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Home My WebLink AboutItem #12 Approval of Bluford Phase I Stormwater Improvement Project Median Landscaping with ValleyCrest 4W,OPP ocoee florida AGENDA ITEM COVER SHEET Meeting Date: July 19, 2016 Item # )� Reviewed By: Contact Name: Stephen C. Krug Department Director: Contact Number: 6002 City Manager: • Subject: Bluford Phase I Stormwater Improvement Project Median Landscaping with ValleyCrest. Commissioners Wilsen District 2 and Firstner District 3. Background Summary: As part of the first phase of the Bluford Avenue Stormwater Improvements, the landscaping of the new median north of Orlando Avenue was delayed in order to assure the plantings align with the character of the current master planning activities. Public Works solicited pricing from the City's landscape contractor, ValleyCrest, as they will be responsible for maintaining the median following installation of the Sylvester Palms and Asiatic Jasmine ground cover. The price quote is in line with surrounding tree farm pricing for signature trees and ground cover plants. The cost of the improvements is adequately funded in the project budget. Public Works recommends issuing a purchase order to ValleyCrest to install the median landscape improvements for the Bluford Avenue Stormwater project. Issue: Request the City Commission approve issuing a purchase order to ValleyCrest to install the median landscape improvements for the Bluford Avenue Stormwater project. Recommendations: Recommend the City Commission approve issuing a purchase order to ValleyCrest Landscape Services, Inc., for the Bluford Avenue Phase I Stormwater Improvements Project median landscaping in the amount of $14,602.15. Also recommend the City Manager be authorized to approve change orders to this work up to the limit of his purchasing authority for each change order, and up to the budgeted amount for this project for all change orders. Attachments: ValleyCrest Proposal. Financial Impact: The cost of the work is adequately funded in the Bluford Avenue Phase I Stormwater Improvements Project. Type of Item: (please mark with an 'x') Public Hearing For Clerk's Dept Use: Ordinance First Reading Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion& Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. N/A Review ed by ( ) N/A 2 0 ValleyCrest June 08,2016 Landscape Maintenance Pagelof2 Proposal for Extra Work at City of Ocoee Property Name City of Ocoee Contact Steve Krug Property Address 150 N Lakeshore Dr To Ocoee City of Ocoee, FL 34761 Billing Address Attn:Accounts Payable 150 N Lakeshore Dr Ocoee, FL 34761-2258 Project Name Bluford Dr-Median Island Project Description Install Plant Material per Steve Krug in Median Island(Sylvester Palm Option) Scope of Work QTY UoM/Size Material/Description 3.00 EACH Sylvester Palm 8'CT-EA Installed 3.00 EACH Drainage Pit for Sylvester Palm-EA(Over Excavation, Gravel,Fabric,Backfill) 640.00 EACH Jasminum Asiaticum -Jasmine Varieties 1 gal.Ground Cover(Installed 15"O.C.) 5.00 EACH Palm Batten Staking Kits-Installed 12.00 CUBIC YARD Dyed Brown Hardwood Mulch CY-Installed 12.00 CUBIC YARD Soil Amendment-CY(Tilled into Existing Soil) 1.00 LUMP SUM Equipment Fee For internal use only Sp# 6248137 JOB# 460402899 Service Line 130 Total Price $14,602.15 THIS IS NOT AN INVOICE This proposal is valid for 60 days unless otherwise approved by ValleyCrest Landscape Maintenance,Inc. ValleyCrest Landscape Maintenance,Inc.1 4777 Old Writer Garden Road,Orlando,FL 32811 ph.(407)292-9600 fax(407)291-4966 I www.valleycrest.com June 08,2016 Page 2 of 2 TERMS & CONDITIONS 1. The Contractor shall recognize and perform in accordance with controls,is controlled by,or is under common control with written terms,written specifications and drawings only,contained Contractor or in connection with assignment to an affiliate or or referred to herein.All materials shall conform to bid pursuant to a merger,sale of all or substantially all of its assets or specifications. equity securities,consolidation,change of control or corporate reorganization. 2. Work Force:Contractor shall designate a qualified representative with experience in landscape maintenance/construction upgrades. 13. Disclaimer:This proposal was estimated and priced based The workforce shall be competent and qualified,and shall be upon a site visit and visual inspection from ground level using legally authorized to work in the U.S. ordinary means,at or about the time this proposal was prepared. The price quoted in this proposal for the work 3. License and Permits:Contractor shall maintain a Landscape described,is the result of that ground level visual inspection Contractor's license,if required by State or local law,and will and therefore our company will not be liable for any additional comply with all other license and permit requirements of the City, costs or damages for additional work not described herein,or State and Federal Governments,as well as all other requirements liable for any incidents/accidents resulting from conditions,that of law, were not ascertainable by said ground level visual inspection by ordinary means at the time said inspection was performed. 4. Taxes:Contractor agrees to pay all applicable taxes,including We cannot be held responsible for unknown or otherwise sales tax where applicable on material supplied. hidden defects. Any corrective work proposed herein cannot guarantee exact results.Professional engineering, 5. Insurance:Contractor agrees to provide General Liability architectural,and/or landscape design services("Design Insurance,Automotive Liability Insurance,Worker's Compensation Services')are not included in this Agreement and shall not be Insurance,and any other insurance required by law or Client/ provided by the Contractor. Any design defects in the Contract Owner,as specified in writing prior to commencement of work. If Documents are the sole responsibility of the Owner. If the not specified,Contractor will furnish insurance with$1,000,000 Client/Owner must engage a licensed engineer,architect limit of liability. and/or landscape design professional,any costs concerning these Design Services are to be paid by the Client/Owner 6. Liability:Contractor shall indemnify the Client/Owner and its directly to the designer involved. agents and employees from and against any liabilities that arise out of Contractor's work to the extent such liabilities are adjudicated to have been caused by Contractor's negligence or Acceptance of this Contract willful misconduct.Contractor shall not be liable for any damage Contractor is authorized to perform the work stated on the face of this that occurs from Acts of God are defined as those caused by Contract. Payment will be 100%due at time of billing.If payment has windstorm,hail,fire,flood,earthquake,hurricane and freezing,etc. not been received by ValleyCrest Landscape Maintenance within Under these circumstances,Contractor shall have the right to fifteen(15)days after billing,ValleyCrest Landscape Maintenance shall renegotiate the terms and prices of this agreement within sixty be entitled to all costs of collection,including reasonable attorneys' (60)days.Any illegal trespass,claims and/or damages resulting fees and it shall be relieved of any obligation to continue performance from work requested that is not on property owned by under this or any other Contract with Client/Owner.Interest at a per Client/Owner or not under Client/Owner management and control annum rate of 1%per month,or the highest rate permitted by law,will shall be the sole responsibility of the Client/Owner. be charged on unpaid balance 45 days after billing. 7. Subcontractors:Contractor reserves the right to hire qualified NOTICE:FAILURE TO MAKE PAYMENT WHEN DUE FOR subcontractors to perform specialized functions or work requiring COMPLETED WORK ON CONSTRUCTION JOBS,MAY RESULT IN specialized equipment. A MECHANIC'S LIEN ON THE TITLE TO YOUR PROPERTY. 8. Additional Services:Any additional work not shown in the above specifications involving extra costs will be executed only upon Customer signed written orders,and will become an extra charge over and above the estimate. Public Works 9. Access to Jobsite:Client/Owner shall provide all utilities to Signature Title perform the work.Client/Owner shall furnish access to all parts of jobsite where Contractor is to perform work as required by the Contract or other functions related thereto,during normal business Steve Krug June 08,2016 hours and other reasonable periods of time.Contractor will Printed Name Date perform the work as reasonably practical after the owner makes the site available for performance of the work. 10. Invoicing:Client/Owner shall make payment to Contractor within fifteen(15)days upon receipt of invoice. In the event the schedule for the completion of the work shall require more than thirty(30)days,a progress bill will be presented by month end ValleyCrest Landscape Maintenance,Inc. and shall be paid within fifteen(15)days upon receipt of invoice. 11. Termination:This Work Order may be terminated by the VCM Account Manager Exterior Client/Owner with or without cause,upon seven(7)work days advance written notice. Client/Owner will be required to pay for all Signature Title materials purchased and work completed to the date of termination and reasonable charges incurred in demobilizing. Thomas Enright June 08,2016 12. Assignment:The Owner/Client and the Contractor respectively, Printed Name Date bind themselves,their partners,successors,assignees and legal representative to the other party with respect to all covenants of this Agreement. Neither the Owner/Client nor the Contractor shall Job#: 460402899 Proposed Price:$14,602.15 assign or transfer any interest in this Agreement without the written consent of the other provided,however,that consent shall not be required to assign this Agreement to any company which SO# 6248137