HomeMy WebLinkAboutItem #06 Approval of Third Towered Antenna for the Sensus FlexNet Potable and Reclaimed Water Metering System to be Located at the Forest Lake Golf Course ocoee
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AGENDA ITEM COVER SHEET
Meeting Date: May 3, 2016
Item # �p
Reviewed By:
Contact Name: Charles K. Smith, P.E. Department Director: Char . .„) , i _.
Contact Number: 407-905-3159 City Manager: Robert Fr- 7///A/�f
Subject: Addition of a Third Towered Antenna for the Sensus FlexNet Potable & Reclaimed
Water Metering System to be Located at the Forest Lake Golf Course
Background Summary:
The Utilities Department began to utilize the Sensus FlexNet®radio meter reading system in 2010 with
the first of two receiving towers; and a second tower was installed in 2012. The FlexNet system
currently has 97% coverage efficiency over the City.
The remaining 3% is located within the City's Reclaimed Water North Service Area, which lies in a
topographically lower area where meters cannot be seen by the two existing towers. To complete the
FlexNet®System coverage, a third tower is required. The Utilities Department recommends utilizing a
20' x 20' area near the southwest corner of the Forest Lake Golf Course. The golf course (Ocoee
Golf, LLC.) has consented to the tower, but both Ocoee Golf and the City shall proceed with modifying
the current golf course lease to accommodate the tower. The agreement will be presented to
Commission at a later meeting.
Since the original purchase of the FlexNet® Meter Reading System from Sensus Meters, Sensus has
established HD Supply Waterworks as their Central Florida agent for marketing. The City is a part of a
Strategic Agreement for Utility Materials (N06177/UTILMAT0506) with HD Supply and the City of
Punta Gorda; the City also utilized HD Supply for the second antenna system, therefore the Utilities
Department plans to obtain the new antenna-based station and configuration from HD Supply.
The tower will be powered using a solar energy application.
Issue:
Should the Mayor and Commission authorize the City Manager to approve the addition and
procurement of a third, towered antenna for the Sensus FlexNet® Meter Reading System, contracting
with Sensus' local agent HD Supply Waterworks for the implementation of the tower?
Recommendations:
Motion to authorize the City Manager to approve the addition and procurement of a third, sub-regional
FlexNet®Meter Reading System "Towered Antenna and Base Station” from HD Supply Waterworks, in
the amount of $67,000.00, based on the attached "Scope of Work — Base Station & Tower
Installation"; and authorize the City Manager be to approve change orders to this contract up to the
limit of his purchasing authority for each change order, and up to the budgeted amount for this project
for all change orders.
Attachments:
1) "Scope of Work — Base Station & Tower Installation" with HD Supply Waterworks, Ltd.,
including attachments and exhibits.
2) FlexNet® Design Propagation Analysis
Financial Impact:
The third tower was not planned in the Fiscal Year 2016 Budget so funding must come from the water
and wastewater operations budget line items. Line items to be used for the funding are as follows:
Line Item Description Amount
401-533-10-6302 Capital Items $55,000.00
401-533-10-5217 Water Meters $11,000.00
401-535-10-6302 Capital Items $10,000.00
401-535-10-4663 Emergency Repairs $11,000.00
401-535-10-5217 Water Meters $5,000.00
Total $92,000.00
There should be no significant operational issues from the redirected funds. The additional $25,000 is
needed to cover the expense for electrical power (solar design and installation), ground survey, legal
expense and project contingency.
Type of Item: (please mark with an x')
Public Hearing For Clerk's Dept Use:
Ordinance First Reading 7( Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
)( Commission Approval
Discussion&Direction
X Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. ,'64" N/A
Reviewed by 0 N/A
2
0: SUPPLY
WATERWORKS
Bid Proposal for Ocoee TGB Install
OCOEE, CITY OF Job
STOCK Ocoee TGB Install
150 LAKESHORE OR Ocoee, FL
o OCOEE,FL 34761 Bid Date: 11/06/2015 10:00 a.m.
Contact: Ken Lengyel
Sales Representative HD Supply Waterworks
Paul Thomas 590 Ferguson Dr
(M)321-689-1322 Orlando,FL 32805
0)407-291-1545 (T)407-291-1545
(F)407-291-2006
(E)Paul.Thomas @hdsupply.com
Geo technical report may not be required but it is included as a line item price if required.If the city
chooses to use its own Geo technical survey,please have the samples taken to at least 20'.Should changes
to the slab be required as a result of the Geo technical survey,we may be required to adjust our pricing.
v Price includes contractor bringing the concrete through the tunnel at the golf course to the pad site.
Concrete truck will not fit through the tunnel.
04/11/2016-6:16 PM Actual taxes may vary Page 1 of 3
•
SUPPLY,
WATER WORKS
Bid Proposal for Ocoee TGB Install
OCOEE,CITY OF HO Supply Waterworks
Job Location:Ocoee,FL 590 Ferguson Dr
Bid Date: 11/06/2015 10:00 a.m. Orlando, FL 32805
HD Supply Bid#:25473 Phone:407-291-1545
Fax:407-291-2006
Se q#Qty Description Units Price Ext Price
INSTALL TGB EQUIPMENT FOR FLEXNET SYSTEM AT GOLF COURSE USING TOWER EA :35,500.00 35,500.00
10. 1 SYSTEMS SOUTH
20 1 SENSUS M400 BASESTATION EA :28,000.00 28,000.00
30 1 GEOTECH REPORT IF REQUIRED EA 3,500.00 3,500.00
Sub Total 67,000.00
Tax 0.00
Total 67,000.00
Branch Terms:
We will be hiring Tower Systems,Inc to perform the following work at the Ocoee,FL site:
1, Provide certified,insured and trained tower technicians
2.Mobilization of crew and equipment to site
3.Install foundation for 70'self supporting tower,anchor bolts and all miscellaneous hardware
4.Provide labor to install 70'self supporting tower
5. Provide 40 ton crane to off load and install tower
6. Provide labor to install antenna,line,connectors,arrestor,snap-in,ground kits
7. Provide and install ground ring
8. Provide permitting and construction drawings required for tower installation
Scope of Work
Base Station &Tower Installation
The following is the "Scope of Work" for the installation of Base Station and Tower by "HD Supply
Waterworks") for The City of Ocoee, Florida (as hereinafter defined, "Client") and responsibilities of both
parties:
1. HD Supply Waterworks' Terms and Conditions of Sale attached hereto as Attachment B will
govern the sale of the Equipment to Client hereunder.
2. Statement of Work:
I. General Responsibilities.
a. HD Supply Waterworks will:
1. Engage Sensus to conduct a propagation study to determine the locations best
suited for installation of the FlexNet Base Stations and to ensure proper communications with end
point transmitters and the RNI.
b. Customer will:
1. Provide a key point of contact to work with HD Supply Waterworks and Sensus to
help facilitate a timely completion of the FlexNet system.
2. Work with HD Supply Waterworks to develop a shipping schedule to include network
and metering components for the Sensus AMI System. The shipping schedule will be updated at
least quarterly, but may be updated on a more frequent basis as implementation proceeds. The
shipping schedule shall identify each geographic area of the deployment, the specific locations of
meters(street addresses and/or latitude and longitude ("lat/lon") if available) in that area, and the
estimated date of installation in that area. The plan shall estimate the number of meters by
Sensus part number and form type to be installed for each quarter of the project until completion.
3. Provide Sensus a map of its Service Territory with lat/lon coordinates of its Service
Territory boundaries, a list of meter locations, and a list of preferred Customer tower locations.
4. Be responsible for monthly fees associated with the network access for all sites
where network access is needed.
7. Be responsible for the payment of any taxes, renewal, regulatory or license fees
associated with the network hardware and software.
8. Be responsible for applying for and purchasing any needed work permits.
II. FlexNet Base Station Site Responsibilities
a. HD Supply Waterworks will:
1. Work with Sensus to determine the correct FlexNet Base Station configuration for the
project. FlexNet Base Stations are available in three configurations: indoor, outdoor and rack
mounted.
2. Identify and hire a qualified installation team to install and commission the FlexNet
Page 1 of 5
Base Station equipment and make final end connections to the equipment for an agreed upon
installation fee.
3. Provide the FlexNet Base Station and antennae sufficient to receive meter data and
provide the meter data to the RNI via Customer's provided network.
4. Provide the following equipment for the FlexNet Base Station installation: (a)Antel
BCD-87010 Omni Directional Antenna or appropriate panel antenna as required, (b) up to 400
feet of 7/8" coaxial cable per FlexNet Base Station location, (c) N/F connectors for 7/8"coaxial
cable required for antenna installation connection, (d)jumpers required to attached antenna to
coax and to FlexNet Base Station (length of Jumper to be determined by individual site), (e) RF
Polyphaser surge current arrestor, (f) grounding Kits for 7/8" coaxial cable, (g)#6 stranded
grounding wire for grounding FlexNet Base Station Cabinet, (h)antenna mount and standoff for
antenna installation, (i) hoisting grips to install coaxial cable and to support coax cable, (j)
equipment required to pickup, transport and install FlexNet Base Station on Platform, and k) one
(1) hoisting grip per coax cable and hangars as needed.
5. Have access to a ground field (supplied by Customer)to properly ground the FlexNet
Base Station and antenna equipment.
6. Mount the FlexNet Base Station cabinet(if needed) to the structure provided and
identified by Customer.
7. Make all data and power terminal, and antennae connections at the FlexNet Base
Station Cabinet. This includes the connection from the power source (supplied by Customer)and
connection of the CAT 5 data line (supplied by Customer)from the network access point at the
site.
8. Provide all strapping hardware needed to run the data and power cables from the
base of the FlexNet Base Station site to the antennae if needed.
9. Install the antenna at an agreed-upon location on the antenna structure.
10. Provide and install Andrew 7/8" coaxial cable from each FlexNet Base Station
location to antenna mount location. Coax will be installed on the appropriate leg of tower or
mounting structure.
11. Provide and install antenna mount with a 3 foot stand-off for the antenna installation.
12. Mount the Sensus provided Antel BCD-87010 or appropriate panel antenna for
installation.
13. Install the Sensus provided RF Polyphaser and bond it to the ground buss entry
location.
14. Install a 6 foot jumper from polyphaser entry port of FlexNet Base Station duplexer.
15. Ground the FlexNet Base Station to common ground with appropriate#6 ground wire
and appropriate ground lugs.
16. Program and commission the FlexNet Base Station for proper operation.
17. Sweep the antenna and coax line to ensure conformance to Sensus' published
Page 2 of 5
specifications.
18. Perform drive-by testing to verify coverage.
19. Not be held responsible for damage to any interior/exterior coatings on water tanks
that result from welding of antenna mounts to tanks. Parties will agree to a scope of work prior to
installation.
b. Customer will:
1. Provide an area at the FlexNet Base Station site for installation if the FlexNet Base
Station is to be installed at a Customer provided site and prepare the site as follows:
A. The site must have a network connection available for the FlexNet Base Station
to communicate with RNI. Suggested communications methods are Ethernet,
DSL, Microwave and wireless. The Ethernet connector on the FlexNet Base
Station unit is an RJ-45 type, 10/100 auto signaling rate. Minimum WAN
bandwidth requirements are 128 kbps with a redundant path. Any network
equipment to interface the FlexNet Base Station such as Juniper router/firewall,
switches, etc. will be Customer provided.
B. Customer will supply connectivity information to Sensus (IP address, default
gateway, sub-net mask, etc.).
C. Provide suitable antenna mounting structure such as a tower, mono-pole, or
building that is capable of supporting the weight of the antenna, cable, mounting
hardware and wind loading.
D. An Indoor site should have adequate room for the rack facilitating opening of
both front and rear doors, and an available 120V grounded outlet within 10 feet.
E. An Outdoor site installation single phase 240 VAC 30 amp circuit from Meter
bank to disconnect panel on FlexNet Base Station.
F. An Outdoor site shall have installation of FlexNet Base Station concrete support
pad or suitable steel support structure with a minimum loading capacity of 6001b./
sq.inch.
G. An Indoor site should have adequate environmental control/ventilation.
Recommended environmental ranges are shown in Appendix A of the Tower
Gateway Base Station Installation Manual. Although the unit is capable of
operation in extreme temperatures, maintaining a moderate and constant
temperature environment will promote trouble-free service and long life.
H. The site must have all RF and power connections properly surge arrested to
prevent damage in the event of a major lightning strike. A Halo type building
ground installation with a tie available to connect to the rack ground bar is
recommended; Motorola R-85 grounding specification preferred.
I. Customer to supply a cable bridge between the antenna mounting
structure and the indoor/outdoor FlexNet Base Station site if and as needed.
J. For each outdoor Base Station that is required at your location, you are
Page 3 of 5
responsible to provide two(2) additional ports on your LAN and one(1) additional
port for each indoor Base Station
2. Provide the necessary trenching of the power line, conduit, and cabling needed to
supply power from the power source outlet to the base station cabinet. All electrical equipment
will be installed in accordance with local codes.
3. Provide network access at the site where the FlexNet Base Station is to be installed.
Customer should consult with a Sensus representative regarding the available options for
network connections between FlexNet Base Station and RNI.
4. Provide CAT 5 UV and weather resistant network cable from the network service
provider access link to the cabinet.
5. Provide any conduit or trenching needed to run the data cable to the FlexNet Base
Station. Customer is responsible to assure that data cable is located within 1 foot of the final
location of the FlexNet Base Station.
6. Provide padlocks at each FlexNet Base Station location for security purposes.
7. Install grounding material at the location of the FlexNet Base Station installation. At a
minimum, the material should consist of#4 or#2 stranded copper wire which will connect to the
FlexNet Base Station.
8. Provide access to a proper ground field at the FlexNet Base Station site to enable
Sensus to properly ground the FlexNet Base Station and antenna equipment.
9. Be responsible for getting access/permission to any structure that is not owned by
Customer.
Ill. Echo Transceiver/Remote Transceiver Responsibilities
a. HD Supply Waterworks will:
1. Provide mounting brackets for installation.
2. Identify the optimum location to install the Echo Transceiver/Remote Transceiver and
communicate those locations to Customer.
3. Echo Transceiver/Remote Transceiver locations will be identified only after sufficient
FlexNet Base Stations and endpoints have been installed and it is apparent that additional
infrastructure in the form of Echo Transceivers/Remote Transceivers is required to optimize
system performance.
4. Install the Echo Transceiver/Remote Transceiver units and ancillary equipment
necessary to a structure.
b. Customer will:
1. Provide a 120 VAC power source and cable run, in compliance with local code, to the
point where each Echo Transceiver/Remote Transceiver will be installed to supply all necessary
power requirements. These boxes can be installed on top of poles, buildings, etc. For such cable
runs, 18 AWG UV and weather resistant power cable for runs less than 470 ft. and 16 AWG for
runs less than 750 ft. are needed.
Page 4 of 5
3. Initiate, coordinate and acquire authorization for installation crews to climb poles,
buildings and other structures necessary to safely affix cable runs as needed for the installation of
the Echo Transceivers/Remote Transceivers.
4. Provide adequate electricity to the Echo Transceiver/Remote Transceiver
locations and be responsible for any and all recurring electricity charges for Echo
Transceiver/Remote Transceiver operations.
5. Be responsible for on-going maintenance and support of the equipment after
installation.
Page 5 of 5
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