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HomeMy WebLinkAbout10-03-06 Minutes MINUTES OCOEE CITY COMMISSION October 3,2006 at 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Mayor Vandergrift called the regular session to order at 7: 15 p.m. in the Commission Chambers of City Hall. Commissioner Anderson gave the Invocation and Commissioner Johnson led the Pledge of Allegiance to the Flag. City Clerk Eikenberry called roll and declared a quorum present. Roll Call: Commissioner Hood, Commissioner Anderson, Mayor Vandergrift, Commissioner Keller, and Commissioner Johnson. Also Present: City Manager Frank, City Attorney Rosenthal, and City Clerk Eikenberry. I B. PRESENTATIONS AND PROCLAMATIONS Presentation to Jim Conklin, member of the Ocoee School Advisory Board, who just resigned from the board due to relocation outside the City of Ocoee. Mayor Vandergrift presented him with a Certificate of Appreciation, a Key to the City, and a City of Ocoee Calculator. C. COMMENTS FROM CITIZENS/PUBLIC - none I D. COMMISSIONERS ANNOUNCEMENTS Commissioner Hood- said we Ocoee High School plays West Orange High School this Friday night and urged residents to come out and support their teams. Commissioner Anderson-Ocoee Lions Club will have a Turkey Shoot October 7 & 28, November 11, and December 9, 2006. It will be at the field south of West Orange Girls Athletics Complex. Commissioner Johnson 1) said Ocoee's Founder's Day Golf Tournament will be Friday, October 13, 2006, and they are still looking for players. He added that the City has always sponsored a team in the past. Commissioner Hood, seconded by Commission Anderson, moved to approve the purchase of a foursome at the Ocoee Founder's Dav Golf Tournament, in the amount of $240 from the Commission Continaency Fund. 2) said that Founder's Day is October 20 and 21, 2006. It will start Friday at 6:00 p.m. with the Marvelettes, Drifters, and Herb Williams. On Saturday the Parade will start the event; at 12:00 noon there will be a local groups entertaining all day as well as Danielle Peck, Cledus T. Judd, Jim Van Fleet and Reign (the singing weatherman), and Ronnie Milsap. Some of the students will be operating concessions to earn money for the schools. There will be a fishing contest, all day craft show, etc. There will also be a car show on Friday night and all day Saturday in the downtown area. The event will end at 9:00 p.m. with spectacular fireworks. The Louis Fazio 5K run will be held on Saturday, October 15, 2006, which will start at West Oaks Mall at 7:30. Mayor Vandergrift held up the Founder's Day brochure which is available to residents at City Hall. City Commission Regular October 3, 2006 Mayor Vandergrift suggested we make October "I LOVE OCOEE" month. Consensus of the Commission was to brina back a proclamation at the next Commission Meetina declarina the month of October as "I LOVE OCOEE MONTH" Commissioner Keller 1) said on October 14,2006 is the Poker Run, registration at 9:00 a.m. at Frank's Place, 2) School Redistricting meeting for the new Apopka High School will be in November, and urged residents to keep their eye out for that meeting and attend the Public Hearing. Mayor Vandergrift 1) passed along condolences to the Doss family saying that Ms. Reba Doss' funeral was today and she will be missed, 2) said the West Side Tech is having an Odyssey National Alternative Fuel Vehicle Day on October 12,2006 at 3:00 p.m. He said they are selling advertisements and felt the City should get a quarter-page ad. Mayor Vanderarift, seconded by Commissioner Hood, moved to approve the purchase of a Quarter-paae ad in the West Side Tech brochure in the amount of J400 from the Commission Continaency Fund. Motion carried 5-0. 3) said tomorrow morning at 7:00 a.m. Citrus Elementary will be holding a Walk-Your-Child- To-School event, 4) Ocoee High School is having a teach-in on Wednesday, November 15,2006, and asked residents to go out and share their expertise in their field, 5) said there is currently seventeen openings on the Ocoee Advisory Board, we need to find volunteers to fill those slots, and 6) said Friday night West Orange V s. Ocoee, should be a great football game. I E. CONSENT AGENDA Approved on Consent, Motion carried 5-0. Clark Display Sales, Winter Garden, Florida has traditionally provided the City's Holiday lights and decorations on existing utility poles where Progress Energy has provided electrical connections throughout the city. The terms of the lease include installation and removal by Clark Display Sales. City Commission has approved purchasing these lights and decorations in the FY 2005-06 Budget. However, due to insufficient storage at present, staff recommends leasing rather than purchase for at least another year when ample storage areas will be available in the new Public Works facility. Approved on Consent. Motion carried 5-0. Commissioner Hood said he wanted to be sure the Holiday Lights will be lit on Wurst Road, and he would like to see them in the Westyn Bay area, near the High School. Public Works Director Krug said the electrical connections have been installed along Wurst Road and the decorations will be there this year; he said he will have to look into what can be done in the Westyn Bay area. Discussion regarding using banners if we are not able to get any lighted decorations for that area. City Manager Frank suggested they approve an amount so that staff can move forward if it is feasible. Public Works Director Krug said the cost along Page 2 of5 City Commission Regular October 3, 2006 Wurst Road was approximately $5,000, without enough funds to finish Clarke Road. If they were to approve an amount not-to-exceed $10,000 they should be able do the Westyn area. Commissioner Anderson, seconded by Commissioner Johnson moved to approve the addina of Holiday Liahtina and/or banners in the Westyn Bay/Ocoee Hiah School area and at the north end of Clarke Road, at a cost not-to-exceed $10,000. Motion carried 5-0. Commissioner Keller asked if there is any way we can motivate the County to get better street lighting on Ocoee Apopka Road. City Manager Frank said we have been working with Linda Aiken in the Mayor's office to get an agreement signed designating the City's and County's responsibility for various roads. They are also discussing realigning that road. Approved on Consent, Motion carried 5-0. On November 15, 2005, the Commission approved the holidays of December 22 and December 25, 2006 for Christmas and January 1, 2007 for New Years, per staff recommendation. Staff would like to request amending the dates to December 25 and December 26, 2006, for the Christmas Holiday as those dates are preferred by the majority of employees and those are the dates that were published in the City Calendar for distribution to the community. Additionally, staff would like to recommend holiday dates for 2007. Approved on Consent, Motion carried 5-0. Jeffrey W. Hayes, Parks & Recreation Director, has made application to the City for a Special Event Permit for the Ocoee Founders Day 5K Road Race that would require the temporary closing of City owned streets. The event will be held on October 14,2006, from 7am until 9:30am. The streets to be closed are Clarke Road, White Road, Orlando Avenue, Stinnett Drive, E. Lakeshore Drive and Vandergrift Drive. Staff respectfully recommends approval with the following requirements: I) All residents that will be affected by the road closings must be notified in advance; 2) Health Central Ambulance must be notified of the road closings in advance; 3) Roads must be blocked with proper barricades; 4) An emergency lane must be maintained during the event. Approved on Consent, Motion carried 5-0. Jeffrey W. Hayes, Parks & Recreation Director, has made application to the City for a Special Event Permit for the Ocoee Founders Day Festival and Parade that would require the temporary closing of City owned streets. The event will be held on October 20-21, 2006. The streets to be closed are Flewelling Avenue, Rewis Street, Bluford A venue, McKey Street, Cumberland Avenue, Oakland A venue, and Lakewood A venue. A portion of S. Lakeshore Drive will be closed on October 19th at noon. The public boat ramp at Starke Lake will be closed on October 20-21. Staff respectfully recommends approval with the following requirements: 1) All residents that will be affected by the road closings must be notified in advance; 2) Health Central Ambulance must be notified of the road closings in advance; 3) Roads must be blocked with proper barricades; 4) An emergency lane must be maintained during the event. Approved on Consent, Motion carried 5-0. Page 3 of5 City Commission Regular October 3, 2006 The Public Works Department and Finance Department have reviewed all bids. Staff recommends awarding the bid to Architectural Sheet Metal, Inc. as the most responsive and responsible bidder per the recommendation memorandum from Tonya Elliott, Assistant Public Works Director. Because the amount of the low bid did not include costs associated with replacing gutters or roof deck repair, staff recommends adding Alternate One and Alternate Three totaling $37,700.00 per the attached proposal from Architectural Sheet Metal. The proposed total contract amount is $271,900.00. The amount budgeted in fiscal year 05-06 was $158,000. Staff is requesting that the remainder of $108,000.00 be taken from the debt service account and $5,900.00 from contingency. Approved on Consent, Motion carried 5-0. Consent:Aie'nda Commissioner Anderson, seconded by Commissioner Keller, moved to approve Consent Aaenda Items 1 throuah 7 as presented, with an additional motion under Item #2 approvina additional Holiday Liahtina. Motion carried 5-0. I F. PUBLIC HEARINGS - None I G. REGULAR AGENDA A lengthy discussion ensued regarding the options of creating Charter Schools, a Charter School District, or an Ocoee School District and how to get cost estimates on any of those options. Mayor Vandergrift said he is trying to keep everyone informed regarding rezoning and other issues through his gazette. Commissioner Keller said he has been following the legislation on school districting, and at this time only Counties can create their own district. He feels we should try to influence the legislators to consider City Districts, and also feels that is a better option than Charter Schools to avoid double taxing ofthe residents. Jim Conklin, resigning Chair of the Ocoee School Advisory Board, said he feels that a K through 8 School would create an entire educational facility. He added that creating Charter Districts or City School Districts is very complicated and the City should consider hiring experts before looking further into that. It will be a challenge to go against the Orange County School System. RP. Monacky, 1820 Prairie Lake Blvd., said there is nothing structurally wrong with Evans High School and they need to quit blaming a building for the personnel and other problems. Commissioner Anderson, seconded by Commissioner Keller moved to put out an RFP for a Charter/School District Consultant, and form a committee to determine what should be in the RFP. Motion carried 4-0, with Commissioner Johnson away from the dais. The money should be taken from the Commission Continaency budaet. Mayor Vandergrift said we also have a new State Representative, Brian Nelson, who he would like to contact to see if he is willing to support any of our efforts. Commissioner Hood advised Mr. Nelson spent the day at the polling location during the March election, and he appears to be very concerned about school issues in Ocoee. Page 4 of5 City Commission Regular October 3, 2006 Mayor Vandergrift asked if we should have a joint meeting with Pine Hills. He said even if we create our own school district, there are issues of students from outside Ocoee attending our schools. He further stated that Pine Hills residents have expressed their concerns to him that we are going to abandon them to fight their own battle. I H. STAFF REPORTS - none I I. COMMENTS FROM COMMISSIONERS- none I ADJOURNMENT The meeting adjourned at 8:28 p.m. Attest: APPROVED: City of Ocoee :. ,.::7 1/ ./' Bt:~ihubc:~ Cj~y Clerk - ~ ~d" $, bJtr Page 5 of5