HomeMy WebLinkAbout06-07-16 Agenda OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee,Florida
June 7,2016 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
Presentation - Officer of the 1st Quarter to Officer Bill Richardson by the CACOPD
Board Members.
C. COMMENTS FROM CITIZENS/PUBLIC
D. STAFF REPORTS AND AGENDA REVIEW
E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON
BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY
A MEMBER OF THE COMMISSION,IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT
ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY.
1. Approval of Minutes for the Regular Commission Meeting held May 17, 2016.
(Acting City Clerk Sibbitt)
2. New Appointments to the Citizen Advisory Council for Ocoee Police
Department(CACOPD). (Acting City Clerk Sibbitt)
Members of the Citizen Advisory Council for Ocoee Police Department serve a three-year term. The
Resolution creating the Board allows no more than fifteen (15) members. Currently, the Board has
ten (10) members. Two applications have been received by Dennis Murray and Cheryl King, who
have shown an interest in being appointed to the Citizen Advisory Council for Ocoee Police
Department for a term ending January 2019.
3. Reappointments to the Code Enforcement Board (three—year term). (Acting
City Clerk Sibbitt)
The Code Enforcement Board was created by Ordinance No. 741 on June 16, 1981. The purpose of
this board is to review infractions of the City Technical Codes,negotiate compliance and impose fines
for failure to comply. The Code Enforcement Board is to have seven (7) regular members and two
(2)alternate members,all to serve a three-year term. There are no applications currently on file.
The three-year terms of Members Michael Hopper, Owen Kelley, and Carole Amey ends June 2016.
Both members, Michael Hopper and Owen Kelley, have indicated their willingness to serve another
term, if reappointed.Alternate Member Carole Amey has declined reappointment.
Regular City Commission
June 7,2016
4. Approval of the Interlocal Agreement for Permit Inspection and Review
Services between the City of Ocoee and the Town of Windermere. (Fire Chief
Miller)
The agreement in question is a new agreement for the permit inspection and review services between
Town of Windermere and the Ocoee Fire Department. This is a three-year agreement for the
provision of permit inspection and review services commencing on June 8, 2016, and terminating
with the completion of the fiscal year ending September 30, 2019. The services to be provided
through this agreement include Fire Permits,Fire Review and Fire Inspections.
5. Approval for the Purchase of Fire Department Radios. (Fire Chief Miller)
The FY 2015/2016 budget provided $31,808 for the purchase of 7 Motorola XTS 5000 digital
portable radios and related accessories. Instead of 7 Motorola XTS 5000 the Fire Department would
like to purchase 6 APX 6000XE portable radios. Motorola is a sole source provider for these radios
and the attached quote totaling$30,437.52 reflects the Broward Sheriff's Office contract pricing.
6. Approval of the COPS Hiring Program (CHP) Grant. (Police Chief Brown)
The Fiscal Year 2016 COPS Hiring Program (CHP) is a competitive solicitation open to all state,
local, and tribal law enforcement agencies with primary law enforcement authority. CHP provides
funding to hire and re-hire entry-level career law enforcement officers in order to preserve jobs,
increase community policing capacities and support crime prevention efforts.
CHP grants may be used to (1) hire new officers (including existing vacancies that are no longer
funded in an agency's budget); (2) rehire officers already laid off by any jurisdiction as a result of
state, local, or Bureau of Indian Affairs (BIA) budget reductions unrelated to the receipt of grant
funding; and/or(3) rehire officers scheduled to be laid off by the grantee's jurisdiction on a specific
future date as a result of state, local, or BIA budget reductions unrelated to the receipt of grant
funding. The Grant provides 75 percent of the approved entry-level salaries and fringe benefits of
each newly-hired and/or rehired full-time officer, up to $125,000 per officer position, over the three
year (36 month) grant period. The grant would commence on October 1, 2016. The Ocoee Police
Department wishes to apply for funding to hire three police officers.
7. Approval of the Renewal of the School Resource Officer Agreement between
the School Board of Orange County and the City of Ocoee. (Police Chief
Brown)
The Ocoee Police Department provides one (1)DARE officer to five(5) elementary schools, one(1)
School Resource Officer to one (1) middle school, and two (2) School Resource Officers to one (1)
high school, all of which are located within the city limits of Ocoee. An annual agreement between
the City and the School Board of Orange County is required in order for the Police Department to
understand its officers' responsibilities and for the City to be reimbursed by the School Board of
Orange County for a portion of the officers'salaries. This agreement is effective from July 1,2015,to
June 30, 2017. A similar agreement was previously reviewed by the City Attorney and approved by
the City Commission for 2014-2015;however,this agreement is for a two-year period.
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Regular City Commission
June 7,2016
8. Approval of Change Order #1 to Bluford Avenue Stormwater and Utility
Improvements Project. (Public Works Director Krug)
The original Bluford Avenue Stormwater and Utility Improvements Project were comprised of certain
roadway, drainage and utility improvements and was awarded by City Commission to Dewitt
Excavating, Inc., on October 6, 2015. The project's utility improvements included the installation of
a 16" sanitary sewer forcemain running the length of Bluford Avenue from Delaware Street to
Columbus Street. This main is a part of the Downtown Sewer—Western Transmission Project,which
will contain a new sewer conveyance system collecting flow from the west side of Ocoee and
including the south Maguire Road corridor. The transmission project calls for the extension of a
sanitary forcemain from the Ocoee Wastewater Treatment Facility along Wurst Road, North
Lakewood Avenue, Rewis Street, Bluford Avenue, and Columbus Street, which will tie in to an
existing forcemain located on Maguire Road. To receive flows from South Maguire Road, 150 feet of
main has already been constructed under S.R. 50 with the road widening project. The Western
Transmission Project also includes a second 12" forcemain interconnection between Bluford Avenue
and Maguire Road within the Franklin Street right-of-way.
With the completed forcemain under S.R. 50 and the Bluford Stormwater Project,the only segment of
the western transmission main, south of Delaware Street, which still needs to be constructed, is the
740 feet of main along Columbus Street. This extension is contiguous to the main constructed by the
Bluford project. As the contractor is still onsite and the installation of the main can be generally
covered under the existing contracted unit items and the addition of the work to the current contract
will minimize disruption to the area, staff is recommending the Columbus Street forcemain work be
added to the original scope of work through Change Order#1.
9. Approval of Xylem Water Solutions USA, Inc., as Best Source Vendor for Lift
Station Electrical Systems. (Utilities Director Smith)
On May 1, 2012, Commission was requested by Staff to standardize the City's sanitary sewer lift
station mechanical systems; and per recommendation, declared Xylem Water Solutions USA, Inc.
(formerly known as ITT Flygt) as a best source vendor for such needs. This action should have
included a declaration for Xylem to also provide the electrical system needs to properly integrate with
the mechanical systems for their successful operation. The electrical system includes electrical
components,wiring,terminal block, and controls fabricated into a control panel(s). Therefore, Staff is
recommending Commission to amend its previous approved action and include Xylem as a best
source vendor to provide both the mechanical and electrical system needs for City lift stations.
10. Approval of the Second Amendment to the Development Agreement for
Arbours at Crown Point Planned Unit Development (PUD). (City Planner
Rumer)
On March 15, 2016, the City Commission reviewed and approved the Second Amendment to the
Arbours at Crown Point PUD and corresponding Land Use Plan for the subject property. On April
19, 2016, the Preliminary/Final Site Plan for Ocoee West Road Charter School at Arbours at Crown
Point PUD was approved by the City Commissioners, as presented. Subsequently, the approval
provided for amending certain Conditions of Approval (COAs)relating to the responsibilities for the
Ocoee West Road Charter School.
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Regular City Commission
June 7,2016
G. PUBLIC HEARING
11. Ocoee Landings Planned Unit Development (PUD). (Advertised in the West Orange
Times on Thursday, May 26, 2016.) (Principal Planner Fabre)
a) Vacation of Right-of-Way Resolution for Azalea Ranch Lane and a Portion
of Johio Shores Road.
b) Final Subdivision Plan (FSP). (Not a Public Hearing)
(a) The Azalea Ranch Lane right-of-way runs in an east-west direction,generally between Johio Bay
Drive and W. Silver Star Road(SR 438)and more precisely described as, lying south of Lots 10,9, 8,
7, 6, 5 &Tract A, of the"Johio Bay" residential subdivision. Azalea Ranch Lane is unimproved and
vegetative with a mixture of matured trees. In addition, the adjacent Johio Shores Road portion,
mostly running in a north-south direction, is also requested for vacation. This portion of Johio Shores
Road is the remnant portion of when Johio Shores Road was realigned with W. Silver Star Road(SR
438). Currently, it is improved with a roadway ending on a cul-de-sac; however, this portion of
roadway is not being utilized for any public access.
This vacation request is petitioned by the applicant/owner of the Ocoee Landings PUD. The Ocoee
Landings PUD is proposed to develop the subject right-of-way vacates for increasing the rear-yards of
residential home lots along the northern portion of the PUD, and for an open space/park, a small
portion of the water retention area, and a portion of the subdivision's cul-de-sac along the eastern
portion of the PUD. The Ocoee Landings PUD calls for removal of this existing roadway portion and
properly terminating it with a roadway apron for maintenance vehicle access.
(b) The Ocoee Landings PUD property is located on the northeast corner of Silver Star Road and
Lake Johio Drive. The subject site is approximately 20 acres in size and is currently vacant,
undeveloped and covered with a mixture of(mostly oak & planted pine)trees. The Ocoee Landings
PUD (Planned Unit Development) is a mixed-use development consisting of 9.15 acres of residential
and 6.89 acres of commercial. As shown on the plans, the four(4) commercial lots will have access
on Silver Star Road and Lake Johio Drive. The commercial portion will consist of 6.89 acres of C-2
(Community Commercial)uses with certain uses(Automobile Sales, Hotel, Motel)excluded. Special
Exception uses allowed under C-2 zoning will require a Special Exception Site Plan approval before
permitting. Moreover, the Final Subdivision Plan as proposed is consistent with the approved
PUD/Land Use Plan and Preliminary Subdivision Plan.
H. FIRST/SECOND READING OF ORDINANCE—None
I. REGULAR AGENDA
12. Designation of Voting Delegate — Florida League of Cities, Inc., Annual
Conference. (Acting City Clerk Sibbitt)
The Florida League of Cities (FLC) is holding their 90th Annual Conference at the Diplomat Resort,
Hollywood, Florida, on August 18-20, 2016. The FLC is requesting that the City of Ocoee's Voting
Delegate is designated and received by August 12,2016.
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Regular City Commission
June 7,2016
13. Update on Federal Lobbyist Services, RFP 16-001. (City Attorney Cookson)
On April 5, 2016, the City Commission held a special meeting for the purpose of hearing vendor
presentations in response to RFP 16-001, issued December 20, 2015, relating to federal lobbyist
services. At the April 5, 2016, special meeting, the City Commission heard presentations from the
following vendors: Global Development Business Consulting, Inc., Alcalde & Fay, Ltd. Inc., and
Capitol Counsel, LLC.
After hearing the presentations, the City Commission selected Global Development Business
Consulting, Inc. (Global) as the federal lobbyist firm to provide services on behalf of the City. As
had been stated in Global's presentation, the City awarded the contract contingent upon Global's
merger with the law firm, Akerman, LLP. The vote also provided that in the event the merger did not
happen (with no timeframe given for providing evidence of the merger) the City would award the
contract to Alcalde & Fay, Ltd., Inc. To date, Global has retained Akerman to assist in providing
lobbying services to the City of Ocoee; however, the Global-Akerman merger has not occurred. On
June 7,2016,Mr. Bracy,principal at Global,will provide the City Commission with an update on the
status of the Global-Akerman merger.
Three options are available to the City Commission:
1) Provide a time period during which Global can provide evidence of its merger with Akerman and
authorize staff to negotiate the contract with Global upon the merger occurring;
2) Determine that the Global-Akerman merger has not occurred in the reasonable time period that has
transpired,award the contract to the second ranked firm,Alcalde&Fay, Ltd.,Inc.,and authorize staff
to negotiate the contract with Alcalde&Fay, Ltd., Inc.; or
3) Rescind action taken by the City Commission at the April 5, 2016, meeting, reject all proposals,
and reissue an RFP for federal lobbyist services at such time as the City Commission determines is
required.
J. STAFF ACTION ITEMS
K. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N.LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105 48 HOURS IN ADVANCE OF THE
MEETING.
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