HomeMy WebLinkAboutItem #07 Approval of Maine Street Extension Design with Brindley Pieters and Associates, Inc 16104r
ocoee
florida
AGENDA ITEM COVER SHEET
Meeting Date: May 3, 2016
Item # '7
Reviewed By: /.7
Contact Name: Stephen C. Krug Department Director:
40!'T
Contact Number: 6002 City Manager:
Subject: Maine Street Extension Design with BPA. Commissioner Firs er, District 3.
Background Summary:
The City recognizes the need for a road system parallel to State Road 50 in order to provide motorists
alternative routes in this busy corridor. Part of this alternative system is the improvement to Maine
Street which includes the extension from Maguire Road to the current western terminus at Bluford
Avenue. The property owners have agreed to provide the right of way to the City for this extension and
Public Works has taken the first step in establishing the road alignment by securing a topographic,
survey, boundary survey and legal description work with Brindley Pieters and Associates, Inc. (BPA).
The survey scope of services and legal descriptions will delineate the right of way to be dedicated to the
City.
Public Works approached the Continuing Engineering Services firm, BPA, with the project due to their
roadway design experience and their sub-consultant for survey and utilities, Barnes Ferland and
Associates, has already completed survey work on the connecting roads under a separate City contract.
The $68,520.83 to move this design work forward is funded from Utilities annual water main program
capital items and Streets resurfacing on Marshall Farms Road which is deferred until the completion of
the FDOT SR 50 project.
Public Works and Utilities recommend approval of the design work with BPA.
Issue:
Request the City Commission to approve the Maine Street Extension design work with Brindley Pieters
and Associates, Inc.
Recommendations:
Recommend the City Commission approve the Maine Street Extension design work with Continuing
Engineering Services firm, Brindley Pieters and Associates, Inc., for the not to exceed cost of
$68,520.83 as funded from Utilities Annual Water Main Program Capital Items ($7,715.70) and Streets
Division ($60,805.13) deferred capital resurfacing on Marshall Farms Road. Also recommend the City
Manager be authorized to approve change orders to this contract up to the limit of his purchasing
authority for each change order, and up to the budgeted amount for this project for all change orders.
Attachments:
BPA Scope of Services.
Financial Impact:
The cost of the Utilities design work, $7,715.70, is adequately funded from Utilities Annual Water Main
Program Capital Items Account, 401-533-10-6302 and the Streets Division design work, $60,805.13, is
adequately funded in the deferred capital resurfacing on Marshall Farms Road.
Type of Item: (please mark with an 'x')
Public Hearing For Clerk's Dept Use:
Ordinance First Reading X Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. izdi/ N/A
Review ed by ( ) N/A
2
Brindley Pieters & Associates, Inc.
2600 Maitland Center Parkway,Suite 180
Maitland,FL 32751
Ph:407-830-8700
Fx:407-830-8877
Ekin <eyP s&ASYOf 'S,kr. www.bpa-engineers.com
CITY OF OCOEE
MAINE STREET EXTENSION
SCOPE OF SERVICES
March 14, 2016
Revised April 12, 2016
GENERAL PROJECT DESCRIPTION
The proposed project is the extension of Maine Street from S. Bluford Avenue to Maguire Road, in
the City of Ocoee. The project length is approximately 450 feet which will include 50 feet of the
existing Maine Street, east of Bluford Avenue, which will be milled and resurfaced. The proposed
project should match the cross section of the existing Maine Street. The project includes
drainage, signing, pavement markings, irrigation, permitting, environmental, water main
extension, lighting, and cost estimating.
DESIGN SCOPE
The BPA Team will provide services to design the roadway, prepare specifications and estimates
and assist with the bidding process as required. BPA will address the following and specific
project elements as outlined below.
• Design Plans
BPA will prepare the following plans and corresponding specifications.
• Roadway extension and resurfacing plans
• Drainage plans
• Signing and pavement marking plans
• Utility identification and relocation/protection plans
• Lighting plans
• Irrigation plans
• Permits-water management and environmental
• Project cost estimates
• Provide coordination with any adjacent and/or future projects
SPECIFIC PROJECT ELEMENTS
1. Construct a new roadway with 12-foot lanes west of Bluford Avenue.
• Match the pavement of existing roadway east of Bluford Avenue.
2. Mill and Resurface 50 feet of the existing roadway east of Bluford Avenue.
• This is to provide continuity with the extension.
3. Design the intersection with Maguire Road to accommodate traffic signals in the future.
• The City is considering installation of traffic signals at both the Bluford and the Maguire
intersections in the future.
SCOPE OF SERVICES
Maine Street Extension
4. Design drainage as required.
• Install drainage as required for the new roadway.
• Connect to existing system as necessary.
5. Environmental Permitting
A permit modification will be required from the St. John's Water Management District, as the
current permit has expired.
• Mitigation for wetland impacts as may be determined.
• Investigation/verification of impacts to any endangered species.
6. Utilities
Underground utilities along the proposed extension, if any, will be designated. Each utility
will be flagged at no greater than 100 foot intervals, marked with paint, wire flags or stakes.
Each utility will be spot checked to verify type of utility and material.
7. Geotechnical
The City will provide BPA the geotechnical report (if available) for the Maine Street project
designed by Interplan.
8. Signing and Pavement Markings
BPA will prepare the signing and pavement markings plans to meet current criteria and
FDOT Standards. Specific components will match existing components such as the sign
posts.
9. Maintenance of Traffic
The Maintenance of Traffic Plans will be designed to minimize impacts to the existing traffic,
with any known constraints considered.These constraints include:
• Working hour restrictions during holidays and other peak traffic travel days.
• Working hour restrictions on days of special events or parades.
10. Lighting Plan
• Electrical Engineering as required to provide construction documents for the street
lighting.
11. Irrigation
• Irrigation Plans - Including all materials, equipment, layout, sizing of piping for the
irrigation system to provide 100%coverage for all plant material.
12. Cost Estimates
Estimates will be prepared and updated for anticipated construction costs.
SCOPE OF SERVICES
Maine Street Extension
DESIGN REQUIREMENTS
1. The typical section for the extension should match the typical section for existing roadway
east of Bluford Avenue.
2. Consideration should be given with respect to connection to the existing driveway on the
west side of Maguire Road.
3. Applicable FDOT Standard Specifications and Standard Index, and City standards or
preferences.
PLANS DEVELOPMENT
1. Submittals
• Design plans submittals are anticipated at 60%, 90%, 100%and Final (bid documents).
• Review of plans by the City at each submittal is anticipated.
2. Meetings
• Up to four meetings to review plans and City comments are anticipated.
POST DESIGN SERVICES
Bidding and Negotiation
• Respond to questions and clarifications by the general contractors and subcontractors.
• Prepare addenda as may be required during the bidding, including supplementary drawings
and specifications.
• Participate in pre-bid conferences, provide responses to questions of bidders, and clarify or
interpret the bidding documents as required.
• Provide consideration, analysis, comparisons, and recommendations relative to substitutions
proposed by bidders prior to receipt of bids.
I tIiI 2600 Maitland Center Parkway
Suite 180
Maitland,FL 32751
e.reyAse s aas sic or
407.830.8700. Fax 407.830.8877
March 14,2016 www.bpa-engineers.com
Revised April 12,2016
Maine Street Extension
Prepared for:City of Ocoee
Prepared by:OEB/JBL
MANHOUR FEE ESTIMATE
Project QA/QC Project CAD
Administrative
Manager Engineer Engineer Technician
Task Billing Hourly Rate $167.21 $227.44 $128.95 $105.57 $55.52 Total Hours Total Cost
60%Level of Completion
Preliminary roadway/drainage/signing-pav't markings layout 3 1 20 57 81 $9,325.56
Preliminary roadway,grading,drainage,s&pm drawings 2 4 12 53 71 $8,386.79
Preliminary Cost Estimate 1 1 8 2 12 $1,537.29
60%Review Meeting
Review meeting I 2 2 I $334.42
90%Level of Completion
Roadway/drainage/signing-pav't markings layout 2 1 2 12 17 $2,086.60
Roadway,grading,drainage,s&pm drawings 2 1 8 19 30 $3,599.29
Comments/Quantities/Specifications/Cost Estimate 1 1 18 4 24 $2,937.83
90%Review Meeting
Review meeting 2 I 2 $334.42
100%Level of Completion
Final Roadway/drainage/signing-pas/it markings layout 2 1 8 14 25 $3,071.44
Final paving,grading,utilities and drainage plans 1 1 4 6 12 $1,543.87
Final Comments/Quantities/Specifications/Cost Estimate 1 1 4 4 10 $1,132.53
100%Review Meeting
Review meeting I 2 I I I I I 2 I $334.42
Final Level of Completion/Bid Submittal
Address Comments 1 2 3 $425.11
Bid submittal Plans 1 1 6 7 15 $1,907.34
ERP Permitting
SJRWMD Permit Modification 1 I 1 I 12 I 6 I 20 $2,575.47
Addenda
Respond to bidder's questions and provide addenda I I 4 I 2 I 6 $626.84
Final Conformed Documents
Prepare conformed documents 2 1 6 1 10 $1,391.08
Total Project Hours 26 15 114 174 13 342
Total Project Salary $4,347.46 $3,411.60 $14,700.30 $18,369.18 $721.76 $41,550.30
Direct Expenses-Printing,Exhibits,Overnight Delivery $300.0
Total BPA Lump Sum Fee $41,850.30
Sub-Consultants
Water Main-(BFA) $7,715.70
Lighting-(Matern) $7,500.00
Environmental-(EMD) $1,100.00
Irrigation(JCR) $3,800.00
Total Lump Sum Fee $61,966.00
SUE-(BFA) $6,554.83
Not to Exceed Fee $6,554.83
Total Fee $68,520.83
. 7AL Environmental Consultants
Barnes, Ferland and Associates, Inc.
April 12, 2016 BFA Project No. 2015-03
Mr. Oscar Bermudez, PE
Project Manager
Brindley Pieters &Associates
Subject: Survey and Engineering Services for Ocoee Maine Street Project
Dear Oscar:
Attached for your review is BFA's scope and fee proposal to provide surveying and engineering
services for the subject project.
We appreciate the opportunity to assist Brindley Pieters and the City of Ocoee on this important
project. If you have any questions or comments regarding this proposal, please contact me.
Sincerely,
lG�iL(,w I Liy�
Willie Thomas, PE
Vice President
Attachments
1230 Hillcrest Street• Orlando, Florida 32803
Office (407) 896-8608 • Fax (407) 896-1822
Exhibit A
SCOPE OF SERVICES
CITY OF OCOEE MAINE STREET EXTENSION PROJECT
This presents BFA Environmental Consultants additional services proposal for performing
engineering services required to complete topographic and boundary surveys, subsurface utility
engineering, and water main design for the Maine Street Extension Project. This proposal
includes the proposed scope, fee, schedule and all work and services needed to successfully
complete the services requested as a subconsultant to Brindley Pieters and Associates, Inc. (BPA).
The procedures and design requirements shall be performed in accordance with the City of Ocoee's
Engineering Standards Manual.
SCOPE OF SERVICES
Task 1.0— Subsurface Utility Engineering(SUE); and
Task 2.0 - Water Main Improvements.
Task 1.0—Subsurface Utility Engineering (SUE)
a. Designates: As an option, BFA will designate and mark underground utilities for inclusion
as part of the Topographic Survey. It is understood that the City will mark those
underground utilities that are part of the City's systems.
b. Soft Digs: Excavation of underground utilities will be performed at tie-in points and at
critical crossings throughout the project to determine horizontal and vertical location, the
size, type and material of the utility. For this scope of services, the number of tie-in
locations and critical utility crossings are estimated to be six (6).
Task 2.0—Water Main Improvements
Water Main Improvements required for a proposed water main along the Maine Street extension
that will connect to an existing 12" water main along Bluford Avenue and an existing 10" water
main along Maguire Road (approximately 500 feet).
2.1 Preparation of Construction Documents
The proposed water main improvements will be included as part of the construction documents
prepared by BPA. Construction documents shall be complete and meet all requirements for
competitive bid of the construction contract and subsequent construction of the Project. Design
documents shall comply with current City requirements and design standards. BFA will
provide quality assurance and "constructability" reviews prior to all submittals to the City.
Design services will include submittal of construction documents at the 60%, 90%, and 100%
level of completion. Full size construction drawings shall be 11"x17" with plan and profile
sheets prepared at a scale of 1-inch equals 40-ft, and a vertical scale of 1-inch equals 4-ft.
BFA will use the City's standard front-end documents, technical specifications and
engineering standards manual, and contract for the project manual. City will provide existing
electronic documents accordingly.
BFA#2015-03
Exhibit A—Scope of Services—City of Ocoee Maine Street Extension Project
April 12, 2016
Page 2
60% Construction Document Submittal
The 60%complete construction document submittal shall be defined as a complete set of plan
and profile drawings indicating all survey and topographic information, existing utility
locations, new utility connections, applicable construction details, a preliminary draft of all
sections of the technical specifications and an opinion of the probable construction cost.
Stations and offsets from the baseline to the proposed mains shall be shown.
a. Coordinate with utility companies potentially affected by the proposed pipeline alignment.
Submit one(1)printed set or pdf version of 60%construction drawings to the utilities with
a cover letter requesting markups or verification of utilities not affected.
b. Submit three (3) sets of construction drawings and technical specifications and a digital
copy as a single PDF file at a 60% level of completion to the City for review.
c. Meet with the City to discuss the 60% submittal, prepare a written list of City comments,
and submit to City for verification.
90% Construction Document Submittal
a. The 90% complete construction document submittal shall be defined as a complete set of
bid ready construction drawings and Bid Schedule.
b. Submit three (3) sets of construction drawings and Bid Schedule and a digital copy as a
single PDF file of the 90%to the City for review.
c. Meet with the City to discuss the 90% submittal, prepare a written list of City comments
and submit to the City.
100%Construction Document Submittal
a. The 100%complete construction document submittal shall be defined as a complete set of
bid ready construction drawings and Bid Schedule with the City's 90% review comments
addressed.
b. Submit three (3) hardcopy sets of construction drawings and Bid Schedule, a digital copy
of the drawings as a single PDF and a copy of the drawings in AutoCADTM Release 2013
format to the City. Bid Schedule will be in Microsoft WordTM format.
2.2 Permitting
a. Prepare and submit Project related permit applications and supporting documentation
necessary to obtain required permits for construction and operation of the Project from the
following Jurisdictional Agencies:
1. FDEP Notice of Intent to Use the General Permit for Construction of Water Main
Extensions for PWSs.
• Respond to requests for additional information.
• Permit application fees will paid by the City or the Contractor.
BFA#2015-03
Exhibit A—Scope of Services—City of Ocoee Maine Street Extension Project
April 12, 2016
Page 3
SCHEDULE
Task 1.0 will be completed within 45 days of authorization by the City.BFA proposes to complete
the work effort described herein for Task 2 in accordance with the proposed schedule provided by
BPA and the City.
PROPOSED FEE
BFA's proposed hourly-not-to exceed fee estimate for Task 1 Subsurface Utility Engineering
(SUE) Soft Digs as described above is $6,554.83. BFA proposed firm fixed fee estimate (lump
sum)to provide engineering services for Task 2 as described above is$7,715.70.The total proposed
project fee is $14,270.52.
A complete description of the proposed fee providing man-hour and fee information for each task
is provided in Exhibit B.
BFA#2015-03
M O N
to
w al r
a0
0 0 co ' r N
i 1- U � ti
d to to Tr-
te
N
CO CD 4.4 a0 In
N.
O V Lo
N et-
.0 N (o I•-- r
J 73 K3 ea to
a O
LLB
m
N
m co M
0 co oN- M
I r
H
a
W N
O x
te 0. E 0. 7
CL >, CO 0 CB
Z ° '' °-
(a a) E E
o z
O Z LL J J
7
M— O LLI 0) O
I LL X N 2
O W O
11j > W U 0
V cc m
H
N
W
Z_
Q
2
co
To
cn 48
I--
L c ..J
cll c~ c a) a
a) E o
U a
w
>, 2
- n.
5 -
a)
0
RS
U) a)
co _o cu
O (1)
N
N O O
r r N
Y Y Y
.r. a) u) U7
Q I— I— I-
M
CO y 00 M
0 N fV N
O n N 0 CO
n
d n
q U a
N N a
q J A
N Q O
0
m
O M N CO) M
S t0 t0
01 0t
O q p
A N f0 t0 t0
U N w
= p N
y
d
z o 0
O
4." to 00 t0 07
N 2 • •
2 m
t0
H « N
0 1O C
w U _
U
0
T q 0 W a
=
m
0 71. n N n N
q O O N 0 (O tV
U OOi V
d y w w y ca
H
C
O
C K O O
T to n O
=
o a 0
r = 00
U
w
0 M M
re
o. N
O
z R
m C w O N w w
a C u
U O (
O •
y
U O
H o
X f
2 O w •9 T °' ;;
X d
6 f W
g
o
CD
yr x° m
z
f
O n N
O
C y C N �
f w M w
U N h
9 y y
y d d
K C
N T q o O O O
C = C (V (V �
N O =
S m
G O O
p N « 0) O
p p U N N N
y H y
r
c n
C q O O O
O N N tj
� = 2
O =
2 m
01
C
d
d
C
CC
N w m
T 0
r - F-
�
U
u
0
.0
C
y d LL
N O ❑
Y a
00 ❑
Q r
j2 k
; ! p , , •-•
0. 69 •69 \ \
f ) ) •
{ f ) ) 2 2 2 ]
0 0
� S § ! — } ) ( ) \
a
Ce § 0 Q 2 ® ® G
2 F3
0 0
69 69
\ � ) ) •
oz / = m
to 0§ 0 � 0 0
§ � 2 G ) � a
k§ 7 � = ° / k
§ ns en
2 ii
en 69
en
\ \ x " ) ; 2 S 2
o.
.k k —
U) §
!f ) { _ -
. /(
to k C U \
= \ 0 \ \ \ (
& I— ® ®
111p Matern
� , Professional
f Engineering, Inc.
,
Mechanical Electrical Plumbing Fire Protection Technology
FEE PROPOSAL
DATE: March 09, 2016
CLIENT: Mr. Oscar Bermudez, PE
Project Engineer
Brindley Pieters &Associates
RE: City of Ocoee—Main Street Extension
MPE#T-4163
Dear Oscar:
We submit herewith our fee proposal and/or contract on the above project. We appreciate the
opportunity to provide you with this proposal.
1. GENERAL DESCRIPTION OF PROJECT SCOPE
1.1. Provide engineering design services for required road way lighting to match existing,
associated power, photometrics, and lighting control for approximately 500 foot
extension of Maine Street located in the City of Ocoee.
2. ENGINEERING SERVICES
2.1. Electrical: Power, and Lighting.
3. DELIVERABLES
3.1. Construction Document Phase: Phases 60%, 90%, 100% complete construction
document submittals and 100% Bid Documents.
3.2. Bidding Phase: Answering contractor questions during bid and issuing addenda.
3.3. Construction Phase:
3.3.1.Shop Drawing Review: Review Contractor provided shop drawings. Only one
review period is included in basic fee. Additional reviews due to substitutions,
contractors' failure to comply with specifications, etc., shall be considered
extra service.
3.3.2.Answering Contractor questions during construction.
3.3.3.Observation of the Work: Not included in proposal.
4. CLARIFICATIONS/ASSUMPTIONS/EXCLUSIONS
4.1. General:
4.1.1.Unless specifically noted herein, services include only engineering for basic
roadway lighting. Special systems or studies not included.
4.2. Meetings (during design phase): Unless Specifically stated, meetings once a week
Page 1 of 3
Corporate Office: 130 Candace Drive, Maitland, Florida 32751-3331 Phone: 407.740.5020
Orlando I Fort Myers I Jacksonville I Tampa I www.matern.net
Brindley Pieters &Associates
March 2016
are not included. If required, they will be billed based on hourly rates for extra
services. Periodic short coordination meetings are included.
4.2.1.Meetings: Two (2 ) meeting(s).
4.2.2.Job site visits: Due to existing conditions: One (1) trips.
4.3. Cost Estimating: Cost estimates include only a general statement of probable cost
without breakdown. Estimate will be general in nature and will be based on
building(s) square feet and Engineer's best knowledge on costs and items included
in particular project. Engineer is not a professional Cost Estimator.
4.4. Field Verification: All existing conditions can not and will not be shown. Items which
cannot be seen will not be verified (i.e. items in walls, behind large equipment,
above ceilings, etc.). Items above accessible ceilings may be spot checked to verify
existing condition however, all items, exact routings of conduit, piping, and/or duct,
and exact circuitry, etc. will not be check verified.
4.5. Observation of Work:
4.5.1.It is understood and agreed that the Engineer's Basic Services under this
Agreement do not include project observation or review of the Contractor's
performance or any other construction phase services, and that such services
will be provided by the Client. The Client assumes all responsibility for
interpretation of the Contract Documents and for construction observation and
supervision and waives any claims against the Engineer that may be in any
way connected thereto. In addition, the Client agrees, to the fullest extent
permitted by law, to indemnify and hold the Engineer harmless from any loss,
claim or cost, including reasonable attorney's fees and costs of defense,
arising or resulting from the performance of such services by other persons or
entities and from any and all claims arising from modifications, clarifications,
interpretations, adjustments or changes made to the Contract Documents to
reflect changed field or other conditions, except for claims arising from the
sole negligence or willful misconduct of the Engineer. If the Client requests in
writing that the Engineer provide any specific construction phase services and
if the Engineer agrees in writing to provide such services, then they will be
compensated for as Additional Services at the standard hourly rates shown
below.
4.6. It is assumed that all building systems required to be connected to and extended are
extendable and comply with all applicable codes and/or standards. Reworking of
existing main equipment is not included in this proposal (i.e. Main Electrical
Distribution Equipment, etc.)
4.7. It is assumed adequate and accurate As-Built drawings will be provided to Engineer
for Engineer's use.
Page 2 of 3
Corporate Office: 130 Candace Drive, Maitland, Florida 32751-3331 Phone: 407.740.5020
Orlando I Fort Myers I Jacksonville I Tampa I www.matern.net
Brindley Pieters &Associates
March 2016
5. EXTRA SERVICE RATES
5.1. MPE-Hourly Rates (If applicable for extra services or as noted):
Principal Engineer: $185.00
Sr. Project Manager/QC/ Engineer V $135.00
Senior Engineer/ Project Manager/ Designer IV: $110.00
Engineer/ Designer III, Field Tech III: $ 85.00
Designer II/ Field Technician II: $ 75.00
Designer I/ Field Technician I: $ 70.00
CAD/Bim Tech: $ 65.00
Word Processor: $ 65.00
6. FEE
6.1. Fee: Lump Sum : $7,500.00
The quoted fee is valid for two (2) months from the date of this proposal/contract.
If you approve of this proposal please advise us and we can send you a contract or you may
send us a contract. If you so desire, your acceptance of this proposal and use of this proposal
(along with AIA Document C141 Standard Agreement Between Architect and Consultant with
deletion of requirement for binding arbitration) for contract will be witnessed by your signature
below. Please call if you have any questions in regards to this proposal.
Sincerely,
MATERN PROFESSIONAL ENGINEERING, INC.
&raig E. Twv-fr ,e,v-
Craig e. Turner, PE, LEED AP Authorization to provide the above
Sr. Project Manager Engineering Services:
CET/ct Signed:
Name:
Title:
Date:
cc: Proposals
Page 3 of 3
Corporate Office: 130 Candace Drive, Maitland, Florida 32751-3331 Phone: 407.740.5020
Orlando I Fort Myers I Jacksonville I Tampa I www.matern.net
Oscar Bermudez
From: Kathy Hale <khale @emd-inc.net>
Sent: Thursday, March 10, 2016 4:17 PM
To: Tommy Smith
Cc: Oscar Bermudez; 'PWS Bruce E.Tatje'
Subject: RE: Maine Street Extension - City of Occoe
Tommy,
The following is the environmental scope and cost for us to do the work.
Environmental Scope of Services
1. Conduct a qualitative field review of the site to determine if jurisdictional wetlands exist within the project limits.
The field review would also include a pedestrian survey of the site for the presence/absence of protected
(threatened and endangered) species.
2. Prepare a summary letter report of environmental findings subsequent to the field review.
Estimate fees- not to exceed$1,100
Assumptions:
1. The cost of delineating wetlands, if present, is not included in this scope.
2. The boundaries of the project site will need to be delineated in the field and/or clearly marked on aerials before
the field review can be conducted.
3. The level of environmental work provided by EMD is limited by the fees provided in this scope.
Is this what you need?
Kathy
From: Tommy Smith [mailto:TSmith @BPA-Engineers.com]
Sent: Tuesday, March 08, 2016 10:06 AM
To: Kathy Hale
Cc: Oscar Bermudez; Jeff Loyer
Subject: Re: Maine Street Extension - City of Occoe
Hi Kathy
Tomorrow is preferred. Oscar and I are meeting with them tomorrow afternoon. He is not available this AM, so
I'm responding to expedite this matter. Thanks.
Tommy Smith 407-808-4792
Sent from my iPhone
On Mar 8, 2016, at 9:13 AM, Kathy Hale <khale @emd-inc.net> wrote:
Oscar,
I've reviewed our environmental database maps for the area including the NWI (wetlands) map and it
appears that there probably isn't any environmental concerns. However, we need to do a quick site
review to verify this. There may be gopher tortoises within the area which will need to be permitted and
relocated if the road extension comes within 25' of a tortoise burrow.
We can probably conduct this quick site review by Thursday and let you know. Is this soon enough or do
you need it by tomorrow?
1
Kathy Hale, PWS
Environmental Management& Design, Inc.
1615 Edgewater Drive, Suite 100
Orlando, FL 32804
Phone: (407) 843-0615
Fax: (407) 843-0616
Cell: (407) 342-9131
<image001.jpg>
http://www.emd-inc.net
From: Oscar Bermudez [mailto:OBermudez(aBPA-Engineers.com]
Sent: Monday, March 07, 2016 10:26 PM
To: Kathy Hale
Cc: Tommy Smith; Jeff Loyer
Subject: Re: Maine Street Extension - City of Occoe
Hi Kathy,
I hope you are doing well.
EMD is a sub consultant to BPA in the recently awarded City of Ocoee continuing contract.The
City has asked us for a scope and fee to extend Maine Street which is located south of Main
Street and intersects with Bluford Avenue.
The extension will go from Bluford avenue to Maguire Road, and is approximately 500 feet. We
do not know the extent of the environmental work needed. We do not know if it is a wetland or
if any environmental work is needed.
Can you take a look and let us know what you think? If we do need environmental work, we
will need a scope and fee for this work, and we need it as soon as possible.
Please e-mail us any questions you have.
Thank you,
Oscar Bermudez, PE
Brindley Pieters&Associates
407-830-8700
2
Project No: p2016-04
" : AGREEMENT BETWEEN CLIENT AND
LAND PLANNER/LANDSCAPE ARCHITECT
FOR PROFESSIONAL SERVICES
• JCR .
Consulting Date: March 10,2016
Project Name: Main Street Irrigation-Ocoee, Fla.
Land Planning B
Landscape Architecture Client: City of Ocoee, c/o Mr. Oscar Bermudez, Brindley, Pieters&Associates
2600 Maitland Center Parkway, Suite#180,Maitland, Fla. 32751
Phone: (407) 830-8700 Direct: (407)
LEGAL DESCRIPTION OF SITE TO BE FURNISHED BY CLIENT:
IS CLIENT OWNER OF RECORD: X YES NO
I. SCOPE OF SERVICES:
JCR Consulting(JCR) shall prepare Irrigation Plans for an extension of 500 linear feet of Main Street
from Bluford Avenue to Maguire Road in the City of Ocoee. Main Street to the east has presently
landscape and irrigation improvements. This proposal does not provide for Landscape Plans. The City
shall provide direction understand potential future planting designs that may include sidewalk planting
urban cut-outs and within the medians. This can affect the irrigation design related to types of heads,
separation of zones and location of valves. The primary intent is to connect to the existing irrigation
system's main lines, wiring and controller systems. Irrigation Plans for the adjacent project shall be
provided by others. The design shall be coordinated with Brindley Pieters and Assoc.(BPA)and the City
for determining irrigation needs to serve future landscape plantings.
A. Irrigation Plans:
1. Attend meeting with Engineer to discuss irrigation design criteria as needed. City shall
provide general landscape design that they are planning to be done in the area.
2. Obtain all CADD base sheets and updates, as applicable, from Engineer.
3. City to provide landscape and irrigation plans completed for the adjacent Main Street
project.
4. Irrigation design shall provide 100%water coverage of future plantings,low volume that
will be efficient and allow for minimal trans-evaporation loss. System shall connect to
the existing irrigation system to the east if possible. Owner to provide these construction
documents. Design features may include: rain sensor, soil moisture, flow sensors and
quick couplers if requested.
5. Should new water tap be required,it shall be provided by others. Water tap shall include
a water tap(s)(pipe size to be determined by JCR Consulting),backflow preventor,water
meter,valve location and cap for irrigation water connection(s).
6. Controller,if required,shall be consistent with that presently used on project to the east.
Electrical connection to the controller shall be provided by others. Location(s)shall be
discussed with the Owners.
7. Design Development Documents of the Landscape,Hardscape and Irrigation Plans shall
be submitted to Client for distribution to applicable persons for review and comment.
8. Prepare Irrigation Plan at 60%,90%and 100%construction document submittals.Plans
shall be submitted to Engineer for distribution.
9. Provide revisions to the plans as necessary to address City review comments.
10. Provide Final construction documents to Client for bidding purposes.
Page 1
JCR Consulting
P.O.Box 941994 * Maitland,Florida 32794-1994
Ph(407)644-5297 * Fax(407)644-3274
Main Street Irrigation -Ocoee, Fla—P2016-04
B. Construction Observation:
1. Conduct construction observation as requested by Client. This may include review of
shop drawings, responding to RFI and RFC.
2. Conduct field reviews for on-site issue review and recommendations
3. Conduct Substantial and Final Walk Through along with preparation of punch list of
installation items not in compliance to the plans and specifications.
C. Design Services Provided By Others:
1. BPA and other consultants,as applicable,shall be responsible for coordination,design
direction and processing with the City and others.
2. All base sheets and updates shall be provided to JCR by BPA to complete the
construction documents. This includes timely continual updates of base sheets.
3. Water connection(s)for the irrigation system.
4. Power source connection(s)to the Controllers(s).
D. Services not provided with this proposal or shall be considered as additional services:
1. Changes in or Additions to the Scope of Services defined in this Proposal at the Client or
his representative's request.
2. Revisions to the Plans,once they have been completed,based on plan changes or other
reasons beyond the control of JCR Consulting.
3. Renderings or presentations.
4. Signage Plans.
5. Landscape and Tree Removal Plans.
6. Attendance of any meetings other than coordination with Engineer.
7. All Application, permit,review or impact fees.
E. Out-of-Pocket Expenses:
In addition to Sections I. A. above,JCR Consulting shall be reimbursed for all Out-of-Pocket
Expenses of actual costs such as: plots, blueprints, aerials maps, long distance telephone calls,
deliveries,postage,etc. Xerox copies shall be billed at a rate of$0.25 each,24x36 bond plots @
$4.50 each and 1 1 x 17 plots @ $1.50 each.
II. FEES SCHEDULE
The lump sum fee for providing the above services is as follows:
Item I.A.: $3, 800.00(Three Thousand and Eight Hundred Dollars)
Item I.B.: Hourly for services requested by Client—Refer to rates below
Item I.0 and D.: Hourly for services requested by Client—Refer to rates below
Other work requested by Client, to be completed on hourly basis at the following hourly rates:
Sr. Landscape Architect $144.15
Landscape Architect $117.48
Technical Support $ 97.27
Page 12
JCR Consulting
P.O.Box 941994 * Maitland,Florida 32794-1994
Ph(407)644-5297 * Fax(407)644-3274
Main Street Irrigation-Ocoee, Fla—P2016-04
III. GENERAL CONSIDERATION
A. The relationship of JCR Consulting to the Client will be that of professional consultant.
B. It is understood and agreed that the services provided under this Agreement do not include
participation,whatsoever, in any litigation.
C. Either party may terminate this Agreement by giving seven(7)days written notice.
D. All original drawings are the property of JCR Consulting. Reproducible vellums may be
provided at the request and expense of the Client. JCR Consulting shall only be responsible for
changes made to the reproducible drawings completed by this firm.
IV. ACCEPTANCE
Acceptance of this Proposal shall serve as authorization to begin work subject to receipt of a signed copy of this
Agreement.
Contractual agreement shall include: The undersigned Client, as authorized agent for the Owner of the above
described real property, hereby agrees that payment, as stated, will be made for said work within 10 days from
receipt of payment by Owner. The Invoice for the same to be mailed to the undersigned at the address set out
above or is otherwise directed. In default of such payment,the Client hereby agrees to pay all costs of collection,
including reasonable attorney's fees,whether action is brought or not. The Client hereby acknowledges the unpaid
invoices shall accrue interest at 1 1/2% per month after they have been outstanding for over 30 days. Upon
cancellation by the Client prior to completion of services to be performed, JCR Consulting shall be paid for all
work accomplished to the date of cancellation,plus reimbursement for additional services and all out-of-pocket
expenses.
A10,0
Signed: Signed:
Joan Randolph, Owner Client Representative
Date: March 10, 2016 Print Name:
Date:
Contract/16year/2016-04 Main St-Ocoee(Brindley Pieters)/p2016-04 Main St-Ocoee JCR proposal.doc
Page 3
JCR Consulting
P.O.Box 941994 * Maitland,Florida 32794-1994
Ph(407)644-5297 * Fax(407)644-3274