HomeMy WebLinkAbout05-03-16 Agenda
OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
May 3, 2016 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A.CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B.PRESENTATIONS AND PROCLAMATIONS
Proclamations – May 2016. (Mayor Johnson)
Teacher Appreciation Week – May 2-6
Building Safety Month
National Water Safety Month
Legislative Update by Senator Geraldine Thompson
Presentation – Downtown Redevelopment Project Update. (Assistant City Manager
Shadrix)
C.COMMENTS FROM CITIZENS/PUBLIC
D.STAFF REPORTS AND AGENDA REVIEW
E.COMMISSIONERS ANNOUNCEMENTS
F.CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON
BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY
A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT
ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY.
Approval of Minutes for the Regular Commission Meeting held April 19, 2016.
1.
(Acting City Clerk Sibbitt)
Approval of Deed to the City of 40 Foot Right-of-Way at 790 Pine Street (Parcel
2.
18-22-28-0000-00-016). (City Attorney Cookson)
On July 7, 2015, the Office of City Attorney was contacted relating to a property located at 790 Pine
Street. While preparing to sell the property, the owner discovered no records relating to the
conveyance or dedication of the 40 foot roadway running along the east boundary of Parcel Number
18-22-28-0000-00-016 (790 Pine Street). Historically, the City has maintained this portion of Pine
Street. So the property owner’s attorney contacted the City to discuss the issue. The Orange County
Property Appraiser’s Office and City staff researched the issue and confirmed no record of a
transactional conveyance or dedication of the property to the City or the County. The owner offered
to prepare a Deed and convey to the City the 40 feet of right-of-way at no cost to the City. The Deed
has been reviewed and approved by the City Engineer and the Assistant City Attorney.
Regular City Commission
May 3, 2016
Approval of the Casa Mirella Replat and the Second Amendment to
3.
Declaration of Covenants, Restrictions and Easements for Casa Mirella. (City
Engineer Wheeler)
The plat for the Casa Mirella development was originally approved at the September 16, 2008, City
Commission meeting. Casa Mirella is a 22.81 acre mixed-use commercial and multi-family
residential development located at the southwest corner of Maguire and Roberson Roads. The
development is comprised of a 1.17 acre commercial tract and 21.64 acres for the multi-family
residential tract. This replat of the Casa Mirella development is being required to terminate Blanket
Easements for stormwater and sanitary sewer systems and create Perpetual Easements for the final
construction of the stormwater collection and treatment ponds and the final construction of the
sanitary sewer collection system. The Second Amendment to Declaration of Covenants, Restrictions,
and Easements for Casa Mirella resolves the termination and creation of the easements. The replat of
the development is required as a condition of the Second Amendment to Declaration of Easements
(Belmere PD). Belmere PD is the master development of which Casa Mirella is a portion. The
requirement of the replat is to terminate a previously recorded MRLLC Temporary Sanitary Sewer
Easement and to amend the MRLLC Stormwater Drainage Easement, which were created with the
Belmere PD.
Approval of Mediated Settlement Agreement in the case of City of Ocoee v.
4.
Lakendon, et al.; Parcels 104, 501 and 803 Dobson. (Special Counsel Solik)
Request for approval of Mediated Settlement Agreement in the case of City of Ocoee v. Lakendon, et
al., Parcels 104, 501 and 803 Dobson. This case is an eminent domain action to acquire the ROW
necessary to construct the Maguire Road Phase V project.
Approval of and Closing on Tract Donation from West Orange Habitat for
5.
Humanity. (City Planner Rumer)
The West Orange Habitat for Humanity is the owner of property located at 135 North Cumberland
Avenue (Parcel #: 17-22-28-6144-02201). This lot is too small to build a house upon and is located
directly adjacent to a City-owned parcel located at 131 North Cumberland Avenue. For this reason,
on February 16, 2016, West Orange Habitat for Humanity voted to approve donating the parcel to the
City in exchange for the City satisfying outstanding property taxes and City of Ocoee stormwater
drainage fees, unpaid from 2008 through 2015, in the total amount of $2,620.67 (if paid by May 31,
2016).
Approval of Third Towered Antenna for the Sensus FlexNet Potable and
6.
Reclaimed Water Metering System to be Located at the Forest Lake Golf
Course. (Utilities Director Smith)
The Utilities Department began to utilize the Sensus FlexNet® radio meter reading system in 2010
with the first of two receiving towers, and a second tower was installed in 2012. The FlexNet system
currently has 97% coverage efficiency over the City. The remaining 3% is located within the City’s
Reclaimed Water North Service Area, which lies in a topographically lower area where meters cannot
be seen by the two existing towers. To complete the FlexNet® System coverage, a third tower is
required. The Utilities Department recommends utilizing a 20’ x 20’ area near the southwest corner
of the Forest Lake Golf Course. The golf course (Ocoee Golf, LLC.) has consented to the tower, but
both Ocoee Golf and the City shall proceed with modifying the current golf course lease to
accommodate the tower. The agreement will be presented to Commission at a later meeting.
Since the original purchase of the FlexNet® Meter Reading System from Sensus Meters, Sensus has
established HD Supply Waterworks as their Central Florida agent for marketing. The City is a part of
a Strategic Agreement for Utility Materials (N06177/UTILMAT0506) with HD Supply and the City
of Punta Gorda; the City also utilized HD Supply for the second antenna system, therefore the
Utilities Department plans to obtain the new antenna-based station and configuration from HD
Supply. The tower will be powered using a solar energy application.
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Regular City Commission
May 3, 2016
Approval of Maine Street Extension Design with Brindley Pieters and
7.
Associates, Inc., (BPA). (Public Works Director Krug)
The City recognizes the need for a road system parallel to State Road 50 in order to provide motorists
alternative routes in this busy corridor. Part of this alternative system is the improvement to Maine
Street, which includes the extension from Maguire Road to the current western terminus at Bluford
Avenue. The property owners have agreed to provide the right-of-way to the City for this extension
and Public Works has taken the first step in establishing the road alignment by securing a
topographic, survey, boundary survey and legal description work with Brindley Pieters and
Associates, Inc., (BPA). The survey scope of services and legal descriptions will delineate the right-
of-way to be dedicated to the City.
Public Works approached the Continuing Engineering Services firm, BPA, due to their roadway
design experience and their sub-consultant for survey and utilities who is Barnes Ferland and
Associates, which has already completed survey work on the connecting roads under a separate City
contract. The $68,520.83 to move this design work forward is funded from Utilities annual water
main program capital items and streets resurfacing on Marshall Farms Road, which is deferred until
the completion of the FDOT SR 50 project.
Approval of Bluford Avenue Phase II Design with Brindley Pieters and
8.
Associates, Inc., (BPA). (Public Works Director Krug)
The City is currently completing the first phase of the Bluford Avenue Stormwater and Utility project
from Columbus Street to Delaware Street. The next phase in the Capital Improvement Plan continues
the stormwater improvements north from Delaware to McKey Street. The Utilities Department is in
the process of completing the design of the West Sanitary Transmission Project, which includes
extending the sewer force main on Bluford Avenue north from Delaware to Silver Star Road. Public
Works recognizes the value of completing the next phase of stormwater improvements in conjunction
with the sanitary transmission line to shorten the disruption from construction activities in this vital
City corridor.
Public Works approached the Continuing Engineering Services firm, Brindley Pieters and Associates,
Inc., (BPA), due to their stormwater and roadway design experience, along with their sub-consultant
for survey and utilities who is Barnes Ferland and Associates, which is under separate contract as the
Engineer of Record for the Ocoee West Sanitary Transmission Project. The BPA surface
improvements will also incorporate the design concepts developed in the City’s Downtown
Redevelopment Project currently underway with GAI Consultants. The $126,121.03 for the design is
available in the Stormwater Capital Improvements under the Bluford Avenue Phase II Project. Public
Works is also requesting the limits of the Bluford Avenue Phase II project be extended north from
McKey Street to Silver Star Road.
Approval of City Wide Curb and Gutter Improvements with Barricuda
9.
Building Corporation. (Public Works Director Krug)
The Public Works Stormwater Division identified seven (7) locations in the City where the existing
curb and gutter has failed to the point where roadway drainage is impeded. These locations include
the vicinities of 300 Phyllis Street, 306 Robyns Glenn Road, 602 Spring Lake Circle, 813 Grovesmere
Loop, 1221 Russell Drive, 1408 Vickers Lake Drive and 1829 Rushden Drive. A list of construction
activities were developed for the repairs and prices solicited from the City’s Continuing Services
Contractors. Five (5) contractors provided pricing with Barricuda Building Corp., being the lowest
responsive bidder and within budget at $47,975.50.
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Regular City Commission
May 3, 2016
Approval of Illuminated Street Sign Panel Retrofit, Phase II, with Control
10.
Specialists. (Public Works Director Krug)
The current budget for Public Works Street’s Division includes the upgrade of illuminated street signs
at signalized intersections with the City’s new logo and standard blue background. The illuminated
street signs in the CRA were previously upgraded along Old Winter Garden Road. This Phase II
work will upgrade the signalized intersections as described in the attached proposal throughout the
city. The City is also successfully working with the FDOT on the SR 50 Project to incorporate the
upgraded signs standard throughout the 50 West corridor.
Public Works approached the City’s Traffic Signal Maintenance Contractor, Control Specialists Corp,
to provide pricing for the sign upgrade as their previous work within the CRA. The work requires
verifying existing sign dimensions, coordination with the sign panel fabricator and installation. The
majority of the work will be done in conjunction with monthly signal inspections, which provides an
overall savings to the City for the project.
Approval of the Preliminary Rate Resolution for the Fiscal Year 2017 Fire
11.
Protection Assessment. (Support Services Director Butler)
Section 2.08 of the City’s Fire Protection Assessment Ordinance, adopted as Ordinance No. 2013-010
on August 6, 2013, established the process for determining the Fire Protection Assessment in each
subsequent fiscal year. The initial action required is for the City Commission to publish its intent to
adopt an Annual Fire Protection Assessment by considering a Preliminary Rate Resolution. A
proposed Preliminary Rate Resolution has been drafted by staff. It shows the estimated assessment
rate to be the Maximum Assessment Rate established in 2013 and continued in all subsequent years,
which was $69.50 per Net Fire Protection Unit (FPU). If this rate is endorsed again in the
Preliminary Rate Resolution, the City Commission can subsequently set the Fire Protection
Assessment for Fiscal Year 2017 at an amount up to $69.50 per Net FPU.
There are 14,093 buildings and/or building ownership units (e.g., condominiums) in the city
according to the preliminary property taxation file. Of these, 13,306 are subject to payment of a Fire
Protection Assessment; the rest are within one of the exempt classes, such as government-owned
property, institutional structures, and facilities owned by HOAs. At the Maximum Assessment Rate
of $69.50, the estimated number of factored or net FPUs calculated using the currently available and
preliminary data will generate gross revenues of $1,983,244. This forecast will be reduced by
allowances for non-payment (1%), early-payment discounts (4%), and institutional property
exemptions, plus the cost of collection (2%). These deductions will be partially offset by Interim
Assessments levied on new construction during the fiscal year (1%). Taking these factors into
consideration, the current forecast Fire Protection Assessed Cost is $1,864,250 for FY 2017.
G.PUBLIC HEARING - None
H.FIRST READING OF ORDINANCE
Dissolving Arden Park Community Development District.
12.
(Second Reading and
Public Hearing scheduled for May 17, 2016, Regular Commission Meeting at 7:15 p.m. or soon
(City Attorney Cookson)
thereafter).
On June 2, 2015 the City of Ocoee City Commission adopted an ordinance establishing the Arden
Park Community Development District (District) for the purpose of delivering urban community
development services within the established District. This action was undertaken at Petitioner,
Standard Pacific of Florida’s, request and expense.
On March 29, 2016, the City received a letter from the District’s attorney, Jere Earlywine, requesting
the City Commission dissolve the District. The request to dissolve the District is because the
developer now intends to develop the project without a community development district.
Petitioner has informed the City that the District has no outstanding obligations and no operating and
maintenance responsibilities. Therefore, the District is eligible for dissolution pursuant to Section
190.046(9), Florida Statutes, and may be dissolved upon approval of an ordinance by the City.
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Regular City Commission
May 3, 2016
I.SECOND READING OF ORDINANCE – None
J.REGULAR AGENDA
Consideration for Two (2) Appointments to the Planning and Zoning
13.
Commission (three-year terms). (Acting City Clerk Sibbitt)
On February 9, 1999, Ordinance No. 99-09, was adopted requiring nine (9) members, who are City
residents, for the Planning and Zoning Commission. Currently, the board has seven (7) members on
the Board. Currently, four (4) applications are on file from Ocoee residents Merissa Jenea Evans,
Robert Henderson, Dr. Donel Richemond and Richard Griffin who have all expressed interest in
being a member of the Planning and Zoning Commission.
K.STAFF ACTION ITEMS
L.COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
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