HomeMy WebLinkAbout08-16-2016 Agenda
OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
August 16, 2016 AGENDA 7:15 P.M.
REGULAR CITY COMMISSION MEETING
A.CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B.PRESENTATIONS AND PROCLAMATIONS
Presentation – Central Florida Film Festival (CENFLO) Video Presentation by Bob
& Ginger Cook
Presentation of Check from Florida Department of Environmental Protection for
FRDAP Grant - Wekiva River Basin State Parks Manager Robert Brooks.
Presentation of Retirement Resolution to former City Clerk Beth Eikenberry from
the Florida Association of City Clerks - Central East District Director Pat Burke.
C.COMMENTS FROM CITIZENS/PUBLIC
D.STAFF REPORTS AND AGENDA REVIEW
E.COMMISSIONERS ANNOUNCEMENTS
F.CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON
BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY
A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT
ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY.
Approval of Minutes for the Regular Commission Meeting held August 2, 2016.
1.
(Acting City Clerk Sibbitt)
Collection of Applications for Appointment of a Districting Commission, in
2.
Accordance with the City of Ocoee Charter, Article XI, Section C-66. (Acting
City Clerk Sibbitt)
In accordance with Section C-66 of the City Charter, the City Commission shall appoint, by
majority vote, a Districting Commission consisting of five (5) members between November
15 and December 15, 2016.
On August 2, 2016, the City Commission voted unanimously to cancel the November 15th
City Commission Meeting; therefore, staff recommends the Honorable Mayor and
Commissioners consider to allow residents to apply by November 18, 2016, for
consideration to be appointed to the Districting Commission. Applications will be presented
at the December 6, 2016, Regular Commission Meeting.
Regular City Commission
August 16, 2016
Appointment to the Parks & Recreations Advisory Board. (Acting City Clerk
3.
Sibbitt)
Members of the Parks and Recreation Advisory Board serve two-year terms. The Ordinance provides
that the Parks and Recreation Advisory Board membership shall consist of nine (9) members and
whenever possible, appointments to the Board may include one member from each of the following
organizations: Ocoee Little League, Ocoee Youth Soccer League (OYSL), Ocoee Bulldog Pop
Warner Football, and West Orange Senior Citizens Association. Currently the board has seven (7)
members. One application was recently submitted. Ocoee resident, Jacqueline Koontz, has indicated
she is interested in serving on this board.
Approval to Award 12 month extension of Emergency Ambulance Service to
4.
Rural Metro/AMR. (Fire Chief Miller)
Rural Metro/AMR is proposing the same service it currently provides at no cost to the City. The
financial compensation to Rural Metro for services rendered will be from funds received from fees for
service billings, collections, contractual arrangements with insurance organizations, and other payors.
The fees will increase with this extension and the schedule is attached for the City Commission’s
approval. Supplies, equipment, and medications utilized by the City of Ocoee Fire Rescue
Department in delivery of patient care shall be replaced on a “no charge” cost-basis to the City. The
initial term of the agreement with Rural Metro was for three (3) years, beginning September 1, 2012,
with two (2) twelve month optional extensions for a total of five (5) years. Each extension must be
approved by the City Commission. This is the final extension. Additionally, Rural Metro/AMR is
seeking permission to continue their services under the AMR name.
Approval of Amendment 1 to the Traffic Signal Maintenance and
5.
Compensation Agreement. (Public Works Director Krug)
The FDOT has worked with local maintaining agencies to update the State’s Traffic Signal
Maintenance and Compensation Agreement. The Commission approved the agreement at the May
19, 2015 meeting. The current agreement amendment clarifies and reduces the City’s liability for
maintaining traffic signal systems on State roads by providing the City with structural inspections, a
minimum preventive maintenance schedule, and financial relief in the event of damages from vehicles
or catastrophic weather events. The City’s current contracted proactive maintenance program
exceeds the minimum State standards and ensures proper operation of all signals throughout Ocoee.
This amended agreement will be in effect beginning with the FDOT 2016/17 fiscal year.
Approval to Award Bid #B16-03 Lake Olympia Neighborhoods Reclaimed
6.
Water Retrofit Project. (Purchasing Agent Tolbert)
In conformance with the policies and procedures of the City of Ocoee (City) and Florida Statutes,
bids were solicited from qualified contractors to construct the Lake Olympia Neighborhoods
Reclaimed Water Retrofit (Project). All work for the project shall be constructed in accordance with
the drawings and specifications prepared by the City of Ocoee Utilities Department. Bids include all
items necessary for the furnishing, delivering, and installing of all materials, equipment, incidentals,
and services, including all labor for the retrofitting of the Lake Olympia Neighborhoods with
reclaimed water meter services (182 connections).
The bid was publicly advertised on June 12, 2016, and opened on July 19, 2016. A pre-bid
conference was held on June 28, 2016. The City received five (5) bids for this project ranging from
$576,429.50 to $925,550.38. Staff recommends awarding the bid to DBE Management, Inc., DBA
DBE Utility Services as the most responsive and responsible bidder, per the recommendation from
Charles Smith, P.E., Utilities Director.
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Regular City Commission
August 16, 2016
Approval of Change Order with Maguire Roberson, LLC to Final the Roberson
7.
Road Improvements at the Intersection of Maguire and Roberson Roads.
(Utilities Director Smith)
At the April 1, 2008, City Commission Meeting, the City of Ocoee and Maguire Shoppes II, LLC
(Maguire Roberson LLC, herein referred to as the Developer) approved a Developer’s Agreement
facilitating the annexation of the Belmere Planned Development (CVS Commercial Center, My Kids
Academy, and the Casa Mirella Apartments) into the City. The Belmere development is located at
the southwest corner of Maguire Road and Roberson Road. The agreement called for the Developer
to make certain improvements to Roberson Road west of Maguire Road with the City and Developer
funding the improvements.
On June 2, 2015, City Commission authorized the Developer to make the improvements based on a
total cost of $626,876.72 with a 21/79 percent breakdown between the Developer and City. The
Developer’s share was $128,866.67 and the City’s was $498,010.06 (basis for Purchase Order with
Developer) and the construction has been completed.
During the construction of the improvements several changes to the original authorization occurred;
thus, creating an increase in the original authorization in the amount of $5,332.18. Staff recommends
that the City Commission approve Change Order No. 1 with Maguire Roberson, LLC to final the
construction of the Roberson Road improvements with an increased in authorization of $5,332.18 to a
total authorization of $503,342.25.
Approval of the Reimbursement Resolution for Series 2016 Water and Sewer
8.
Revenue and Refunding. (Chief Accountant Briggs)
Expediting bond funded Downtown/Bluford water and sewer infrastructure projects can be achieved
with approval of a Reimbursement Resolution. The Resolution allows the City to temporarily fund
initial progress payments on related capital projects from existing Utility cash resources in
anticipation of receiving the Series 2016 Bond Proceeds. Once the bond funds are received, the
temporary payment amounts are reimbursed to their original sources and charged to the Bond Funds
restricted cash account.
G.PUBLIC HEARING
Public Hearing and Discussion of the Annual Rate Resolution for the Fiscal
9.
Year 2017 Fire Protection Assessment.
(Advertised in the Orlando Sentinel on Sunday, July
(Support Services Director Butler)
24, 2016).
Section 2.08 of the City’s Fire Protection Assessment Ordinance, adopted as Ordinance No. 2013-010
on August 6, 2013, established the process for determining the Fire Protection Assessment in each
subsequent fiscal year. Following adoption of the Preliminary Rate Resolution by the City
Commission on May 3, 2016, staff produced an updated Assessment Roll and compared it to the roll
created in the prior year for the FY 2016 assessment. The analysis identified impacted 189 properties
as having a different fire hazard rating, typically due to new construction, annexation, or a change in
use. Using the addresses provided by the Orange County Property Appraiser, a written notice was
sent by first-class postage to the affected property owners advising them of the new assessment, the
date and time of the public hearing, and other required information. Other parcels for which the
maximum possible assessment did not change are considered to still be covered by the notice mailed
to the property owner in 2013.
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Regular City Commission
August 16, 2016
H.FIRST/SECOND READING OF ORDINANCE – None
I.REGULAR AGENDA
Appointment of a Charter Review Commission, in Accordance with the City of
10.
Ocoee Charter, Article X, Section C-59. (Acting City Clerk Sibbitt)
Article X, Section C-59 of the Charter: A Charter Review Commission shall be appointed by the City
Commission no later than December 15 in the year 1999 and no later than December 15 every ten
(10) years thereafter. A Charter Review Commission may also be appointed by the City Commission
at such times as deemed necessary by the City Commission. The Charter Review Commission shall
consist of five (5) members who shall be appointed by a majority vote of the City Commission and
who shall serve on such Commission for terms of one (1) year unless such terms are extended by the
City Commission. The Mayor shall also appoint two (2) alternate members, subject to the approval of
the City Commission, who may fill in for any member absent from a Charter Review Commission
meeting. On April 19, 2016, the City Commission voted unanimously to allow residents to apply by
July 29, 2016, for consideration to be appointed to the Charter Review Commission. At that time, the
City Manager was also directed to bring forward the names and credentials of three (3) qualified
individuals to work with the Charter Review Board as facilitator. Proposals to be considered have
been provided so staff recommends the Honorable Mayor and Commissioners a) appoint a Charter
Review Commission consisting of five (5) members and two (2) alternate members, for a term of one
year; and b) select an individual as Charter Review Board facilitator.
J.STAFF ACTION ITEMS
K.COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
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