HomeMy WebLinkAboutItem #08 Approval of Bluford Avenue Phase II Design with Brindley Pieters and Associates, Inc ■
ocoee
florida
AGENDA ITEM COVER SHEET
Meeting Date: May 3, 2016
Item # S
Reviewed By:
Contact Name: Stephen C. Krug Department Director: ��.�✓„ -
Contact Number: 6002 City Manager:
Subject: Bluford Avenue Phase II Design with BPA. Commissioner Wilse , District 2 and
Commissioner Firstner, District 3.
Background Summary:
The City is currently completing the first phase of the Bluford Avenue Stormwater and Utility project from
Columbus Street to Delaware Street. The next phase in the Capital Improvement Plan continues the
stormwater improvements north from Delaware to McKey St. The Utilities Department is in the process
of completing the design of the West Sanitary Transmission Project which includes extending the sewer
force main on Bluford Avenue north from Delaware to Silver Star Road. Public Works recognizes the
value of completing the next phase of stormwater improvements in conjunction with the sanitary
transmission line to shorten the disruption from construction activities in this vital City corridor.
Public Works approached the Continuing Engineering Services firm, Brindley Pieters and Associates,
Inc. (BPA), with the project due to their stormwater and roadway design experience, along with their
sub-consultant for survey and utilities, Barnes Ferland and Associates, is under separate contract as the
Engineer of Record for the Ocoee West Sanitary Transmission Project. The BPA surface improvements
will also incorporate the design concepts developed in the City's Downtown Redevelopment Project
currently under way with GAI Consultants. The $126,121.03 for the design is available in the
Stormwater Capital Improvements under the Bluford Avenue Phase II Project. Public Works is also
requesting the limits of the Bluford Avenue Phase II project be extended north from McKey Street to
Silver Star Road.
Public Works recommends approval of the design work with BPA.
Issue:
Request the City Commission to approve the Bluford Avenue Phase II Stormwater Projecct design work
with Brindley Pieters and Associates, Inc.
Recommendations:
Recommend the City Commission approve the Bluford Avenue Phase II design work with Continuing
Engineering Services firm, Brindley Pieters and Associates, Inc., for the not to exceed cost of
$126,121.03 as funded in the Stormwater Capital Improvements and extend the limits of Phase II north
from McKey Street to Silver Star Road. Also recommend the City Manager be authorized to approve
change orders to this contract up to the limit of his purchasing authority for each change order, and up
to the budgeted amount for this project for all change orders.
Attachments:
BPA Scope of Services.
Financial Impact:
The cost of the design work is adequately funded in the Bluford Avenue Phase II Stormwater Capital
Improvements.
Type of Item: (please mark with an x')
Public Hearing For Clerk's Dept Use:
Ordinance First Reading X Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion& Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. I4 N/A
Review ed by ( ) N/A
2
/JIM Brindley Pieters & Associates, Inc.
2600 Maitland Center Parkway,Suite 180
Maitland,FL 32751
Ph:407-830-8700
Fx:407-830-8877
Brindley Pietas&Ass dates,Inc www.bpa-engineers.com
CITY OF OCOEE
BLUFORD AVENUE PHASE II
SCOPE OF SERVICES
April 22, 2016
GENERAL PROJECT DESCRIPTION
The proposed project consists of roadway improvements on S. Bluford Avenue from Delaware
Street to Silver Star Road,in the City of Ocoee. The project length is approximately 3,100 feet,and
the ROW width varies from 80 ft. to 55 ft.The City has provided proposed schematic typical cross
sections, which have been prepared by others, which will be used to prepare the roadway
improvements. The project includes roadway design, drainage, signing, pavement markings,
permitting, utility coordination, traffic control, and cost estimating. The project will follow a utility
improvement project which is being prepared by others that will include the removal and repairs
of portions of the roadway.The proposed schematic typical cross sections will require widening of
the roadway (0' to 5') to the east of the existing roadway.
DESIGN SCOPE
The BPA Team will provide services to design the roadway, prepare specifications and estimates
and assist with the bidding process as required. BPA will address the following and specific project
elements as outlined below:
• Design Plans
BPA will prepare the following plans and corresponding specifications.
• Roadway improvement plans
• Drainage plans
• Signing and pavement marking plans
• Utility Coordination
• Maintenance of Traffic Plans
• Traffic Signal Plans
• Permits-water management and environmental
• Project cost estimates
• Provide coordination with any adjacent and/or future projects
SPECIFIC PROJECT ELEMENTS
1. Construction plans for the roadway improvements on Bluford Avenue will include five typical
sections, three non-urban and two urban.
• Segment 1 is non-urban and is located approximately between Delaware Street and Ohio
Street (within the 80' ROW). It consists of:
o Twelve foot travel lanes
o Eight foot wide sidewalks
O Existing swales will be maintained
• Segment 2 is non-urban and is located approximately between Delaware Street and Ohio
Street (within the 70' to 65' ROW). It consists of:
o Eight foot wide sidewalks
o Twelve foot travel lanes
o Existing swales will be maintained
• Segment 3 is non-urban and is located approximately between Ohio Street and McKey
Street (within the 55' ROW). It consists of:
o Twelve foot travel lanes
o Eight foot wide sidewalks
• Segment 4 is urban and is located approximately between McKey Street and Franklin
Street (within the 55' to 95' ROW). It consists of:
o Eleven foot travel lanes
o Eight foot wide sidewalks
• Segment 5 is urban and is located approximately between Franklin Street and Silver Star
Road (within the 55' ROW). It consists of:
o Eleven foot and varies travel lanes
o Eight foot wide sidewalks
2. Mill and Resurface 30 feet of the existing side streets roadway east and west of Bluford
Avenue within the project limits.
3. At the McKey Street intersection maintain existing brick pavement to the greatest extent
possible.
4. The existing traffic loops and pedestrian signals at the intersection of McKey Street, and on
the south side of Silver Star Road will be relocated as needed.
5. Design drainage as required.
• Install drainage as required for the new roadway.
• Connect to existing system as necessary.
6. Environmental Permitting
A SJRWMD Environmental Resource Permit (ERP) was not located for this segment of Bluford
Avenue. It is anticipated that due to the nature of the work, sidewalks and minor increase of
impervious area, a permit exemption will be obtained.
7. Utilities
BPA shall coordinate affected utility relocations with Utility Owners within the project limits,
with the exception of those being relocated in the utility improvement project in this
corridor.The anticipated tasks associated with this coordination are described below.
• BPA shall submit design plans (signal, roadway, demo, etc.) to the Utility Owners within
the project limits. Plans submitted shall include and depict existing utility facilities and the
facilities the design team recommends for relocations and/or adjustments based on the
design improvements.
Page 2 of 4
• BPA shall hold a Utility Meeting with all affected Utility Owners to discuss the project and
the proposed improvements. BPA shall prepare and distribute meeting minutes within
one week of the meeting.
• BPA shall review and submit conflict resolution plans (marked by Utility Owners) showing
the existing utilities and any relocation or adjustments necessary to accommodate the
proposed improvements.
8. Geotechnical
BPA has received the Draft Geotechnical report for the Ocoee West Sanitary Transmission
Project, prepared by Antillian Engineering, and dated September 30, 2015. This report will be
used to establish general ground water and soil conditions.
9. Signing and Pavement Markings
BPA will prepare the signing and pavement markings plans to meet current criteria and FDOT
Standards. Specific components will match existing components such as the sign posts.
10. Maintenance of Traffic
The Maintenance of Traffic Plans will be designed to minimize impacts to the existing traffic,
with any known constraints considered.These constraints include:
• Working hour restrictions during holidays and other peak traffic travel days.
• Working hour restrictions on days of special events or parades.
• Consideration will be given to roadway closure and detouring of the traffic.
11. Lighting Plan
Bluford Avenue,within the project limits, has street lights on the existing light poles.These poles
may be relocated as part of the utility coordination effort.However,no lighting improvements
are included as part of this project and is not included in the scope.
12. Cost Estimates
Estimates will be prepared and updated for anticipated construction costs.
13. Landscape Design
Landscape design is not included in the scope.
14. Survey
The project corridor was surveyed for the utility improvement project which is being prepared
by others. Additional survey, to complement the data already obtained, is included in this
scope.
Page 3 of 4
DESIGN REQUIREMENTS
1. The design typical section would reflect the schematic typical section and would match the
existing roadway south of Delaware Street and south of Silver Star Road.
2. Applicable FDOT Standard Specifications and Standard Index, and City standards or
preferences.
3. It is anticipated that the roadway pavement design will be provided by the City.
PLANS DEVELOPMENT
1. Submittals
• Design plans submittals are anticipated at 30%, 60%, 90%, 100% and Final (bid
documents).
• Review of plans by the City at each submittal is anticipated.
2. Meetings
• Up to four meetings to review plans and City comments are anticipated.
POST DESIGN SERVICES
Bidding and Negotiation
• Respond to questions and clarifications by the general contractors and subcontractors.
• Prepare addenda as may be required during the bidding, including supplementary drawings
and specifications.
• Participate in pre-bid conferences, provide responses to questions of bidders, and clarify or
interpret the bidding documents as required.
• Provide consideration, analysis, comparisons, and recommendations relative to substitutions
proposed by bidders prior to receipt of bids.
CONSTRUCTION ADMINISTRATION
Construction service are not included in the scope.
Page 4 of 4
I tI' I 2600 Maitland Center Parkway
Suite 180
Maitland,FL 32751
esmyn dssAssoraus.be
407.830.8700.Fax 407.830.8877
April 21,2016 www.bpa-englneers.com
Bluford Street Reconstruction
Prepared for:City of Ocoee
Prepared by:OEB/1BL
MANHOUR FEE ESTIMATE
Project QA/QC Project CAD
Manager Engineer Engineer Technician Administrative
Task Billing Hourly Rate $167.21 $227.44 $128.95 $105.57 $55.52 Total Hours Total Cost
30%Level of Completion
Preliminary roadway/drainage/signing-pav't markings layout 3 1 40 100 144 $16,444.07
Preliminary roadway,grading,drainage,s&pm drawings 2 1 20 52 75 $8,630.50
Preliminary Cost Estimate 1 1 6 2 10 $1,279.39
30%Review Meeting
Review meeting 2 2 4 $592.32
60%Level of Completion
Preliminary roadway/drainage/signing-pav't markings layout 3 1 60 92 156 $18,178.51
Preliminary roadway,grading,drainage,s&pm drawings 2 4 40 112 158 $18,226.02
Utility Coordination 40 40 $5,158.00
Preliminary Cost Estimate 1 1 8 2 12 $1,537.29
60%Review Meeting
Review meeting 2 2 I I I 4 $592.32
90%Level of Completion
Roadway/drainage/signing-pav't markings layout 2 3 8 32 45 $5,426.58
Roadway,grading,drainage,s&pm drawings _ 2 1 12 40 55 $6,332.06
Comments/Quantities/Specifications/Cost Estimate 1 1 18 4 24 $2,937.83
90%Review Meeting
Review meeting 2 I 2 I 4 $592.32
100%Level of Completion
Final Roadway/drainage/signing-pav't markings layout 2 1 8 14 25 $3,071.44
Final paving,grading,utilities and drainage plans 1 1 4 6 12 $1,543.87
Final Comments/Quantities/Specifications/Cost Estimate 1 1 4 4 10 $1,132.53
100%Review Meeting
Review meeting 2 I 2 I 4 $592.32
Final Level of Completion/Bid Submittal
Address Comments 1 2 3 $425.11
Bid submittal Plans 1 1 6 7 15 $1,907.34
ERP Permitting
SIRWMD Permit Excemption I 1 I 1 I 12 I 6 20 $2,575.47
Addenda
Respond to bidder's questions and provide addenda I I I 4 I 2 6 $626.84
Final Conformed Documents
Prepare conformed documents 2 1 6 1 10 $1,391.08
Total Project Hours 34 20 306 461 15 836
Total Project Salary $5,685.14 $4,548.80 $39,458.70 $48,667.77 $832.80 $99,193.21
Direct Expenses-Printing,Exhibits,Overnight Delivery $300.0
Total BPA Lump Sum Fee _ $99,493.21
•
Sub-Consultants
Signalization-Ghyabi $15,471.64
Additional Survey-BFA $11,156.18
Total Lump Sum Fee $126,121.03
GHYABI &ASSOCIATES
Signalization scope for N Bluford Avenue from McKey Street to E. Silver Star Road, in the City of
Ocoee:
Per scope of the project, the existing traffic signalization system at 2 signalized intersections of
Bluford Avenue with McKey Street and E. Silver Star Road are to remain and be in service during
the milling and resurfacing of the Bluford Avenue. Ghyabi & Associates (G&A) will provide a
construction plans the replacement of the existing vehicle detection loops, relocation or
replacement of the existing controller and cabinet(s), and upgrading the existing pedestrian
signal features to ADA compliance. G&A will coordinate with Brindley Pieters' MOT plans to
address the maintaining the existing traffic signals by notes and pay items. No temporary
signalization is included in this scope.
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JEIP7A,. Environmental Consultants
Barnes, Ferland and Associates, Inc.
April 20,2016
Mr.Oscar Bermudez,PE
Brindley Pieters&Associates
2600 Maitland Center Parkway
Maitland,Florida 32751
Re:City of Ocoee—Bluford Avenue
Dear Mr.Bermudez,
Pursuant to your request,Barnes,Ferland&Associates, Inc.(BFA)is pleased to submit our
proposal for professional survey services for the above noted project in Ocoee.As we understand
your request additional topographic information is required to aid in your design of roadway
improvements along Bluford Avenue.
Scope of Services:
Project Limits:the project will begin at the north side of the intersection with Delaware Street and go
north to the south side of Silver Star Road,a distance of about 3000 feet.
Topographic Survey:,Cross sections will be taken at 100 foot intervals along the project and will include
up to 25 feet beyond the existing right of way. Side street tie-in will have shots taken at least 30 beyond
the radius returns.All curb lines and break points in the cross section will be located with elevations.All
improvements within the Topographic Survey limits will be located and identified.Improvements
include,but not limited to,asphalt,concrete,buildings,signs,poles,fences,trees,landscaping,traffic
signal poles and mailboxes. Sanitary and storm sewers will be located with pipe sizes and invert
elevations.All above ground utilities and evidence of underground utilities will be located and shown.
Right of Way: Additional right of way monumentation will be recovered to accurately depict the existing
right of way.All corners found will be shown on the survey.A right of way survey is not part of this
proposal.
Control Survey:A survey baseline will be shown as part of the Topographic Survey.Control points will
be rebar and caps or nails and discs set along the design corridor.Horizontal datum will be the Florida
State Plane Coordinate System, East Zone,NAD 83/2011.Elevations will be in North American Vertical
Datum of 1988(NAVD 88).
Deliverables: All topographic survey information will be processed in AutoCAD Civil 3D.The
Topographic Survey will include a DTM with break lines designed for a roadway design project.
Contours will be shown at 1 foot intervals.The Topographic Survey will be delivered as a digital file and
will be accompanied by a signed and sealed Surveyor's Report.
Fee Estimate
Please see the attached spreadsheet for a breakdown of our manhours and associated fees to provide you
with the above described services and deliverables.
1230 Hillcrest Street• Orlando, Florida 32803
Office (407) 896-8608 • Fax (407) 896-1822
Schedule
We are prepared to commence work within 5 working days of written notice to proceed with delivery of
final products within 3 weeks thereafter.
If you should have any questions or need more information,please give me a call.
/-
Sincere y
William Miller,PLS
Survey Division Manager
Encl:Man hour and Fee estimate spread sheet
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Krug, Stephen
From: Oscar Bermudez <OBermudez @BPA-Engineers.com>
Sent: Friday, April 22, 2016 11:46 AM
To: Krug, Stephen
Cc: Tommy Smith; Campanale, Richard
Subject: RE: Bluford Phase II & Maine St Extension
Attachments: BPA Scope & Fee Estimate Bluford Avenue April 22, 2016.pdf
Good morning Steve,
Attached is the scope and fee for the Bluford Avenue Phase II. Please let us know if you have any questions or
comments.
Thank you,
Oscar Bermudez, PE
Brindley Pieters &Associates
407-830-8700 x 807
From: Krug, Stephen [mailto:SKrug @ci.ocoee.fl.us]
Sent:Tuesday, April 12, 2016 8:18 AM
To: Oscar Bermudez<OBermudez @BPA-Engineers.com>
Cc:Tommy Smith<TSmith @BPA-Engineers.com>; Campanale, Richard <richard.campanale @ci.ocoee.fl.us>
Subject: Bluford Phase II & Maine St Extension
Oscar,
Thank you for following up on the information. I do not have any intersection details yet from GAI for Bluford other
than we know the intersections will utilize pavers similar to what your initial print of the corridor showed. Would you
feel comfortable providing a design proposal based on the information you have received to date for Bluford? I realize
any major scope changes due to the final GAI overlay would justify an adjustment. If I had a suitable cost proposal from
you today, I could have it approved at the City Commission meeting next Tuesday. If not,we will shoot for May 3rd
Commission meeting for approval.
Thank you for providing the survey break out for the Maine St. Extension. I am writing an agenda item to take this to the
Commission next Tuesday. I may also have the total design approved at the same meeting if Finance can locate more
funds, otherwise we are looking at the design approval at the May 3rd meeting.
Please feel free to contact me if you have any questions. I should be in the office most of the day with no planned
meetings!
Thank you,
Steve Krug
Public Works Director
City of Ocoee
301 Maguire Road
Ocoee, FL 34761
407-905-3170
1
From: Oscar Bermudez [mailto:OBermudez@BPA-Engineers.com]
Sent: Monday, April 11, 2016 6:26 PM
To: Krug, Stephen
Cc: Tommy Smith; Campanale, Richard
Subject: RE: Bluford Street Sections 1 of 2
Good afternoon Steve,
We received the survey information from BFA and are going over it.Also, we have the typical sections you sent. In your
e-mail below you mention receiving intersection details. Have you received them?
Also, do you have any comments on the proposal for the survey work on Maine Street?
Thank you,
Oscar Bermudez, PE
Brindley Pieters &Associates
407-830-8700 x 807
From: Krug, Stephen [mailto:SKrug @ci.ocoee.fl.us]
Sent:Thursday, March 31, 2016 1:13 PM
To:Oscar Bermudez<OBermudez @BPA-Engineers.com>
Cc:Tommy Smith<TSmith @BPA-Engineers.com>; Campanale, Richard <rchard.campanale @ci.ocoee.fl.us>
Subject: Bluford Street Sections 1 of 2
Oscar,
We have received the attached street cross sections from GAI on Bluford Ave. (A second email will forward the second
set of cross sections). Please prepare an estimate for the design of Bluford Avenue from Delaware Street to Silver Star
Road. We will refer to this entire section as"Phase II". BFA has surveyed the right of way for the forcemain design
under their contract with Utilities. Additional survey may be required to adequately determine what is needed for
storm drainage. We should be receiving intersection details by the end of next week that we can forward to your
attention.
This project is currently funded in our Stormwater Program. Please feel free to contact me if you have any questions.
Thank you,
Steve Krug
Public Works Director
City of Ocoee
301 Maguire Road
Ocoee, FL 34761
407-905-3170
From: Rumer, Michael
Sent: Thursday, March 31, 2016 9:33 AM
2
To: Krug, Stephen; Campanale, Richard
Subject: FW: Bluford Street Sections 1 of 2
o(oee
Michael Rumer
City Planner
City of Ocoee
150 N. Lakeshore Drive
Ocoee, FL 34761
Phone: (407) 905-3100 ext. 1018
mrumer(a ocoee.org
From: Andrew McCown [mailto:A.McCown(agaiconsultants.com]
Sent: Wednesday, March 30, 2016 5:12 PM
To: Rumer, Michael
Subject: Bluford Street Sections 1 of 2
Existing Sections
COMMUNITY Andrew McCown,AICP
SOLUTIONS Planning Manager
618 E.South Street, Suite 700
Orlando, Florida 32801
T 321.319.3069
C 407.325.7355
E a.mccown@gaiconsultants.com
A GAl Consultants,Inc.Service Group
CONFIDENTIALITY NOTICE:This communication contains confidential information belonging to
the sender and may be legally privileged.This communication is solely for the use of its intended
recipient.If you are not the intended recipient.inform the sender of the error and remove this email
from your system.If this transmission includes any technical information,design data and/or
recommendations.they are provided only as a matter of convenience and may not be used for final
design and/or construction.
3