City Engineer Wheeler)
(a) This plat is for Phase 2A of the Arden Park subdivision. The Arden Park subdivision is located
on the north side of Clarcona-Ocoee Road between Clarke and Ingram Roads. The overall
subdivision contains approximately 767 single family residential lots on approximately 313.94 acres
of land. The Arden Park subdivision contains approximately 52.61 acres of wetlands and completely
surrounds Lake Sims. The Phase 2A portion of the development comprises 124 of those lots on
approximately 47.39 acres of land. The Phase 2A area includes land being dedicated to the City for
improvements to Hobson Road north of Clarcona-Ocoee Road.
(b) CalAtlantic Homes is developing the subdivision as a gated community. Therefore, there is no
need for an upgraded street light agreement, as the developer and HOA will be responsible for 100%
of the installation, monthly operating costs, any maintenance, and all future replacements for the
street lights. CalAtlantic has executed the City's Traffic Enforcement Agreement to allow for
enforcement within the gated community.
a) Arden Park Phase 2A Plat
b) Traffic Enforcement Agreement
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Regular City Commission
April 19, 2016
Approval of Arden Park Phase 2B Plat and Traffic Enforcement Agreement.
12.
(City Engineer Wheeler)
(a)
This plat is for Phase 2B of the Arden Park subdivision. The Arden Park subdivision is located
on the north side of Clarcona-Ocoee Road between Clarke and Ingram Roads. The overall
subdivision contains approximately 767 single family residential lots on approximately 313.94 acres
of land. The Arden Park subdivision contains approximately 52.61 acres of wetlands and completely
surrounds Lake Sims. The Phase 2B portion of the development comprises 81 of those lots on
approximately 38.06 acres of land.
(b)
CalAtlantic Homes is developing the subdivision as a gated community. Therefore, there is no
need for an upgraded street light agreement, as the developer and HOA will be responsible for 100%
of the installation, monthly operating costs, any maintenance, and all future replacements for the
street lights. CalAtlantic has executed the City’s Traffic Enforcement Agreement to allow for
enforcement within the gated community.
a)Arden Park Phase 2B Plat
b)Traffic Enforcement Agreement
G.PUBLIC HEARING
Oak Trail Reserve Planned Unit Development (PUD).
13.
(Advertised in the West Orange
(Principal Planner Fabre)
Times on Thursday, April 7, 2016.)
Oak Trail Reserve PUD is located on the northeast quadrant of the intersection of Clarke Road and
Clarcona-Ocoee Road. The subject property is approximately 38.62 acres in size of which
approximately three acres are designated as wetlands. The subject property is currently undeveloped
and is partially covered with trees mostly on the south side and along the eastern boundary of the
property. The remainder of the site is open field. The Future Land Use designation is “Low Density
Residential,” which allows up to four (4) dwelling units per acre.
(a)
The Oak Trail Reserve PUD/Land Use Plan (LUP) was approved for a total of 123 SFR (single-
family residential) lots with lots standards of (41) 42.5 feet by 110 feet and (82) 52.5 feet by 120 feet.
Subsequently, the developer has proposed to slightly modify the plans to better address the Florida
Building Code separation requirements. As a result, residential lots will be reconfigured to be (25) 40
feet by 110 feet and (101) 50 feet by 120 feet. The resulting subdivision will produce three (3)
additional residential lots, resulting in a total of 126 SFR. Based on the recommendation of the DRC,
Staff respectfully recommends that the City Commission approve the Non-Substantial Amendment to
the Land Use Plan for Oak Trail Reserve PUD.
(b)
The Oak Trail Reserve Preliminary/Final Subdivision Plan is a residential subdivision that
proposes a total of 126 single-family residential lots with a resulting density of 3.43 units per acre.
The subdivision is proposed to be gated with the residential streets owned and maintained by the
homeowners association. The residential lots will be (25) 40 feet by 110 feet and (101) 50 feet by 120
feet. The single-family residential homes will range from 2,200 sf to 4,950 sf of living space. The
development is proposed to be constructed in two (2) phases.
There is one (1) waiver from the Land Development Code that is currently requested. The waiver is
supported by staff since it aids in the hydrology of Trout Lake. The Preliminary/Final Subdivision
Plan is consistent with the Amended PUD/Land Use Plan for Oak Trail Reserve PUD. Finally,
potable water and sewer services will be provided by Orange County. The City of Ocoee will provide
solid waste services, reuse water (when available), police and fire protection.
a)Non-Substantial Amendment to the Land Use Plan (LUP)
(Not a public hearing)
b)Preliminary/Final Subdivision Plan (PSP/FSP)
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Regular City Commission
April 19, 2016
Ocoee West Road Charter School at Arbours at Crown Point Planned Unit
14.
Development (PUD) Preliminary/Final Site Plan.
(Advertised in the West Orange Times
(City Planner Rumer)
on Thursday, April 7, 2016.)
The subject property is 10.49 acres in size and located on the north side of West Road and west of SR
429 adjacent to the West Orange Trail on the east with a 73 foot power line easement located along
the eastern property line. The proposed Ocoee West Road Charter School is located on Parcel 2 of
the Arbours at Crown Point PUD. The Arbours at Crown Point PUD is a mixed use commercial PUD
with two (2) lots. Lot 1 is the Arbours at Crown Point Apartments. The Ocoee West Road Charter
School received PUD rezoning approval on March 15, 2016. The proposed Ocoee West Road
th
Charter School consists of a two story, 68,000± sq. ft. K-8 grade charter school. The campus will
consist of a single school building with associated Tot Lot, basketball court, and a sports field. The
recreation fields will not be lighted. Stormwater retention will be located on the west side of the
property. Access to the site will be provided via the right in/out located on West Road and a second
access on Fountains West Blvd. The subject site does not contain environmental areas such as
wetlands or 100 year flood plain. Also, the site does not contain any of the Wekiva Study Area
environmental indicators such as “A” soils, karst features or sensitive habitat.
H.FIRST READING OF ORDINANCE – None
I.SECOND READING OF ORDINANCE – PUBLIC HEARING
Second Reading and Proposed Amendment to Chapter 1-14, Lien Search Fees,
15.
in the Code of Ordinance of the City of Ocoee.
(Advertised in the West Orange Times on
(Support Services Director Butler)
Thursday, April 7, 2016.)
The Ocoee City Commission originally enacted Ordinance 2010-004 to establish a new Article III of
Chapter 1 of the City of Ocoee Code of Ordinances, which was codified as a new Section 1-14, Lien
Search Fees. This section authorized the City Clerk to charge fees to cover the costs of searching city
records to identify the many possible types of debt that may be owed to the City. The ordinance
established a $25.00 fee for such a research request or $75.00 for an expedited search. This section of
the City Code was subsequently modified by Ordinance 2014-009 to authorize an additional fee of
$10.00 for searches related to multiple units at a single location. It now needs to be revised again to
recognize the process changes of the Conduits online search process under an agreement between the
City and Net Assets, Inc., provider of the Conduits service. Staff has researched the fees charged by
other municipalities within the state, particularly those using the Conduits service. That research
suggests that the value of the service increases when a move is made to quick, online lien search
mechanisms. These municipalities recognize such value in the price of the service rather than view it
solely as a cost-recovery mechanism.The first reading of the proposed ordinance was held at the
April 5, 2016, City Commission meeting. The agreement with Net Assets, Inc., to use the Conduits
service was also authorized at that meeting.
(a)
Staff recommends the City Commission adopt the attached Ordinance, following a second
reading and public hearing, in order to modify the existing Administrative Service Fees language in
Article III of Chapter 1, Section 1-14. The proposed Ordinance authorizes the City to provide online
record searches through a third-party and moves the amount of the administrative fee imposed for this
service to a resolution.
(b)
If the City Commission adopts the proposed Ordinance, staff recommends the City Commission
adopt the proposed resolution setting the amount of the record research administrative fee and the
requirements for providing access to online searches.
a)Ordinance Amending Chapter 1-14, Lien Search Fees
b)Proposed Resolution Setting the Fees for Record Searches
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Regular City Commission
April 19, 2016
J.REGULAR AGENDA - None
K.STAFF ACTION ITEMS
L.COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
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