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HomeMy WebLinkAbout02-04-2016 Minutes CITY OF OCOEE Minutes of the Human Relations Diversity Board Regular Meeting Held February 4, 2016 I: CALL TO ORDER HRBD meeting was called to order by Chair Calloway at 7:04 pm in Room 109 at Ocoee City Hall located at 150 North Lakeshore Drive, Ocoee, Florida. Pledge of Allegiance and Moment of Personal Reflection: Member Dawkins led the board in the pledge of allegiance to the U.S. flag; followed by Chair Calloway asking that we each take a moment for personal reflection. Roll Call and Determination of Quorum: Secretary Washington performed roll call and determined that there was not a quorum (5 of 9) but that Member Foster would be attending. In attendance at the time the meeting was called to order and roll call taken were: Chair Calloway, Member Dawkins, Member Crown, Member Briggs and Member Hershaw. Also present: Member Wright, Community Relations Manager. Absent were: Member Maxwell, Member Daily, Member Sujeily and Member Keller, Commissioner. Review of Excused Absence(s): Member Maxwell's excuse was accepted. Comments from Citizens /Public: Chair Calloway invited Public Comments: Brandon Vines introduced himself as a resident of Ingram Trails and would like to become a member of HRDB. Also attending was Police Chief Brown who discussed his department and answered questions. Member Foster arrived at 7:35 pm and the board now has a quorum. Review Agenda for Tonight's Meeting: Chair Calloway reviewed the agenda for the night. Review of Minutes: Minutes of the December 3, 2015 meeting were approved. Minutes of the January 7, 2016 meeting were approved. II: BUSINESS FOR DISCUSSION Budget Report: Member Wright reported that the Board had a current fund balance of $16,387.74. Cemetery: Handout of newspaper article of November 6, 2005 stating that the Forest Ridge HOA was okay with the cemetery. Rev. Martin Luther King, Jr. Celebration - follow up: • Member Briggs indicated that there was a problem at the end of the parade with the flow of traffic. He suggested cones telling where the participants should park and having safety vests for the people in charge. • Chief Brown suggested having a shuttle to take participants back to the staging area, maybe Lynx. • Discussion regarding setting up the staging area with numbers for the lineup, Chief Brown said his staff would be available next year to assist with the parade lineup, provided they are included in the pre - planning meeting. • Discussion regarding having a festival with food vendors, etc. after the ceremony. The board should talk to mall regarding this. • Also discussed switching the parade route to start at the mall and ending at the school. Honorariums for Attie Braswell and Ocoee High School: Discussion regarding including Reverend Pinder. Paul Hershaw made a motion for $500.00 each to be given to Attie Braswell and Ocoee High School band and to add Reverend Pinder to the list of honorariums in the amount of $500.00. Seconded by Member Foster. Motion passed. Essay Contest: • Essays are due Friday, February 05, 2016. Members will receive an email on February 11 from Member Wright when they are ready to be picked up. • The judging will be held on February 17 at 6:00 pm at the Ison Center on Adair Street, pending availability. • Ceremony to be held on February 25 at the Lakeshore Center. • Discussion on what to serve. Motion was made by Member Dawkins for a not to exceed amount of $250.00 to provide Little Caesars pizza, cookies and drinks. Seconded by Member Crown. Motion passed. • Discussion on prizes. Motion was made by Member Dawkins to purchase gift cards from Best Buy and in the case that doesn't work out that city staff would make the best decision as to the prizes. Seconded by Paul Hershaw. Motion passed. International Cultural Exposition Day: Member Hershaw stated that the committee will be setting up a not - for - profit corporation. Member Maxwell to meet with city attorney regarding this corporation. Once it is established the committee will be looking for donations for the Ocoee World Fest in 2017. Next meeting of the committee is February 9th Other Business: Member Dawkins made a motion to approve expenditures in the amount of $324.67 to Member Maxwell for Ocoee World Fest banner and signage. Seconded by Member Crown. Motion passed. Set Next Agenda: Chair Calloway, along with input from the board, set the agenda for the next meeting, which will be held on March 3, 2016, said Agenda was established as listed below: I. CALL TO ORDER A. Pledge of Allegiance and Moment of Personal Reflection B. Roll Call and Determination of Quorum C. Review of Excused Absence(s) D. Review Agenda for Tonight's Meeting E. Review of Minutes for February 4, 2016 II. BUSINESS FOR DISCUSSION A. Comments from Citizens /Public B. Budget Report C. Cemetery D. Essay Contest - follow up E. Ocoee World Fest F. Set Next Agenda for April 7, 2016 III. QUESTIONS /COMMENTS IV. ADJOURNMENT III: QUESTIONS /COMMENTS: None. IV: ADJOURNMENT: Meeting adjourned at 8:50 p.m. AUTHENTICATION: These are the official minutes of the Ocoee Human Relations Diversity Board, as accepted by the Board at a meeting held on the date shown below. Any amendments to the min tes s originally prepared by the Secretary are indicated above. - )7.- 2a ` . Presi ixig Of icer Date