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HomeMy WebLinkAbout04-05-2016 Minutes Special Session MINUTES April 5, 2016 at 5:00 P.M. SPECIAL SESSION Federal Lobbyist Vendor Presentations A. CALL TO ORDER Mayor Johnson called the special session to order at 5:05 p.m. in the Commission Chambers of City Hall. Present at the meeting were Commissioner Grogan, Commissioner Wilsen, Mayor Johnson, Commissioner de la Portilla, Commissioner Keller, City Manager Frank, City Attorney Cookson, and City Clerk Eikenberry. Mayor Johnson announced this is a Special Meeting for the purpose of hearing vendor presentations in response to RFP 16-001 issued December 20, 2015 for the purpose of soliciting the federal lobbyist services. City Attorney Cookson stated that this special meeting will be conducted in two parts. The first part will consist of vendor presentations and questions and answers. The second part will consist of City Commission deliberations and selection. In accordance with Section 286.0113, Florida Statutes, the portion of this meeting in which we hear vendor presentations and ask questions of the vendors is exempt from the Sunshine Law. This portion of the meeting will be closed to the public. However, it will be recorded and available for public review at a later date. Each vendor will have up to 30 minutes in which to make their presentation and take questions. You are encouraged to ask your questions of the vendors during their 30 minute time periods. While on vendor is presenting, the other vendor will be waiting outside or in the adjoining conference room. At the conclusion of the three presentations, the meeting will be open to the public and subject to the Sunshine Law. We anticipate this portion of the meeting to occur at 6:30 p.m. At 6:30 p.m., or once all three presentations have been completed, we will invite all vendors to re-enter the Chambers, invite any public to enter the Chambers, and the City commission will then deliberate and select a vendor. Mayor Johnson stated that the order of the three presentations will be 1. Global Business Development Consulting,Inc. (GBDC); 2.Alcalde & Fay, LTD. Inc.; 3.Capitol Counsel, LLC. He said we will now ask vendor Global Business Development Consulting,Inc. to remain in the Chambers. The other vendors are welcome to wait outside on in the conference room provided. Each vendor will be called when it is their turn to present. He asked that any members of the public that are not affiliated with one of the vendors, wait outside of the commission chambers until the public portion of the meeting commences at approximately 6:30 p.m. I. CLOSED SESSION- VENDOR PRESENTATIONS, 5:00 P.M. — 6:30 P.M. 1. Global Business Development Consulting,Inc. (GBDC) 2. Alcalde& Fay, LTD.Inc. 3. Capitol Counsel,LLC Vendor presentations and questions and answers were conducted in a closed session as follows: 1. Global Business Development Consulting, Inc. (GBDC) 5:08—5:38 p.m. 2, Alcalde&Fay, LTD. Inc. 5:40—6:10 p.m. 3. Capitol Counsel, LLC 6:12—6:32 p.m. Ii II. OPEN SESSION- SELECTION OF FIRM, AT 6:30 P.M. ONCE THE PRESENTATIONS WERE COMPLETED, THE COMMISSION RECONVENED FOR PUBLIC DELIBERATION AND SELECTION OF THE FEDERAL LOBBYING FIRM. City Attorney Cookson advised that the commission either make a motion and vote or they can fill out the ranking sheet that was provided and turn them into City Clerk Eikenberry to tabulate the scores. The scores were tabulated in order of ranking: 1, 2, or 3, with the firm receiving the lowest number being the winning score. Global Business Alcalde & Fay, Capitol Counsel, Development LTD, Inc. LLC Consulting, Inc. Mayor Johnson 1 2 3 Commissioner Grogan 1 3 2 Commissioner Wilsen 1 3 2 Commissioner de la 1 2 3 Portilla Commissioner Keller 1 2 3 Total 5 12 13 RANKING First Second Third Commissioner Keller, seconded by Commissioner Wilsen moved to select Global Business Development Consulting, INC. as the Federal Lobbyist Firm to represent the City of Ocoee. No vote at this time due to subsequent amendments. Commissioner de la Portilla asked about how we would address the matter of the Global Development Business firm must have an affiliation with Ackerman as they presented tonight because that was not in their original proposal. City Attorney Cookson said the contract could be awarded with the condition that they finalize their affiliation with Ackerman. Commissioner de la Portilla, seconded by Commissioner Grogan amended the motion to add that prior to executing a contract with the City of Ocoee, that Global Business Development Consulting, INC. would provide documentation proving a business affiliation between them and Ackerman. Commissioner Wilsen questioned what would happen if they don't make that finalize that affiliation with Ackerman; would they want to add to the motion that the second place firm would then be offered the contract. Discussion followed. AMENDMENT TO THE AMENDMENT: Commissioner Wilsen, seconded by Commissioner Keller, made a motion to amend the amendment to include that if no documentation is provided showing an affiliation between Global Business Development Consulting, INC and Ackerman, then the award of the contract will go to the second place firm Alcalde and Faye, LTD, Inc. Motion carried 3-2 with Commissioner de la Portilla and Commissioner Grogan opposed. VOTE TAKEN ON THE AMENDED AMENDMENT MADE BY COMMISSIONER DE LA PORTILLA: Motion carried unanimously. VOTE TAKEN ON THE ORIGINAL MOTION AS AMENDED Motion carried unanimously. APPROVED: Attest: City of Ocoee kikc e Eiken er rY� City Clerk/' Rusty Joh � Ma or