HomeMy WebLinkAbout08-02-16 Agenda OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee,Florida
August 2,2016 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
Presentation for Life Saving Award to Ofc. Christopher Kelley. (Deputy Chief McCosker)
C. COMMENTS FROM CITIZENS/PUBLIC
D. STAFF REPORTS AND AGENDA REVIEW
E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON
BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY
A MEMBER OF THE COMMISSION,IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT
ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY.
1. Approval of Minutes for the Regular Commission Meeting held July 19, 2016.
(Acting City Clerk Sibbitt)
2. Approval of the Holiday Schedule for 2017. (Acting City Clerk Sibbitt)
Section 8.01 of the Personnel Rules and Regulations lists holidays that will be observed annually in
the City of Ocoee. Each year the Commission approves those holidays as well as selects dates for
those holidays that fall on weekend days.
Approved Holidays Dates As Approved 2017 Recommendation
New Year's Day January 1 Monday,January 2,2017
Martin Luther King,Jr.Day Third Monday In January Monday,January 16,2017
Memorial Day Last Monday in May Monday,May 29,2017
Independence Day July 4 Tuesday,July 4,2017
Labor Day First Monday in September Monday,Sept. 4,2017
Thanksgiving Day Fourth Thursday Thursday,Nov.23,2017
Day After Thanksgiving Day after Fourth Thursday Friday,Nov.24,2017
Christmas December 25 Monday,Dec. 25,2017
Day Before or After Christmas As determined by Commission Tuesday,Dec.26,2017
Regular City Commission
August 2,2016
3. Approval of Resolution for Extension of Temporary Moratorium on
Development Orders, Development Permits, and Building Permits in the State
Road 429 Study Area until October 31, 2016 Unless Earlier Terminated or
Extended by Action of the City Commission. (City Planner Rumer)
The City has determined a need to create a global vision for the development and redevelopment of
properties located within the City limits at or around State Road 429 (Western Beltway). City staff is
in the process of evaluating this area, called the State Road 429 Study Area or Study Area, and in the
future will present to the City Commission a proposed ordinance or ordinances to amend the City's
Comprehensive Plan and Land Development Code affecting the permitted uses, conditional uses,
prohibited uses, supplemental standards, design standards, and other development regulations
governing properties within the Study Area. During this period of evaluation, City staff recommends
a moratorium be established on the acceptance, processing, and consideration of applications for
development orders, development permits, and building permits concerning properties located within
the Study Area. The moratorium is set to expire on July 31, 2016, and the City wishes to extend the
moratorium period described in Ordinance 2016-003 for an additional ninety days until October 31,
2016,unless earlier terminated or extended by the City Commission.
4. Approval of Proposed Policy for City to Absorb Credit Card Transaction Fees
for Products and Services other than Utility Billing. (Support Services Director
Butler)
Presently, the City accepts credit cards for various City programs and services. Under the City's
existing credit card policy, the customer is required to pay a service fee imposed on all credit and
debit card transactions to cover the cost of credit card processing. This fee is paid directly to the card
processor and is not City revenue. As the City develops new programs and online services, the
objective is to enhance public services and efficiency. With new software products being
implemented to manage a wide range of programs, including online services, charging customers a
credit card processing fee will substantially reduce customer satisfaction and residents' access to
community programs. Some online services being deployed by the City do not offer the card
processing service fee option.
5. Approval of Proposed Resolution Supporting the Extension of Old Winter
Garden Road, Modification of the Turnpike Interchange on SR 50 and Related
Highway Construction Projects. (Support Services Director Butler)
Traffic congestion on SR 50 (West Colonial Drive) has been a regional concern for many years.
Although construction to widen SR 50 through Ocoee is presently underway, this effort will do little
to address local circulation needs. One approach supported by the City to provide comprehensive
congestion relief is to construct parallel local streets that will handle short-distance travel, thereby
removing this traffic from SR 50. In particular, the City is currently working with local developers
and on its own to construct the multiple elements of a northern parallel traffic pathway using
Blackwood Avenue, Maine Street, Maguire Road, and Marshall Farms Road. These
alternatives/supplements to SR 50 construction were examined by the Florida DOT and its
consultants, who found them to be a sound approach to providing a significant portion of an overall
solution to SR 50 traffic problems. Another element of a complete solution is reconstruction of the
Turnpike Interchange on SR 50 near the western city limit of Ocoee. This is one of the original
Turnpike interchanges and was constructed when this portion of SR 50 was a low-volume rural road.
A resolution has been drafted for adoption by the Cities of Ocoee and Winter Garden and the Town of
Windermere calling for greater coordination between these jurisdictions, MetroPlan Orlando, other
local governments, and the Florida DOT to develop an effective design and allocate the necessary
funds to implement that solution. Such a design effort should consider the extension of Old Winter
Garden Road west from its current terminus at Maguire Road, with appropriate connections to SR 50
and the Turnpike interchange, and construction of a connection from Tomyn Boulevard to the
Turnpike interchange.
2IPage
Regular City Commission
August 2, 2016
6. Approval of Grant Easement Agreement to SJRWMD to Establish Wetlands
Monitoring Site with Biological Data Transects at Prairie Lake Park. (Utilities
Director Smith)
The Central Florida Water Initiative (CFWI) is a collaborative planning effort between multiple
regulatory agencies such as SJRWMD (St. Johns River Water Management District), SFWMD,
SWFWMD, FDEP, FDACS, as well as water utilities and others, to ensure sustainable water supply
without causing unacceptable harm to water resources and natural systems. An objective of the
CFWI is to establish a regional monitoring network in order to support both technical and regulatory
activities. On behalf of the CFWI, St. Johns River Water Management District is requesting an
Easement to establish two (2) wetland vegetation transects in Prairie Lake Park for a Wetlands
Monitoring Site. There is already a surficial aquifer monitoring well near the west property line of
the Prairie Lake Park where ground water elevation and samples can be taken to support the transect
areas. Granting of this Easement shall not restrict the City's current or future use(s) of the park's
facilities.
7. Approval of Sixth Amendment to Ground Lease Agreement between the City of
Ocoee and Forest Lake Golf Club, LLLP. (Utilities Director Smith)
The City of Ocoee owns the property which the Forest Lake Golf Course currently occupies. The
City leases this property and its improvements to Forest Lake Golf Club, LLLP, to operate and
maintain the improvements made to the property consisting of: club house, maintenance barn, and
greens, comprising a complete and fully-functioning golf course. The City occupies portions of the
property for improvements relating to wastewater effluent treatment and disposal needs. These
improvements consist of utility easements,effluent transmission/disposal piping,and rapid infiltration
basins. The City and Forest Lake Golf Club originally entered into a lease in 1991, and it has been
amended numerous times throughout the years as needed. The City's expansion of reclaimed water
service to the northern portions of the City has required an additional communication tower to ensure
proper communication between meters for data transfer. Several potential tower locations were
evaluated for logistics and cost effectiveness. The most appropriate location was decided to be the
Forest Lake Golf Course, on the Western side of the 429, and the Lease Amendment formalizes the
use of the golf course for a tower site.
G. PUBLIC HEARING
8. Daniel/Ray Property—Preliminary/Final Subdivision Plan
Project #LS-2015-010. (Advertised in the West Orange Times on Thursday, July 21, 2016)
(City Planner Rumer)
The Daniel/Ray Subdivision is approximately 6.95 acres in size and is located on the south side of SR
50/Colonial Drive, north of the Florida Turnpike, east of SR 429. The Preliminary/Final Subdivision
Plan proposes the construction of infrastructure for a three (3) lot commercial subdivision. The
Preliminary/Final Subdivision Plan will be via an extension of Westrun Road. Westrun Road is a 60-
foot right-of-way width leading from SR 50. The road must be completed and dedicated prior to the
issuance of a Certificate of Completion for all subdivision improvements. The lots are going to be
under two separate owners. Lot 1 (1.0 acre)and Lot 2(1.0 acre) is owned by Dr. Daniel. Lot 3 (3.38
acres) is owned by Mr. Ray. The site is currently vacant and undeveloped. The location is within the
City's CRA district. The proposed use for Lot 1 is a 9,700 sq. ft. veterinary clinic. Based on the
recommendations of the DRC and the Planning & Zoning Commission, Staff recommends the City
Commission approve the Preliminary/Final Subdivision Plan for the Daniel/Ray Property.
3IPage
Regular City Commission
August 2,2016
H. FIRST/SECOND READING OF ORDINANCE—None
I. REGULAR AGENDA
9. Issuance of Water and Sewer Revenue Bonds Downtown and West Sanitary
Sewer and Silver Star WaterBluford Streetscape. (Chief Accountant Briggs)
The first phase of the City's downtown improvements will be the utility infrastructure. These projects
will consist of west sanitary sewer to the north and south of downtown, Oakland downtown gravity
sewer and lift station installation, the looping of water supply on Silver Star and completion of our
automated meter reading FlexNet installation. Construction is expected to begin in October with both
phases completed in approximately 270 days. Total borrowing for these utility projects is $8.1 M over
a 20-year period. The bond issue also will include a refunding of the Series 2012 and 2013 Water and
Sewer Notes. The principal being refunded totals $16.9M and will generate an annual savings of
$111,462. Total annual debt service will increase an average of$425,000 over the 20-year period.
This bond issue is only the utility portion. A separate General Fund bond issuance request to support
funding for the remaining DowntownBluford Streetscape projects will follow as the projects reach
final planning and commission approval.
10. Cost-Share Grant from St. Johns River Water Management District to Replace
all Remaining Non-Smart Meters with Upgrade to AMI and Customer Portal.
(Utilities Director Smith)
The Utilities Department began transitioning to an Advanced Metering Infrastructure (AMI—Sensus
FlexNet®) communication system in 2010. This was/is a significantly upgraded meter system from
the City's walk-by touch read and drive-by radio read metering systems, allowing for remote reads
and simplifying the Department's operations. The AMI also enables the City to access nearly real-
time usage data from the meters connected to it; as well as facilitates customers to utilize a portal to
access their usage data. The Utilities Department's goal was to complete the transition by no later
than 2022, programing approximately $280,000 per year for meter and radio unit replacements. The
cost of the final transition is approximately $2.44 million. Staff submitted an application with St.
Johns River Water Management District (SJRWMD) for a Cost Share Grant. As a result, the City
was awarded a Cost-Share Grant in the amount of$1,115,282.70 for the Final Meter Replacement and
AMI Implementation. Staff is recommending the City's matching share for the project be financed
through a bond issuance, with funding resources of$1.25 million,and through use of$75,000 already
budgeted in the Lake Olympia Neighborhoods Reclaim Retrofit Project. The retrofit project included
funding to install 189 new reclaimed water meters and replace 189 existing water meters.
11. Potential Purchase of Real Estate Valued at Less than $250,000. (City Attorney
Cookson) Staff report forthcoming.
J. STAFF ACTION ITEMS
K. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY
DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO
ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO
PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N.
LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105 48 HOURS IN ADVANCE OF THE MEETING.
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