HomeMy WebLinkAboutItem #06 Approval to Purchase an AeroClave Decontamination Unit from the Savings of Capital Funds $10,828.48 and a Budget Transfer of $4,161.92 ocoee
florida
AGENDA ITEM COVER SHEET
Meeting Date: September 6, 2016
Item #
Reviewed By
Contact Name: Tim Hoover Deputy Chief Department Director:
Contact Number: 407-905-3140 City Manager: /4/111r/
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Subject: Approval to purchase an AeroClave decontamination u rom t e savings of Capital
funds $10,828.48 and a budget transfer of$4,161.92
Background Summary:
The Ocoee Fire Department is seeking permission to purchase a complete AeroClave Room
Decontamination System, Model #3110. The purchase of this system was included in the current fiscal
year's budget under acct. #6400, Capital Expense as a grant. Mutable grants were applied for but
none were awarded. This decontamination system will serve multiple functions. The new Rescue Unit
purchased earlier this year, was equipped with a connection mounted in the patient care compartment
that will allow this decontamination unit to be attached. By attaching the system to this connection, the
patient compartment will be able to be quickly and efficiently decontaminated. This system is also a
portable unit so it can be used inside the living quarters in the fire department to decontaminate these
areas. The system can be used in the decontamination of bunker gear, as well as decontamination of
other infected vehicles such as fire engines, command vehicles, and police vehicles. During the recent
mass-casualty event in Orlando, agencies that owned this system were able to bring their system to
the scene and help decontaminate the vehicles involved during this event.
Issue:
The issue is that no grants were awarded and the need for the AeroClave has increased. During any
call for emergency service, the fire departments vehicles, equipment and gear can be contaminated
with any number of these unseen hazards. The AeroClave Decontamination System can be used to
help protect emergency service responders from the hazards of these contaminate. The AeroClave
Decontamination Unit is effective in the elimination of contaminates such as MRSA. E. Coli, Norovirus,
HIV-1, H1 N1, Hepatitis C, Legionella, Pneumophilia, Salmonella, Listeria as well as many
contaminates.
Recommendations:
Staff recommends the approval to purchase the Model #3100 AeroClave Room Decontamination
System, applicator and 25' hand sprayer, and (12) cases of Disinfection Solutions, as a sole source
provider. With funds of$14,990.40 from the savings of$10,828.48 from current year capital budget
and a transfer of$4,161.92 from account# 001-522-00-5204 totaling $14,990.40
The saving from capital are;
• Holmatro Power Unit $8,600.00 cost $8,008.00 saved $592
• Holmatro Ram Set $13,100.00 cost $8,716.00 saved $4,384
• Breathing air fill station $41,293.00 cost $37,793.00 saved $3,500
• 2.5" fire hose $9,730.00 cost $7,740.00 saved $1,990
• 5" fire hose $7,500.00 cost $7,485.00 saved $15.00
• Dispatch Alert System $150,000.00 cost $149,652.52 saved $347.48
• Total savings of $10,828.48
Attachments:
Attached is a copy of the quote from AeroClave for the Room Decontamination System, portable applicator and
25' hand sprayer, and (12) cases of Disinfectant Solution
Financial Impact:
The initial financial impact for the purchase of this system will be $14,990.40. The savings of
$10,828.48 from current year capital budget and a transfer of$4,161.92 from account# 001-522-00-
5204 totaling $14,990.40 The reoccurring financial impact will be for the purchasing of additional
disinfectant solution. Currently, one case of (4) one-gallon bottles has a list price of$132.00. The
purchasing of additional gallons will vary, depending upon usage.
Type of Item: (please mark with an x')
Public Hearing For Clerk's Dept Use:
Ordinance First Reading A Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
XCommission Approval
Discussion& Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. N/A
Reviewed by 0 N/A
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AeroClave, LLC
A � t=�, N 650 S. Capen Ave
A1�, Winter Park Quote
Florida Valid Till:09/30/2016
United States 32789 Quote Number: 1491633000000301003
BILL TO: SHIP TO:
563 S. Bluford Avenue 563 S. Bluford Avenue
Ocoee Ocoee
Florida Florida
USA USA
34761 34761
Account Name:City of Ocoee Quote Stage:
Contact Name:Jilllan Sabat
SNo.. P:roductgetalls 0ty jlstHrice
Discount total •
1. ADTRDS3110 1
$13,999.00 $1,399.90 $12,599.10
AeroClave Room Decontamination System, Model
3110.
$1,249.00 $124.90 $1 124.10
AeroClave Portable Applicator, Hand Sprayer,
25'
3. ADTVOXUI2 12 $132.00 $316.80 $1,267.20 i•
Disinfectant Solution, 1 Case, Four 1 Gal.
Bottles
Sub Total $14,990.40
Tax $0.00
Adjustment $0.00
Grand Total $14,990.40
Terms and Conditions
***ALL PRICES ARE LISTED IN USO ($)***
The information contained in this quote is applicable for 90 days.
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On-site training is available for $1,000/day.
Vital-Oxide Disinfectant pricing is as follows (1 case = four 1 gallon bottles):
• 1-11 cases - $140.(0) per case + $20.00 shipping per case
• 12-3S cases - $132.00 per case + free shipping (can be delivered all at once for free or quarterly
for a one-time $100 warehousing fee)
• 36 case pallet - $120.00 per case + free shipping (can be delivered all at once for free or quarterly
for a one-time $100 warehousing fee)
Hardware and Vital Oxide quantity discounts available.
With each purchase, AeroClave will provide 12 months free parts and labor warranty. For customers
within a 30-mile radius, this will be performed on-site. For customers outside a 30-mile radius,
AeroClave will provide a loaner unit while the unit is under repair. If unit problem is determined to
be a manufacturing or workmanship defect, AeroClave will pay for the shipping both ways. If problem is
determined to he caused by operator error or abuse, freight cost will be the responsibility of the
owner,
Should you have any questions regarding this quote, please contact Michael Ouinoy
(mquinoy @aeroclave.com). We look forward to working with you.
Thanks for your business!
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